Virto Alerts & Reminder Appfor SharePoint Online & Microsoft 365
Automate and customize updates for unparalleled team engagement and efficiency.
Key features:
Emails the moment a list item changes
An email as soon as an item in a SharePoint list or library changes, on every change or only on the ones your filter selects.
Reminders before deadlines
Date-based reminders announce a deadline or event a set time before it happens, or send a weekly summary every Friday.
Messages that say what changed
HTML templates with your logo, tables and links. Tags insert the item title and a link to the list into every message.
Trusted by Industry Leaders
and over 8,000 businesses worldwide
SharePoint rules, Power Automate or Virto Alerts & Reminder App
Since classic SharePoint alerts were retired, Microsoft points to list rules and Power Automate. Five jobs and the rollout, side by side.
| What you need | 
Virto Alerts & Reminder App | 
SharePoint rules | 
Power Automate |
|---|---|---|---|
| An email when an item changes | YesFiltered to the changes that matter | Yes | YesWith a flow per list |
| A reminder before a date | YesAny date column, a set number of days before or after | YesUp to two date rules per list or library | YesA scheduled flow you build and maintain |
| One daily or weekly summary | YesOne table by email, daily or weekly | NoOne email per change | YesPossible with a scheduled flow that collects the items |
| Your own email design | YesHTML template with your logo, tables and links | NoStandard email from no-reply@sharepointonline.com | YesWhatever the flow builds |
| A post in a Teams channel | YesThrough a Workflows webhook | NoEmail only | YesThrough the Teams connector |
| Rolling out to many lists | YesOne admin approval for the whole tenant, then any list in minutes from one form, no flow to build | YesMinutes per list, then list by list, by someone with edit rights on each | YesA new flow to build, test and maintain for every list |
Complete Control Over Your Infrastructure
VirtoSoftware apps can be deployed directly within your existing Azure subscription linked to Microsoft 365, giving your organization full control over the application environment and data storage. Your data stays entirely within your infrastructure, ensuring compliance and data security.
Install into your AzureMoving from SharePoint Alerts? We'll help you move your alerts.
Tell us what your old alerts did: which list or library, who was notified, about which changes and how often. We agree with you how to rebuild them in Virto Alerts & Reminder App — together on a call or set up by our team — and say up front if something has no match.
How it works
Dynamic Alert Conditions
Set alerts on changes in a SharePoint list or library, sent immediately or as a summary on a schedule you choose.
Targeted Notifications
Configure alerts to reach specific users or groups according to your organizational timetable.
Engaging Content in Alerts
Use customizable templates for detailed and visually appealing notifications, enhancing the readability for recurring events or announcements.
Alerts when an item changes
An email within minutes of the change, or one summary a day. A Teams channel can get the same alert as a post.
A contract is edited
Legal gets an email with a link to the item, and its Teams channel gets a post.
A task is added
The project manager gets an email with the new task.
A request is rejected
The requester gets an email; the approvers' Teams channel gets a post.
A policy is approved
One email with a link to the file goes to everyone who must read it.
Once a day, not on every edit
The project lead gets one table each morning with yesterday's changes.
Reminders before a date arrives
Pick a date column and how many days ahead. The reminder goes by email, or as a post in a Teams channel.
A task is due in 2 days
The assignee gets an email with a link to the task.
A meeting is 2 days away
The team gets the time and place by email, from the event in a SharePoint list.
Leave starts in 3 days
The employee and their backup get a reminder to hand over.
A contract ends in 30 days
Procurement gets an email; the legal team's Teams channel gets a post.
Training is tomorrow
Attendees get an email with a link to the pre-read.
Use cases
Explore the versatility of Virto Alerts & Reminder App through these real-world scenarios:
Task Due Date & Overdue Reminders
Each assignee gets an email three days before a task is due, and the manager gets one table of everything overdue and still open every morning — from a SharePoint task list.
Learn more about Task Due Date & Overdue Reminders
Notifications Automation for Government
For government, legal and finance teams: Virto Alerts & Reminder App sends email and Teams reminders before the deadlines kept in your SharePoint lists and alerts owners when items change.
Learn more about Notifications Automation for Government
Event Reminders for a Team Calendar
The team gets an email two days before each event, a weekly table of what is coming up, and the old and the new date when an event moves — from the SharePoint list behind your calendar.
Learn more about Event Reminders for a Team CalendarSized to fit your business
Choose the perfect plan to match your business needs.
Basic
- Up to 30 alerts
- Enterprise-grade security
- Help & learning content
- Web ticketing support
- Up to 72 hours response time
Pro
- Up to 100 alerts
- Enterprise-grade security
- Help & learning content
- Web ticketing support
- Up to 48 hours of response time
Enterprise
For large organizations needing advanced features and enterprise-grade security and controls.
- Up to 250 alerts
- All Pro plan features
- Top-notch security
- Unlimited priority support
- Live setup training
- Customer success manager
- Consulting sessions
Good to know
Install from Microsoft Marketplace
A SharePoint administrator adds the app to your app catalog. A Global Administrator or Privileged Role Administrator then approves its permissions: the app also works in the background with Microsoft Graph application permissions, which only these roles can approve.
Documentation →One license for all platforms
Get SharePoint, Microsoft Teams and Azure license at once without any additional purchase.
Deploy in your own Azure
Run the app in the Azure subscription linked to your Microsoft 365, under your control.
How it works →Your data
Your content stays in your Microsoft 365 tenant: the app processes it without storing it.
Trust & Security Center →Discounts and quotes
15% off for education, healthcare and charities; custom quotes for larger organisations.
Talk to sales →
The pricing outlined herein is valid only as to new purchases occurring on or after June 1, 2024. VirtoSoftware reserves the right to adjust its packaging and pricing at any time.
Talk to our team
Need clarity on our app's suitability for you? Set up a quick call with us or chat via Microsoft Teams chat to explore its potential for your needs.
