Office 365 Alerts App for SharePoint Online sends alerts, reminders and notifications from SharePoint Online via email and builds a flexible notification system on your SharePoint site. Alerts App has a wide range of settings for scheduling, setting event criteria and email template building with field values. It expands basic SharePoint Online features of notification system and provides a convenience user interface and high productivity.
The Virto Alerts and Reminders app was designed to turn Office 365 user alerts into a perfectly automated email notification system.
All Office 365 alerts and reminders configuration and management is performed on the app’s setting panel. Create, edit, enable or disable, remove alerts, and allocate users’ permissions within a single UI, providing security and control.
No single Office 365 calendar event or a SharePoint list’s change is going to be missed. The Alerts and Reminders app will send out SharePoint notification emails, following a set schedule.
Every meaningful change, made to a SharePoint library or list, may work as a trigger, which sends an auto email alert to SharePoint users and external recipients. The Office 365 Alerts and Reminders app tracks all list item changes, using a field-value condition.
You can set a specific notification schedule for each list. Alerts can be sent out immediately, or at certain times as daily and weekly SharePoint alert summary emails. For recurring events, email alerts can also be scheduled.
The Virto Alerts and Reminders app allows users to receive Office 365 tasks email notifications on a regular basis. Multiple Office 365 user notifications can be merged into a single summary email, and sent out daily, or weekly.
Office 365 workflow reminders can be sent to a certain user or a user list following a set schedule, like daily, weekly, at a specific hour, before or after the date specified in a Office 365 list field.
Virto Alerts App supports sending alerts directly to Microsoft Teams channel. Use incoming webhook to notify about any Office 365 and SharePoint site changes in MS Teams.
Create Office 365 alerts & email reminders simply using conditions, settings for scheduling and email templates
- Office 365 alerts can be sent to a specific user or a group of Office 365 users within a specified timetable (i.e., hourly, daily, weekly, only within business hours — from 8 AM to 5 PM. or at any other specific schedule). All alerts can then be combined into a single ticket, instead of being sent in several email messages.
- With Office 365 alerts add-in, you can create complex terms and conditions for sending alerts in Office 365. An example would be for you to receive Office 365 notifications when a column value or status changes, your task is overdue or a document is updated.
- You are able to create the reminder even for recurrent events within seconds. The Office 365 alerts add-in enables users to use different text styles in the HTML-based template body, add pictures, tabs and links. And customizable email templates for Office 365 would allow you to create alerts using just a couple clicks.
- With queue feature you can always track which alerts have to be sent soon or which have been sent already.
- You can send alerts immediately, daily, weekly or based on the field value of the date in your list, send alerts X days before or after certain date of the date field value.
Office 365 Alerts Add-in allows users to always be on schedule, effectively work on their tasks and ensure any important events are not missed anymore.
| Office 365 Notifications Management | Establish and manage your Office 365 email alerts system. Create and remove, enable and disable alerts, and edit alert email templates on a handy UI. Set up Office 365 date based reminders with multiple scheduling options. |
| Office 365 Automated Email Alerts | Keep your SharePoint site users informed about significant list or document changes with auto email notifications. Certain actions, performed to a SharePoint list or document, trigger sending out alert emails to concerned users. |
| Custom Office 365 Alert Templates | Create custom Office 365 alert templates. Designate notification email's subject, body, header, and footer; embed field values, tables, and links into SharePoint email body. You may merge multiple alerts into a single alert summary report, scheduled daily or weekly. |
| Office 365 Date Based Reminders | Create Office 365 date based reminders to be sent out to concerned users, according to a specific schedule. For example: SharePoint calendar event reminders; SharePoint workflow task reminders; SharePoint follow up email reminders. |
| Office 365 User Notification Scheduling | The Virto Alerts and Reminders for Office 365 app sends out alerts according to your custom trigger conditions. The app provides multiple scheduling options, like sending alerts immediately, or in a designated period. |
| Sending Out Office 365 Newsletters | You may use the Alerts and Reminders app for bulk sending out SharePoint newsletters. The app provides a wide range of design tools to create nice and substantial newsletters. You can adjust header and footer, format text, insert links, images, tables, and tags to produce a perfect SharePoint email layout. |
| Export and Import Alerts for Backup & Migration Reasons | Export and import already created alerts to back them up or migrate between lists or sites which allows easier alert management. |
Virto Office 365 Alerts app was updated with many useful features. We’ve added support for SharePoint Rich Text+Image and Image Fields. Also added support for conditions with Approval Status fields....
New reminders schedule
We have enhanced the schedule system in Office 365 Alerts app. You can send daily, weekly, and monthly reminders, e-mails will be sent as long as conditions met....
You can use email reminders for meetings, appointments, project deadlines, events, and any other dates that you want to keep track of.
Whenever you schedule a reminder, each user assigned to this reminder will receive email with notification, which can include the details that need his attention....
Office 365 Alerts allows SharePoint Online users to always be on schedule, effectively work on their tasks and ensure any important events are not missed anymore.
Now you can adjust SharePoint Online alerts for the following cases:
Anything changes;
Anything changes in a certain list field;
Someone else changes an item;
Someone else changes an item created by me;
Someone else changes an item last modified by me;
Someone changes an item that appears in the following view;
Use custom condition.
Virto SharePoint Alerts Add-in for Office 365 sends alerts and notifications from SharePoint Online via email and builds a flexible notification system on your SharePoint site....
This case can be useful, if you need to create daily or weekly report and instead of receiving several letters, you can merge all list`s changes in one table.
Create an alert in Office 365 alerts add-in with daily or weekly summary condition.
Then create a table in email body. The alert body must contain the table only. The table must be the first element in your email body without spaces....
More powerful conditions for card styles
We improved condition system for card styles and made it more flexible.
We also added default style rules suggestions which you can enhance or disactivate.
New notifications
The notifications systems was slightly modified and improved. We’ve also added the same enhanced condition system as for style rules, and the new trigger “is modified” was added to conditions....
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