Kanban Board Pro for Office 365 and Microsoft Teams

Agile Task Management for SharePoint Online and Teams that allows users to work with existing SharePoint lists and libraries in a kanban view.

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Overview
Enjoy Agile Task Management
Benefit from the project management features of task allocation, project analytics, and a versatile notification system.
Merge Task Lists
Manage tasks from different SharePoint lists and libraries merged by content type on a single kanban board. No more tab switching!
Customize Board View
Use color-coding to categorize your tasks on your kanban board. Use multiple view filters and arrange tasks by criteria with flexible swimlane settings to perfectly visualize your work.
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Project Management in SharePoint Online

Visualize your SharePoint tasks in colorful and convenient Scrum boards with Kanban Board by Virto. Each SharePoint list item is displayed as a highly customizable kanban card and grouped horizontally and vertically according to the status and type of the task.

With the Kanban Board app for Office 365, you can quickly create and adjust boards in a couple of clicks.

2
Project Management in Microsoft Teams

Add a customized Kanban Board to your Microsoft Teams as a separate tab. This helps to minimize context switching between SharePoint and Microsoft Teams. The kanban boards in Microsoft Teams inherit user permissions from SharePoint and are invisible to external users in Teams.

 

3
Quick Boards for an Immediate Start

Quick boards are the easiest way to start working with boards and tasks: the app will create a default SharePoint list with all the required fields and preferences. Just start and go!

Kanban Board Pro supports saving board templates. Once you’ve saved any board as a template file, you can use it later to create new boards in a minute.

4
Swimlanes for Grouping Tasks

Use any “choice” type field as swimlanes for your kanban board. Quickly move tasks between swimlanes or change a swimlane field directly on the board for convenient task grouping.

5
Color-Coding and Tags for Kanban Cards

Select fields to display on cards, attach or display images, and add file attachments on this agile kanban board solution. Color-code kanban cards according to custom conditions (users, projects, urgency, and more). You can specify body color and even add labels (tags) to cards.

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Subtasks for Efficient Planning

Use subtasks to split large tasks and work on them step by step. Managing complex tasks is easier with this feature. Speed up task management by making an existing task a subtask instead of creating a new one from scratch.

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Feature-Rich Notification System

It’s so convenient to have one space for your teamwork with Kanban Board Pro’s flexible notifications system! With email notifications, you and your team can track any changes made to the board, for example, if a task is moved to the next stage or a due date is changed. Project collaborators can use comments to discuss projects or tasks within Kanban Board and receive notifications of newly added responses.

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Visual Board Reports with Charts

Controlling performance and efficiency just got easier with a statistical chart view of a Kanban board. Use charts to analyze the work of your team—see task status and assignee charts, completion charts, and burndown charts. You can quickly see whether tasks are completed on time or overdue, which helps to improve planning.

9
Permission System and Roles

Configure permissions related to SharePoint task management with Kanban Board Pro. A SharePoint administrator can assign permission to edit all the project tasks to certain users or user groups. By assigning users read-only permission, you ensure they can manage only their assigned tasks.

With the Task Watchers feature, you can create a list of users who will receive email notifications about any changes to the task, even if they are not the assigners.

Manage Tasks and Projects Using Kanban Board Pro

Kanban Board Pro for Office 365 is a convenient and agile tool for managing, visualizing, and filtering tasks in SharePoint Online and Microsoft Teams. Display any SharePoint tasklist or library in a kanban board view and drag and drop cards (i.e., tasks) between custom columns and swimlanes. The additional filters and statistic charts of Kanban Board help you analyze and adapt the work process and optimize resources.

Start your free 30-day trial of Kanban Board Pro by Virto and continue to use it for up to three users without any payments. It works perfectly with Microsoft Teams and can be added as a separate tab.

Our Kanban Board App for SharePoint Online and Microsoft Teams is also a part of the Virto ONE Cloud plan.

For SharePoint On-Premises, check out the Kanban web part.

Features
Features
SharePoint Online Task ManagementThe Virto Kanban Board App can visualize a SharePoint task list in a colorful and convenient interface. To manage the Kanban board, drag and drop and sort out task items across the columns and the swimlanes within a specific project.
SharePoint Task List AggregationMerge different SharePoint task lists from the same content type into a single Kanban Board with the help of the aggregation feature.
Create Agile Boards in SharePointWith the Virto Kanban Board, you can have a big transparent picture of your project. Select choice type fields as columns and swimlanes to visualize different work classes as vertical/horizontal lanes on the SharePoint Kanban board.
The Kanban board's columns and swimlanes contain work items sorted by specific field values, like status, assignees, priority, etc. With the simple drag-and-drop feature, you can quickly move tasks between columns and swimlanes.
Task Watchers and NotificationsThe Virto Kanban app has the feature of sending highly customizable email notifications according to predefined conditions to certain users or users lists or task assignees.
Using SubtasksAdd subtasks to your board to split large tasks into subchunks by enabling the subtasks option.
Configuring Task Card ColorsAccording to preset custom criteria, designate a specific background color for a Kanban task card. Add a color marker to highlight the work items that meet a particular custom condition and stick a red marker to overdue tasks.
SharePoint Task PermissionsThe Virto Kanban Board App lets SharePoint administrators assign Edit or Read-Only permission to a certain user list. The SharePoint Kanban Board users have the same permissions set on the corresponding list.
Kanban Board FiltersYou may customize a SharePoint Kanban board view, filtering tasks by assignee, a specific field value, some custom condition, or apply a configured filter.
SharePoint Libraries SupportUse Sharepoint library as a Kanban Source, where library libraries will be cards on boards.
Total SharePoint Task CountThe Virto Kanban Board App can aggregate data within a board column to count Sum, Average value, and Tasks quantity. For example, you may calculate how many hours have been spent on all tasks within the same project stage with the Count option.
Configuring WIP LimitsSet WIP limits for each work stage within each Kanban board column. Please note that for you to adjust the board columns, special SharePoint access rights are required.
LabelsIt's possible to add color-coded labels (tags) on Kanban cards to visualize the data categories on the board.
CommentsUsers can add comments to tasks and watch discussions added by other users. Rich text formatting and adding images are supported.
MS Teams SupportYou can use your Kanban boards in MS Teams. Add the app to your Teams and choose a Kanban board to show as a separate tab in your Teams channel.
Easily Filterable and Adjustable ReportsEach user can customize a board view with different filters - filter SharePoint tasks by assignee, a certain field value, or custom-configured conditions. Also, you can create reports applying multiple filters.
Using App for SharePoint Modern SitesYou can use the Kanban Board App for SharePoint Modern Sites.
Flexible ChartsMake visual reports with a few clicks, use charts to analyze your board tasks - status, members, burndown, lead time, and completion. Hide charts that you don't need to show or apply permissions for any of them.
Free Use of Full-Featured App for Up to 3 SeatsUpon 30-day trial period completion, if you have not made a purchase yet, you can continue using Virto Kanban for free with full functionality for up to 3 users.
Adding Fields to Custom ListYou can add fields for date comments and labels to your custom SharePoint list, which you will use as a source list for your Kanban board.
Using templatesYou can save the board as a template for future use. Preview the template before saving. Later on, create a new board from a template and skip manual work.
Resources
How to save a template correctly and how to create a new board from a template, please see in our new blog post....
Blog
The new feature for charts of the Virto Kanban Board Online App is already available for use. Check for the new options and how you can apply them....
Blog
VirtoSoftware introduces the updated Virto Kanban Board App with new useful options. Take a look at what we have changed and how you can apply it....
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VirtoSoftware has just released the update of the Kanban Board online app. Read in our article what we have changed and how to apply the new features....
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Virto SharePoint Kanban Board Online App now supports rich text format in comments of any Kanban board card and adding images to them....
Blog
Virto SharePoint Kanban Board with improved usability is already available for you! What’s new in the online app for Office 365, please read in the post below....
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We have updated the Virto SharePoint Kanban app and improved the block of charts and reports. How to use modified charts for your work in Virto Kanban Board — please find in our post....
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We have updated the Virto Kanban Board for SharePoint online. Now you can export your boards to PDF files....
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VirtoSoftware introduces the new update. Now Virto Kanban Board online supports the modern SharePoint interface....
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VirtoSoftware has updated the Virto SharePoint Kanban Board online. Now you can use the default SharePoint form to view and edit cards of your Virto Kanban boards....
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We have improved the permissions management model for Virto SharePoint Kanban Online. To help you apply the changes faster, we have also prepared the answers for the most frequently asked questions....
Blog
The large update of the Virto Kanban Board Online app is ready to use. The most valuable part of the change is the new permissions management model for Virto Kanban Board. We have certainly considered your feedback and included your everyday use cases into the general idea of the Kanban new permissions management....
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The full version of the Installation and User Guide for Virto Kanban Board Online App for O365...
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Enjoy Virto Office 365 Kanban app now in Microsoft Teams....
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Virto Kanban Board for Office 365 comes with performance optimization, labels feature, charts upgrade, tasks cloning, swimlanes sorting, task and board history, custom choice values fill-in, and image preview on task body....
Blog
We’ve added an ability to change data storage location (default is West US) on Virto Kanban Board....
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Virto Kanban Board Office 365 was updated with boards Recycle Bin, user mentioning in comments, and comments’ content in e-mail notifications....
Blog
Virto Office 365 Kanban Board comes with scroll for columns, search and filters for all boards, notifications by role, and new date picker options.

Scroll for columns
We made the work with Office 365 Kanban columns more convenient. If a column contains many tasks, it’s length is reduced and scroll appears by cursor hovering. You can scroll the tasks in each column up and down. To scroll the whole board you can use scroll bar on the right or mouse wheel with hovering between columns....
Blog
Virto Office 365 Kanban Board App was updated with new features. You can display 3 fields in card title, apply improved Work-In-Progress limits. And we’ve added more features and conditions to task notifications and style rules!
More powerful conditions for card styles
We improved condition system for card styles and made it more flexible.
The notifications systems was slightly modified and improved. We’ve also added the same enhanced condition system as for style rules, and the new trigger “is modified” was added to conditions....
Blog
Virto Kanban for SharePoint Online was upgraded and has a new design, multiple lists overlay ability, and updated notification email.

UI redesign

SharePoint Kanban web part has new settings interface and more customization abilities to display tasks with required view, details, color-coding, filters on a single board....
Blog
The Virto Kanban Board for SharePoint Online comes with a new list filter functionality. The option is handy when you manage multiple SharePoint lists on the Kanban board. You can create a condition filter and color-code tasks for a certain SharePoint list.

The view filter options available on the Kanban board were extended with list filters.

Several distinct filters selected from the menu panel on board use “OR condition”. This means, all tasks matching all the selected filters are displayed on the board....
Blog
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Feedback
May 12, 2022
Really agile kanban view with an ability to adjust a board notification message as you wish. Good functionality for a reasonable price. Support responds very quickly.
April 8, 2022
Great ms teams Kanban tool for managing projects – highly adjustable and personalizable. As my primary work process proceeds in the MS Teams, I was so delighted when Virto released the ability to add a kanban board into channels! In addition, I like that this is easy to track time spent on different projects and produce reports for client billing. My rate is 5/5!
August 22, 2021
It works very stable and covers my needs in monitoring the status workload, analyzing and correcting the work process, and optimizing resources. Moreover, this kanban tool configures really straightforwardly, not much technical kmowledge is needed to set it up. I'd like to draw your attention to the feature of visualizing boards report with charts! It's worth implementing in every work process.
January 23, 2021
It definitely exceeded my expectations! I am a newbie to agile task management and tools, so I asked the Virto team for a demo with a detailed walk-through for my case. It made setting the board up super easy, even though for my different projects I use “quick board” feature! And there is an ability to create it from templates.
April 8, 2020
This Office 365 Kanban tool has tons of wanted features! It's flexible and intuitive. In general, that is a great all-around product. So many options are available to adjust the board exactly as I needed for our project! Like!