Alerts and Reminders by Virto

Expand the basic SharePoint Online features: customize alerts and reminders and send them to SharePoint or external users in emails according to a set schedule. Make sure you and your team don’t miss any important events or forget about deadlines! 

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Overview
Create and Automate Alerts
Create and manage alerts and reminders with a user-friendly Office 365 app interface.
Set Up Reminders
Send email reminders for upcoming events or follow-up emails according to a set schedule.
Customize Alerts by Creating Templates 
Create effective email templates by formatting the text and inserting specific field values, tables, and links.

Alerts and Reminders for Office 365 sends alerts, reminders, and notifications from SharePoint Online via email. Enjoy a convenient user interface for higher productivity! Build a flexible notification system on your SharePoint site by choosing from a wide range of settings for every need. 

1
Easily Manage Alerts in Office 365

Turn your user alert system into a perfectly automated email notification system! 

Create, edit, enable, disable, or remove alerts and allocate users’ permissions within a single user interface, providing security and control.     

Following a preset schedule, the Alerts and Reminders app will send out SharePoint notification emails to inform users of changes to Office 365 calendar events or SharePoint lists. 

2
Customize Alerts for List and Library Updates

Use a field-value condition to track all list item changes and send automatic alerts to SharePoint users and external recipients.  

Set a specific notification schedule for each list; for instance, alerts can be sent out immediately or at certain times as daily and weekly summary emails. 

Schedule alerts for recurring events; it’s easy to forget things in your calendar from time to time, even regular meetings.

3
Set Up Due Date Email Reminders

Receive regular notifications about upcoming deadlines. You can also merge multiple alerts into a single summary email and receive them daily or weekly. 

Office 365 workflow reminders can be sent to a particular user or a user list following a set schedule; for example, daily, weekly, at a specific hour, or before or after a specific date.

4
Receive Alerts in Microsoft Teams

Receive alerts and reminders directly in your Microsoft Teams channel. Be aware of any Office 365 and SharePoint site changes right away.

Quickly Create Alerts and Email Reminders Using Conditions, Scheduling Settings, and Email Templates

With Alerts and Reminders for Office 365, you will always be on schedule, work effectively on your tasks, and never miss an important event.

  • Send alerts to a specific user or user group in Office 365 according to a specified timetable (i.e., immediately, hourly, daily, weekly, on working hours, or any other custom schedule). You can also send alerts based on the field value of the date in your SharePoint list and send alerts a specific number of days before or after a certain date. 
  • Increase alert management efficiency by combining all alerts into one ticket instead of sending several email messages.
  • Create complex conditions for sending alerts and reminders in Office 365. An example would be receiving Office 365 notifications when a column value or status changes, your task is overdue, or a document is updated.
  • Create reminders for recurring events within seconds using different text styles in the HTML-based template body, and add pictures, tabs, and links. 
  • Create alerts in a couple of clicks with our customizable email templates for Office 365.
  • View and track alert status with a handy queue feature.
Features
Features
Office 365 Notifications Management Establish and manage your Office 365 email alerts system. Create and remove, enable and disable alerts, and edit alert email templates on a handy UI. Set up Office 365 date-based reminders with multiple scheduling options.
Office 365 Automated Email Alerts Keep your SharePoint site users informed about a site or document changes with auto email notifications. Specific actions performed to a SharePoint list or a document trigger sending alerts to concerned users.
Custom Office 365 Alert Templates Create custom Office 365 alert templates. Set notification email's subject, body, header, and footer; embed field values, tables, and links into the SharePoint email body. You may also merge multiple alerts into a single alert summary report, scheduled daily or weekly.
Office 365 Date Based Reminders Create Office 365 date-based reminders to be sent out to concerned users according to a specific schedule. For example, SharePoint calendar event reminders; SharePoint workflow task reminders; SharePoint follow-up email reminders.
Office 365 User Notification Scheduling The Virto Alerts & Reminders app for Office 365 sends alerts according to your custom trigger conditions. The app also provides multiple scheduling options, like sending alerts immediately or in a designated period.
Sending Out Office 365 Newsletters You may use our Alerts & Reminders app for smoothly sending out bulk SharePoint newsletters. With a wide range of design tools, you can create substantial newsletters and ensure a great reading experience. Tools include but are not limited to adjusting the header and footer, formatting text, inserting links, images, tables, and tags to produce a perfect SharePoint email layout.
Export and Import Alerts for Backup & Migration Reasons Export and import already created alerts to back them up or migrate between Sharepoint lists or sites for easier alert management.
Complex Urls Use complex Urls in message view and add clickable elements, including images, to your message body.
Resources
With Virto Alerts App for SharePoint Online, you can add variable images and links to them to corporate notifications. Here is the use case....
Blog
Office 365 Alerts App by VirtoSoftware now provides an incredible ability to add variable images and URLs to notifications. Today we’re telling how you can involve this new option in your business....
Blog
Virto Office 365 Alerts Online App now allows you to set the high importance marker for your alerts and reminders....
Blog
Here is our updated Virto SharePoint Alerts. What’s new in the online app?...
Blog
Virto SharePoint Alerts allows you to automate your business processes as you wish. But it also integrates perfectly with Microsoft Teams!...
Blog
We added functionality to import and export an alert from Office 365 Alerts app to another site collection....
Blog
Office 365 Alerts and Reminders App was updated with Alert Owner Groups, ability to copy alerts, and more features for message view.

Virto Office 365 Alerts app was updated with many useful features. We’ve added support for SharePoint Rich Text+Image and Image Fields. Also added support for conditions with Approval Status fields....
Blog
Office 365 Alerts app was updated with daily, weekly, and monthly reminders, search features, and ability to change “Change Type” of existing alerts.

New reminders schedule

We have enhanced the schedule system in Office 365 Alerts app. You can send daily, weekly, and monthly reminders, e-mails will be sent as long as conditions met....
Blog
Office 365 Alerts add-in by VirtoSoftware was renamed to Office 365 Alerts and Reminders add-in. As you might expect, we added the new functionality to our alerting solution and now you can send alerts and notifications about upcoming events as well.

You can use email reminders for meetings, appointments, project deadlines, events, and any other dates that you want to keep track of.

Whenever you schedule a reminder, each user assigned to this reminder will receive email with notification, which can include the details that need his attention....
Blog
Office 365 Alerts add-in by Virto has new feature for receiving an alert email about any changes in a specific field.
Office 365 Alerts allows SharePoint Online users to always be on schedule, effectively work on their tasks and ensure any important events are not missed anymore.
Now you can adjust SharePoint Online alerts for the following cases:

Anything changes;
Anything changes in a certain list field;
Someone else changes an item;
Someone else changes an item created by me;
Someone else changes an item last modified by me;
Someone changes an item that appears in the following view;
Use custom condition.

Virto SharePoint Alerts Add-in for Office 365 sends alerts and notifications from SharePoint Online via email and builds a flexible notification system on your SharePoint site....
Blog
With a newest update of Virto Office 365 alerts add-in, you can merge several alerts in one report with a single table.

This case can be useful, if you need to create daily or weekly report and instead of receiving several letters, you can merge all list`s changes in one table.

Create an alert in Office 365 alerts add-in with daily or weekly summary condition.
Then create a table in email body. The alert body must contain the table only. The table must be the first element in your email body without spaces....
Blog
Virto Office 365 Kanban Board App was updated with new features. You can display 3 fields in card title, apply improved Work-In-Progress limits. And we’ve added more features and conditions to task notifications and style rules!

More powerful conditions for card styles

We improved condition system for card styles and made it more flexible.
We also added default style rules suggestions which you can enhance or disactivate.
New notifications

The notifications systems was slightly modified and improved. We’ve also added the same enhanced condition system as for style rules, and the new trigger “is modified” was added to conditions....
Blog
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Feedback
August 7, 2022
I learned how to use it quickly. Beautiful alert emails as a result 😊
June 25, 2022
As far as I can tell, this product addresses every conceivable alert notification need, including adding images, links, and even email in teams app! I encountered a minor issue during installation, and the Virto support team replied with a detailed response within minutes. Honestly, I can't find fault with the product or the service. 5 stars
February 14, 2022
It definitely deserves 5 stars. I can highly recommend this product. I've been using it for a week and haven't found anything to dislike. It is flexible, and the interface is easy to learn. It may be used both in Office 365 and in Microsoft Teams! Wish to empower your work process? Implement it.
November 17, 2021
It was a great find! The interface is easy to figure out and configure custom alerts and reminders in O365 and MS Teams. This add in passed all the tests I threw at it.
April 2, 2021
Amazing extension. It solved my problem of reminding team members about important actions within our project. I think that it could have more flexibility with conditions, but the basics solved 90% of my problems. And I'm sure that the functionality will be enhanced over time.
March 7, 2021
Perfect tool – intuitive and easy-to-use. It’s the best office 365 email alerts add-in I found after trying many. And in fact, it has even more functionality than I needed, for example, adding clickable elements to the messages and adding images and links to them. I hadn't thought I would need it, but now I can't imagine working in our company without these features!
November 3, 2020
A powerful office 365 email alerts tool to create any precise, complex alerts within minutes. Very easy to customize and use, and the interface is intuitive. Definitely 5 stars to this app!
September 4, 2020
Wonderful app. Like its flexibility, customization options, and ease in using. It's just perfect for corporate notifications!
April 7, 2020
It's excellent how flexible this app is. You can schedule alerts anytime you could possibly need them at regular intervals or at a specific moment. This microsoft teams email app is a must-have for both large and small organizations.