---
title: "Virto Calendar App vs. Virto Shared Calendar: which one fits your team"
description: "Virto Calendar App brings your Microsoft 365 calendars into one view; Virto Shared Calendar is one calendar your team shares in Teams or a browser."
url: https://www.virtosoftware.com/virto-calendar-comparison/
language: en-US
last_modified: 2026-09-30T00:00:00+02:00
translations:
de: https://www.virtosoftware.com/de/virto-calendar-comparison/index.md
---
# Virto Calendar App vs. Virto Shared Calendar: which one fits your team
One view of the calendars you already have, or one calendar your team fills in together.
## Which one should you choose?
Both open where your team already works. The difference is where the events come from.
[Virto Calendar App](https://www.virtosoftware.com/microsoft-teams/virto-calendar-app/)
### Choose it if
- Your events already live in Outlook, Exchange, SharePoint lists or Planner, and you want them in one view
- You need room and equipment calendars, a Gantt view or the whole year at a glance across departments
- Calendar content has to stay in your Microsoft 365 tenant
- You are planning for 100 users or more
[Virto Shared Calendar](https://www.virtosoftware.com/microsoft-teams/virto-teams-shared-calendar/)
### Choose it if
- You need one calendar the team fills in together, rather than a view of calendars you already have
- You share it by link with clients, contractors or vendors who have no Microsoft account
- You are a small team: people who only view it are free, and the free plan covers 15 entries per user
- You work in Microsoft Teams or simply in a browser
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## Detailed Feature Comparison
| Feature | Virto Calendar App | Virto Shared Calendar |
| --- | --- | --- |
| Platform | SharePoint, Microsoft 365 (Outlook, Teams)
—
SharePoint Microsoft Teams Outlook Microsoft 365 | Microsoft Teams (channel tab) and a web app in any browser
—
Microsoft Teams |
| Calendar sources supported | Exchange Online calendars, room and equipment mailboxes, SharePoint lists, Planner, Public Folders, iCal feeds (Google Calendar too) | Its own events plus read-only iCal feeds |
| Sharing with people outside | People outside your organization sign in as SharePoint site guests | Share by link, view-only or with edit rights; no Microsoft account needed |
| View modes | Day, Week, Work Week, Month, Year, Year Quarter, Flat Year, Multi Source, Gantt (task days and task hours) | Day, Week, Month, Year, Task timeline (days or hours) |
| Permissions | Follows each source: people see what they can already open in Microsoft 365 | Private or organization-wide calendar; owners, members who edit, others who view |
| Notifications | Reminders come from the source (Outlook, SharePoint) or from Virto Alerts & Reminder App, a separate app | No notifications |
| Where your data is stored | Stays in your Microsoft 365 tenant; the app reads it without storing it | On Microsoft Azure, managed by VirtoSoftware |
| Free option | 30-day free trial | Free plan: up to 15 calendar entries per user; people who only view are always free |
| Pricing | **$2,412** per year for 100 users, with a 3-year agreement | **$19** per year for each person who creates or edits events
**$99** per year, unlimited |
## What customers say
### Virto Calendar App
"This tool has a lot of functionality available at your fingertips. It seamlessly integrates with O365 and MS Teams and has a lot of settings, such as recurring events, color-coding, and overlaying multiple calendars. Great support team. Very good value for this money + 30-day trial for checking the functionality."
**Frank Fitzgerald**
I was skeptical at first, but this app has actually made our messy scheduling way more manageable. Color tagging is super helpful. Still figuring out some of the settings but overall, solid tool.
**Tom Richards**
It really helps me keep track of team deadlines and personal stuff too. The syncing with Teams works fine (a few hiccups at first, but now it's smooth). Took me a bit to get used to the interface, but once I did, it just clicked.
**Sandra L.**
Powerful tool packed with smart features. Being able to automate recurring events and sync across our organization saved us hours every week. It's flexible, reliable, and surprisingly user-friendly for such a robust calendar solution.
**Michael Dorsey**
Pretty happy with how it works so far. I mostly use it to organize team check-ins and deadlines. Doesn't crash, which is already a win in my book.
**Jason T.**
### Virto Shared Calendar
" From the first login, everything felt familiar. The layout is clean, and options are where you expect them to be. It's clear the developers paid attention to real-world user needs. "
**Jack Coleman**
Really useful for our remote team. Before this, we kept messing up time zones and missing meetings. This isn't super fancy, but that's probably why it works—simple and clear.
**Noor A.**
The layout's clean, which I appreciate. No unnecessary fluff. We finally stopped overlapping meetings, so that's a win.
**Chloe Bennett**
We started using the shared calendar just to keep track of vacation days, but now we use it for pretty much everything—team events, launches, even birthdays. It's simple and doesn't get in the way.
**Jen H.**
Everyone sees the same calendar now, so there's a lot less 'I didn't know about that meeting.' It does what we need without overcomplicating things.
**Dave R.**
## Use cases
Real setups for each calendar, one page each
### With Virto Calendar App
- [Employee Vacation Tracker](https://www.virtosoftware.com/use-cases/vacation-tracker/): Virto Calendar App shows approved leave next to the public holidays of every country your team works in — who is away, and which offices are …
- [Rooms & Equipment Calendar](https://www.virtosoftware.com/use-cases/rooms-equipment-calendar/): Combine rooms, offices, vehicles and equipment in one Microsoft 365 calendar, with the maintenance jobs and blackout periods that make them …
- [Executive Annual Calendar](https://www.virtosoftware.com/use-cases/executive-annual-calendar/): Overlay approved strategic milestones, launches, board and QBR dates and annual targets by theme in one live annual calendar for the CEO and …
### With Virto Shared Calendar
- [Company Holiday Calendar](https://www.virtosoftware.com/use-cases/company-holiday-calendar-solutions/): One company holiday calendar for a small team: public holidays from an iCal feed, office closures and time off, shared with employees, …
- [Customer Support Schedule](https://www.virtosoftware.com/use-cases/customer-support-schedule/): One shared rota for on-call shifts, PTO and night rotations, tagged by tier. Agents check it in Teams or on a phone, and part-timers or …
- [Sprint Calendar](https://www.virtosoftware.com/use-cases/sprint-calendar/): Stay in sync and sprint with style: planning, stand-ups, reviews and retros in one shared sprint calendar, color-coded, in a browser or in …