Virto Shared Calendar App for Microsoft Teams

The free version of Virto Shared Calendar allows users to create and edit calendars with up to 15 entries per calendar. There are no time restrictions or trial limits, and you can view and edit an unlimited number of calendars as long as each calendar stays within the 15-entry limit. Sharing calendars with team members or external users does not require those viewers to have a license; they can access shared calendars in read-only mode without any extra steps or charges.

If you need to create or edit calendars with more than 15 entries, a paid license is required for each user performing those actions. Licensed users can set up as many calendars as they want and add the Virto Shared Calendar to multiple tabs in Microsoft Teams

Creators and editors are users who create new calendars or add/edit events in calendars. If they manage calendars with more than 15 entries, they must have a paid license.

Viewers are users who only need to see calendars in read-only mode. They do not need a license and can use the free version automatically.

For example, if your organization has 5 users who create or edit calendars and 20 users who only need to view them, you would only need to purchase 5 licenses for the creators/editors. The 20 viewers can access the shared calendars for free

Yes! Virto Shared Calendar lets you create and manage a shared calendar in Teams effortlessly. Simply install the Microsoft Teams shared calendar app and start adding events directly in Teams. You can color-code and tag events, assign permissions, and share the calendar instantly with your team — all without leaving Teams.

1. Open the calendar (in browser or in Teams tab) and click its name to access Settings.
2. Go to the Sharing tab.
3. Publish your calendar by selecting the desired permissions—either edit or view only.
4. Click Publish and copy the generated sharing link.

Yes! Follow these steps:

1. Create a calendar and enable sharing in Calendar Settings > Sharing Tab.
2. Copy the link to the shared calendar.
3. Add the Shared Calendar app to Microsoft Teams from the Teams Store.
4. Add the app as a tab in your desired channel, chat, or meeting.
5. In the pop-up, select “Add a shared calendar” and paste the shared calendar link.

This allows seamless calendar sharing across different Microsoft tenants.

Outlook calendars are business classics — but Virto boosts your Teams shared calendar experience by adding real-time sync, anonymous access, and visual tags, all within Teams.

Not by default. With Virto Shared Calendar, you control who sees what. You can create a shared team calendar and choose exactly who can view or edit it. Share it privately with internal team members or externally with clients and contractors, all via secure, permission-controlled links.

Nope (and that’s the best part of it!). External users do not need Microsoft accounts to access your shared calendar in Teams. By using Virto’s anonymous sharing feature, you can send them a link to your Teams shared calendar with view-only or editable access, and they won’t have to log in to Microsoft Teams.

Built-in calendars don’t allow anonymous sharing or real-time sync across web and Teams. Virto Shared Calendar solves that.

It’s lightweight, fast, and doesn’t rely on complex overlays. Perfect for when you just need a clean, collaborative scheduler.

Install in Teams or open in your browser, create your first tagged event, and share it instantly.

Yes, choose between view-only and edit access for each calendar link. Virto’s Teams calendar app lets you set granular permissions for every calendar you share.

Yes! Virto’s Microsoft Teams shared calendar is fully responsive and works seamlessly across desktop, tablet, and mobile devices. Whether your team is on the go or working remotely, you’ll always have access to the most up-to-date events and schedules, synced in real-time across all platforms.