Visualize your SharePoint tasks in colorful and convenient Scrum boards with Kanban Board by Virto. Each SharePoint list item is displayed as a highly customizable kanban card and grouped horizontally and vertically according to the status and type of the task.
With the Kanban Board app for Microsoft 365, you can quickly create and adjust boards in a couple of clicks.
Add a customized Kanban Board to your Microsoft Teams as a separate tab. This helps to minimize context switching between SharePoint and Microsoft Teams. The kanban boards in Microsoft Teams inherit user permissions from SharePoint and are invisible to external users in Teams.
Quick boards are the easiest way to start working with boards and tasks: the app will create a default SharePoint list with all the required fields and preferences. Just start and go!
Kanban Board Pro supports saving board templates. Once you’ve saved any board as a template file, you can use it later to create new boards in a minute.
Use any “choice” type field as swimlanes for your kanban board. Quickly move tasks between swimlanes or change a swimlane field directly on the board for convenient task grouping.
Select fields to display on cards, attach or display images, and add file attachments on this agile kanban board solution. Color-code kanban cards according to custom conditions (users, projects, urgency, and more). You can specify body color and even add labels (tags) to cards.
Use subtasks to split large tasks and work on them step by step. Managing complex tasks is easier with this feature. Speed up task management by making an existing task a subtask instead of creating a new one from scratch.
It’s so convenient to have one space for your teamwork with Kanban Board Pro’s flexible notifications system! Thanks to Alerts and Reminders app, that comes together with Kanban Board Pro, you and your team can track most of the changes made to the board, for example, if a task is moved to the next stage, a due date is changed, or if you were assigned a new task. With the app, you can also set up reminders and get notified on upcoming deadlines.
Controlling performance and efficiency just got easier with a statistical chart view of a Kanban board. Use charts to analyze the work of your team—see task status and assignee charts, completion charts, and burndown charts. You can quickly see whether tasks are completed on time or overdue, which helps to improve planning.
Configure permissions related to SharePoint task management with Kanban Board Pro. A SharePoint administrator can assign permission to edit all the project tasks to certain users or user groups. By assigning users read-only permission, you ensure they can manage only their assigned tasks.
Manage Tasks and Projects Using Kanban Board Pro
Kanban Board Pro for Microsoft 365 is a convenient and agile tool for managing, visualizing, and filtering tasks in SharePoint Online and Microsoft Teams. Display any SharePoint task list or library in a Kanban board view, drag & drop cards (i.e., tasks) between custom columns and swimlanes, or color-code them by type. The additional filters and statistic charts of Kanban Board help you analyze and adapt the work process and optimize resources.
Start your free 30-day trial of Kanban Board Pro by Virto and continue to use it for up to three users without any payments. It works perfectly with Microsoft Teams and can be added as a separate tab.
Our Kanban Board App for SharePoint Online and Microsoft Teams is also a part of the Virto ONE Cloud plan.
For SharePoint On-Premises, check out the Kanban web part.
| SharePoint Online Task Management | The Virto Kanban Board App can visualize a SharePoint task list in a colorful and convenient interface. To manage the Kanban board, drag and drop and sort out task items across the columns and the swimlanes within a specific project. |
| SharePoint Task List Aggregation | Merge different SharePoint task lists from the same content type into a single Kanban Board with the help of the aggregation feature. |
| Create Agile Boards in SharePoint | With the Virto Kanban Board, you can have a big transparent picture of your project. Select choice type fields as columns and swimlanes to visualize different work classes as vertical/horizontal lanes on the SharePoint Kanban board. The Kanban board's columns and swimlanes contain work items sorted by specific field values, like status, assignees, priority, etc. With the simple drag-and-drop feature, you can quickly move tasks between columns and swimlanes. |
| Alerts and Notifications | Kanban Board Pro comes with an Alerts and Notifications app that allows sending highly customizable email notifications according to predefined conditions to certain users, users lists or task assignees. You can also set up notifications to receive them directly into your Microsoft Teams. |
| Using Subtasks | Add subtasks to your board to split large tasks into subchunks by enabling the subtasks option. |
| Configuring Task Card Colors | According to preset custom criteria, designate a specific background color for a Kanban task card. Add a color marker to highlight the work items that meet a particular custom condition and stick a red marker to overdue tasks. |
| SharePoint Task Permissions | The Virto Kanban Board App lets SharePoint administrators assign Edit or Read-Only permission to a certain user list. The SharePoint Kanban Board users have the same permissions set on the corresponding list. |
| Kanban Board Filters | You may customize a SharePoint Kanban board view, filtering tasks by assignee, a specific field value, some custom condition, or apply a configured filter. |
| SharePoint Libraries Support | Use Sharepoint library as a Kanban Source, where library libraries will be cards on boards. |
| Total SharePoint Task Count | The Virto Kanban Board App can aggregate data within a board column to count Sum, Average value, and Tasks quantity. For example, you may calculate how many hours have been spent on all tasks within the same project stage with the Count option. |
| Configuring WIP Limits | Set WIP limits for each work stage within each Kanban board column. Please note that for you to adjust the board columns, special SharePoint access rights are required. |
| Labels | It's possible to add color-coded labels (tags) on Kanban cards to visualize the data categories on the board. |
| Comments | Users can add comments to tasks and watch discussions added by other users. Rich text formatting and adding images are supported. |
| MS Teams Support | You can use your Kanban boards in MS Teams. Add the app to your Teams and choose a Kanban board to show as a separate tab in your Teams channel. |
| Easily Filterable and Adjustable Reports | Each user can customize a board view with different filters - filter SharePoint tasks by assignee, a certain field value, or custom-configured conditions. Also, you can create reports applying multiple filters. |
| Using App for SharePoint Modern Sites | You can use the Kanban Board App for SharePoint Modern Sites. |
| Flexible Charts | Make visual reports with a few clicks, use charts to analyze your board tasks - status, members, burndown, lead time, and completion. Hide charts that you don't need to show or apply permissions for any of them. |
| Free Use of Full-Featured App for Up to 3 Seats | Upon 30-day trial period completion, if you have not made a purchase yet, you can continue using Virto Kanban for free with full functionality for up to 3 users. |
| Adding Fields to Custom List | You can add fields for date comments and labels to your custom SharePoint list, which you will use as a source list for your Kanban board. |
| Using templates | You can save the board as a template for future use. Preview the template before saving. Later on, create a new board from a template and skip manual work. |
Scroll for columns
We made the work with Office 365 Kanban columns more convenient. If a column contains many tasks, it’s length is reduced and scroll appears by cursor hovering. You can scroll the tasks in each column up and down. To scroll the whole board you can use scroll bar on the right or mouse wheel with hovering between columns....
More powerful conditions for card styles
We improved condition system for card styles and made it more flexible.
The notifications systems was slightly modified and improved. We’ve also added the same enhanced condition system as for style rules, and the new trigger “is modified” was added to conditions....
UI redesign
SharePoint Kanban web part has new settings interface and more customization abilities to display tasks with required view, details, color-coding, filters on a single board....
The view filter options available on the Kanban board were extended with list filters.
Several distinct filters selected from the menu panel on board use “OR condition”. This means, all tasks matching all the selected filters are displayed on the board....
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