Office 365 Alerts App for SharePoint Online sends alerts, reminders, and notifications from SharePoint Online via email and builds a flexible notification system on your SharePoint site. Alerts App has a wide range of settings for scheduling, event criteria programming, and email template building with field values. It expands basic SharePoint Online features of the notification system and provides a convenient user interface for higher productivity.
The Virto Alerts & Reminders App was designed to turn the Office 365 user alerts system into a perfectly automated email notification system.
Configuration and management of all Office 365 alerts and reminders are performed on the app’s setting panel. Create, edit, enable or disable, remove alerts, and allocate users’ permissions within a single UI, providing security and control.
Following a preset schedule, the Alerts and Reminders app will send out SharePoint notification emails. Consequently, addressing any corresponding Office 365 calendar event or SharePoint list’s change.
Every meaningful change made to a SharePoint library or list may work as a trigger by sending an auto email alert to SharePoint users and external recipients. The Office 365 Alerts and Reminders app tracks all list item changes using a field-value condition.
You can set a specific notification schedule for each list. For instance, alerts can be sent out immediately or at certain times as daily and weekly SharePoint alert summary emails. You can also schedule alerts for recurring events.
The Virto Alerts & Reminders app allows users to receive Office 365 tasks email notifications regularly. Additionally, multiple notifications of an Office 365 user can be merged into a single summary email and sent out daily or weekly.
Office 365 workflow reminders can be sent to a particular user or a user list following a set schedule, like daily, weekly, at a specific hour, before or after the date specified in an Office 365 list field.
Virto Alerts App also supports sending alerts directly to the Microsoft Teams channel; using an incoming webhook will notify about any Office 365 and SharePoint site changes in MS Teams.
Create Office 365 Alerts & Email Reminders Simply Using Conditions, Settings for Scheduling, and Email Templates
Office 365 Alerts Add-in allows users to always be on schedule, effectively work on their tasks, and never miss an important event.
- Send alerts to a specific user or group of Office 365 users within a specified timetable (i.e., immediately; hourly; daily; weekly; on working hours; or any other custom schedule). You can also send alerts based on the field value of the date in your SharePoint list and, similarly, send alerts X days before or after a certain date of the date field value.
- Increase the alerts management efficiency by combining all alerts into one single ticket instead of sending several email messages.
- Create complex terms and conditions for sending alerts and reminders in Office 365. An example would be receiving Office 365 notifications when a column value or status changes, your task is overdue, or in case of an update in a document.
- Form reminders for recurrent events within seconds by using different text styles in the HTML-based template body, add pictures, tabs, and links with our Alerts App.
- Via customizable email templates for Office 365, you can create alerts in a couple of clicks.
- The queue feature will help you to view and track status alerts.
| Office 365 Notifications Management | Establish and manage your Office 365 email alerts system. Create and remove, enable and disable alerts, and edit alert email templates on a handy UI. Set up Office 365 date-based reminders with multiple scheduling options. |
| Office 365 Automated Email Alerts | Keep your SharePoint site users informed about a site or document changes with auto email notifications. Specific actions performed to a SharePoint list or a document trigger sending alerts to concerned users. |
| Custom Office 365 Alert Templates | Create custom Office 365 alert templates. Set notification email's subject, body, header, and footer; embed field values, tables, and links into the SharePoint email body. You may also merge multiple alerts into a single alert summary report, scheduled daily or weekly. |
| Office 365 Date Based Reminders | Create Office 365 date-based reminders to be sent out to concerned users according to a specific schedule. For example, SharePoint calendar event reminders; SharePoint workflow task reminders; SharePoint follow-up email reminders. |
| Office 365 User Notification Scheduling | The Virto Alerts & Reminders app for Office 365 sends alerts according to your custom trigger conditions. The app also provides multiple scheduling options, like sending alerts immediately or in a designated period. |
| Sending Out Office 365 Newsletters | You may use our Alerts & Reminders app for smoothly sending out bulk SharePoint newsletters. With a wide range of design tools, you can create substantial newsletters and ensure a great reading experience. Tools include but are not limited to adjusting the header and footer, formatting text, inserting links, images, tables, and tags to produce a perfect SharePoint email layout. |
| Export and Import Alerts for Backup & Migration Reasons | Export and import already created alerts to back them up or migrate between Sharepoint lists or sites for easier alert management. |
| Complex Urls | Use complex Urls in message view and add clickable elements, including images, to your message body. |
Virto Office 365 Alerts app was updated with many useful features. We’ve added support for SharePoint Rich Text+Image and Image Fields. Also added support for conditions with Approval Status fields....
New reminders schedule
We have enhanced the schedule system in Office 365 Alerts app. You can send daily, weekly, and monthly reminders, e-mails will be sent as long as conditions met....
You can use email reminders for meetings, appointments, project deadlines, events, and any other dates that you want to keep track of.
Whenever you schedule a reminder, each user assigned to this reminder will receive email with notification, which can include the details that need his attention....
Office 365 Alerts allows SharePoint Online users to always be on schedule, effectively work on their tasks and ensure any important events are not missed anymore.
Now you can adjust SharePoint Online alerts for the following cases:
Anything changes;
Anything changes in a certain list field;
Someone else changes an item;
Someone else changes an item created by me;
Someone else changes an item last modified by me;
Someone changes an item that appears in the following view;
Use custom condition.
Virto SharePoint Alerts Add-in for Office 365 sends alerts and notifications from SharePoint Online via email and builds a flexible notification system on your SharePoint site....
This case can be useful, if you need to create daily or weekly report and instead of receiving several letters, you can merge all list`s changes in one table.
Create an alert in Office 365 alerts add-in with daily or weekly summary condition.
Then create a table in email body. The alert body must contain the table only. The table must be the first element in your email body without spaces....
More powerful conditions for card styles
We improved condition system for card styles and made it more flexible.
We also added default style rules suggestions which you can enhance or disactivate.
New notifications
The notifications systems was slightly modified and improved. We’ve also added the same enhanced condition system as for style rules, and the new trigger “is modified” was added to conditions....
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