Virto Notifications & Reminders Appfor Microsoft Teams
Instantly notify and schedule updates in Teams for effortless coordination and information sharing.
Key features:
SharePoint changes posted to a channel
When an item in a SharePoint list or library changes, the alert appears in the Teams channel you choose.
Reminders before deadlines
Date-based reminders a set time before a deadline or event, to specific people or groups.
Only the changes that matter
Fire on every change or on one change type, and filter items so the channel is not flooded.
Trusted by Industry Leaders
and over 8,000 businesses worldwide
How it works
Webhook Alert Connector Integration
Easily connect Teams with various services via Webhook for automatic updates in your channel.
Simple Setup Interface
Configure alerts quickly through an intuitive setup process, without needing deep technical skills.
Condition-Based Custom Alerts
Customize alerts with specific conditions so that your team receives only relevant updates.
Instant Alerts: Real-Time Notifications for Critical Updates
Critical Data Modification Alert
Scenario: A SharePoint list item (e.g., a client contract) is edited, triggering an email alert to the legal team and a Teams channel post with a link to the modified item.
Purpose: Ensure accountability and prompt review of critical changes.
New Item Added Alert
Scenario: A new task is added to a project tracker list, sending an email to the project manager and notifying the team via Teams.
Purpose: Keep stakeholders informed of new assignments or updates.
Approval Workflow Alert
Scenario: A pending approval request in a SharePoint list is updated (e.g., status changed to "Rejected"), triggering an email to the requester and a Teams alert to the approver.
Purpose: Speed up decision-making and task resolution.
Compliance Violation Alert
Scenario: A restricted file type is uploaded to a SharePoint list, triggering an email to IT and a Teams message to the compliance officer with a "Delete" action link.
Purpose: Automate policy enforcement and risk mitigation.
Escalation Alert for Unacknowledged Changes
Scenario: A high-priority list item (e.g., incident report) remains unmodified for 24 hours, escalating alerts via email and Teams to senior staff.
Purpose: Prevent delays in resolving urgent issues.
Timely Reminders: Automated Prompts for Events and Deadlines
Deadline Reminder
Scenario: A "Due Date" field in a SharePoint task list approaches within 2 days, triggering an email and Teams reminder to the assignee with a link to the task.
Purpose: Ensure timely task completion and project adherence.
Meeting Reminder
Scenario: A calendar event stored in a SharePoint list (e.g., "Quarterly Review") is 1 hour away, sending a reminder email and Teams notification with the agenda.
Purpose: Reduce no-shows and keep meetings productive.
Vacation/Holiday Coverage Reminder
Scenario: An employee's "Out of Office" date in a SharePoint HR list is 3 days away, triggering reminders via email and Teams to the employee and their backup.
Purpose: Ensure smooth handovers and uninterrupted workflows.
Contract Renewal Reminder
Scenario: A "Contract Expiry Date" in a vendor list is 30 days away, sending an email to procurement and a Teams alert to the legal team.
Purpose: Avoid lapses in vendor agreements or services.
Training Session Reminder
Scenario: A "Training Date" in a SharePoint learning list is 1 day away, notifying attendees via email and Teams with a link to pre-read materials.
Purpose: Maximize preparedness and participation.
Use cases
Explore the versatility of Virto Notifications & Reminders App through these real-world scenarios:
Expiration & Renewal Reminders
Each owner gets an email 90, 60 and 30 days before a contract, certificate or licence ends, and the team lead gets one weekly table — from the SharePoint list you already keep.
Learn more about Expiration & Renewal Reminders
Notifications Automation for Government
For government, legal and finance teams: Virto Alerts & Reminder App sends email and Teams reminders before the deadlines kept in your SharePoint lists and alerts owners when items change.
Learn more about Notifications Automation for Government
Compliance & Regulatory Deadlines Calendar
Simplify compliance management with a Microsoft 365 calendar that centralizes deadline tracking, with email and Teams reminders from Virto Alerts & Reminder App.
Learn more about Compliance & Regulatory Deadlines CalendarSized to fit your business
Billed yearly
Basic
- Up to 30 alerts
- Free support
- Enterprise-grade security
- Help & learning content
- Web ticketing support
- Up to 72 hours response time
Pro
- Up to 100 alerts
- Free support
- Enterprise-grade security
- Help & learning content
- Web ticketing support
- Up to 48 hours of response time
Enterprise
For large organizations needing advanced features and enterprise-grade security and controls.
- Up to 250 alerts
- All Pro plan features
- Top-notch security
- Unlimited priority support
- Live setup training
- Customer success manager
- Consulting sessions
Good to know
Install from Microsoft Marketplace
A SharePoint or Global Administrator adds the app and approves its permissions once.
Documentation →One license for all platforms
Get SharePoint, Microsoft Teams and Azure license at once without any additional purchase.
Deploy in your own Azure
Run the app in the Azure subscription linked to your Microsoft 365, under your control.
How it works →Your data
Your content stays in your Microsoft 365 tenant: the app processes it without storing it.
Trust & Security Center →Discounts and quotes
15% off for education, healthcare and charities; custom quotes for larger organisations.
Talk to sales →
The pricing outlined herein is valid only as to new purchases occurring on or after June 1, 2024. VirtoSoftware reserves the right to adjust its packaging and pricing at any time.
Talk to our team
Need clarity on our app's suitability for you? Set up a quick call with us or chat via Microsoft Teams chat to explore its potential for your needs.
