The Best Student Activities Calendar for Schools
Unify school events with Virto Calendar. Coordinate assemblies, sports matches, and extracurricular activities for better communication and participation.
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Complete Control Over Your Academic Events
A centralized solution for all your school event planning needs, ensuring smooth coordination and execution across faculties, students, and other stakeholders. The screens show a high school's events, sports and school year on a demo calendar in our own tenant.
Easy academic event management
Outlook, Google and iCal calendars in one view
Overlay Outlook calendars and iCal feeds, such as a Google Calendar, in one view to keep all school event details aligned and accessible for faculty, staff, and students.
Simplify scheduling & coordination
Spot double-bookings before they happen. Room and equipment mailboxes sit next to the event calendars, so an overlap is visible before an event is planned; rooms are still reserved and attendees invited in Outlook, as usual.
Comprehensive academic year planning
Unified school event calendar management
Combine calendars for all your courses, extracurricular activities, and school-wide events to streamline planning and track important dates across the entire academic year.
Multiple calendar views
Gain a clear overview of the entire academic year. View events in multiple formats (daily, weekly, monthly, yearly) to effectively plan and allocate resources.
Mobile-friendly school event management
One calendar over existing sources
Event tasks and schedules stay where they already live — SharePoint lists, Microsoft Planner and group calendars — and the calendar brings their dates together in one view you can open from anywhere.
Cross-platform accessibility
Open the calendar on a phone or tablet — in a browser, SharePoint or the Microsoft Teams mobile app — to stay up to date with the latest information about school events, whether you're a teacher, administrator, or student.
Key benefits
Cross-campus event visibility
Effortlessly view and manage events across different departments, campuses, and even time zones. This centralized school event calendar ensures that all stakeholders, from administrators to teaching staff, stay informed about upcoming activities, reducing scheduling conflicts and improving overall coordination.
Multi-calendar integration
Seamlessly combine your personal, departmental, and institution-wide calendars into a single, easy-to-navigate interface. This feature allows faculty to visualize multiple event timelines simultaneously, making it easier to spot potential conflicts and optimize schedules for maximum efficiency in your monthly and yearly event calendars.
Planning tasks next to the events
Break down large-scale events like admitted student events or semester-long projects into tasks in a SharePoint list or Microsoft Planner. Virto Calendar App shows those tasks next to the events, including in a Gantt view, so faculty see every deadline in context, from initial planning to post-event follow-up. Tasks are assigned and tracked in the list or plan that holds them.
Dynamic calendar views
Switch effortlessly between daily, weekly, monthly, and yearly views to suit your planning needs. Create custom views for specific event types, such as student activities calendars or academic conference schedules. This versatility allows faculty to focus on relevant information and make informed decisions quickly.
Mobile-optimized event management
Stay connected to your school's pulse. Open your student events calendar from anywhere, whether you're on campus or attending an off-site conference, and check or update event details from your smartphone or tablet.
Student-centric event hub
Empower your students with a dedicated event hub designed to boost engagement and participation. From orientation sessions to club meetings, students can browse upcoming events and filter the student activities calendar to what concerns them.
When Virto Calendar App fits — and when it does not
Departments and campuses plan events in their own Microsoft 365 group calendars.
The group calendars are overlaid in one view with a colour per department, so two events are not planned for the same students on the same afternoon.
Halls, gyms and rooms are booked through room mailboxes.
The room mailboxes sit next to the event calendars, so an event is planned when the venue is actually free.
Virto Alerts & Reminder App emails the staff member or group responsible a set number of days before an event in a SharePoint list.
Virto Calendar App shows when and where events happen. Registrations and consent forms stay in the tool that collects them.
Virto Calendar App
Transform your school's event management today
Related use cases
Discover our range of use cases to take your planning and coordination to another level
Event Calendar
Effortlessly plan and execute corporate meetings and events with our feature-rich calendar. Ensure real-time visibility for both internal and external users.
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Assignment Calendar
Get a clear view of your academic workload with Virto Calendar. Track assignment deadlines, plan study sessions, and balance coursework across subjects.
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Alumni Event Coordination Calendar
Boost alumni engagement with Virto Calendar App. Plan reunions, networking events and fundraisers in one staff calendar, with venues and every organizer's dates side by side.
Learn more about Alumni Event Coordination Calendar
Assignment Tracker
Master coursework management with VirtoSoftware's assignment trackers: Virto Calendar App and Virto Kanban Board App. See due dates across courses, track each assignment's stage, and prioritize tasks.
Learn more about Assignment Tracker
Class Scheduling
Say goodbye to scheduling conflicts, missed classes, and administrative headaches. With Virto Calendar, focus on what matters most: delivering quality education.
Learn more about Class Scheduling
Extracurricular Activities Calendar
Coordinate after-school programs with Virto Calendar. Manage the schedules and facilities of every extracurricular activity in one calendar.
Learn more about Extracurricular Activities CalendarRelevant blog posts
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