--- title: "Virto Calendar App vs. the calendars already in Microsoft 365" description: "How Virto Calendar App differs from Outlook shared calendars, the SharePoint Events web part, Teams channel meetings and spreadsheets, question by question." url: https://www.virtosoftware.com/virto-calendar-app-vs-microsoft-365-calendars/ language: en-US last_modified: 2026-10-23T00:00:00+02:00 translations: de: https://www.virtosoftware.com/de/virto-calendar-app-vs-microsoft-365-calendars/index.md --- Comparison # Virto Calendar App vs. the calendars already in Microsoft 365 Outlook, SharePoint and Teams each have a calendar. What each one shows, who sees it, and when one calendar for everyone pays off. In Microsoft Marketplace: [Virto Calendar Overlay](https://appsource.microsoft.com/en-us/product/office/WA200005908) Calendars you already have - Outlook and group calendars - Room calendars - SharePoint lists - Planner - Teams meetings - Google and iCloud feeds **One calendar for everyone** On a SharePoint page, in a Teams tab and in the browser ## In short - Microsoft 365 gives a calendar to each person, each site and each team. - Virto Calendar App puts them into **one calendar**, set up once, that everyone opens. - Events stay in Outlook and SharePoint. Everyone keeps their Microsoft 365 rights. ## Seven questions, five calendars | Question | Outlook shared and group calendars | SharePoint calendar and Events web part | Teams calendar and channel meetings | A spreadsheet | Virto Calendar App | | --- | --- | --- | --- | --- | --- | | Outlook, SharePoint lists and Planner in one view? | No — SharePoint lists stay in SharePoint | No — Events lists only | No — Outlook calendars only | No — Typed in by hand | Yes — Plus room, Google and iCloud calendars | | Does everyone see the same calendar? | No — Each person adds their own | Yes — Same web part on the page | Partly — Channel meetings only | Yes — One shared file | Yes — Set up once on a page or tab | | A view of the whole year? | No — Day to Month | No — A list of upcoming events | No — Day to Month | Partly — If you build the grid | Yes — Year, Year Quarter, Flat Year | | Recurring events? | Yes | No — Not in the Events web part | Yes — Recurring meetings | No — One copied row per date | Yes — Also in SharePoint lists | | Rights for each person? | Yes — The owner sets each person’s level | Yes — Site and list permissions | Partly — The whole team sees channel meetings | No — Editors can change any row | Yes — Microsoft 365 rights in each source | | Where does it open? | Outlook Outlook on the web | SharePoint page | Teams | Excel | SharePoint page Teams tab Browser | | Extra cost? | Included in Microsoft 365 | Included in Microsoft 365 | Included where your plan has Teams | Included in Microsoft 365 | $2,412 a year for 100 users (3-year agreement). 30-day free trial | Microsoft facts checked on Microsoft Support and Microsoft Learn on 23 October 2026. Sources under each calendar below. ## See it in the browser A team calendar made of SharePoint lists, Outlook, Planner and holiday feeds. Nothing to install. ## Calendar by calendar ### Outlook shared and group calendars What it does well:Your own schedule Sharing at the level you choose Group calendars for members #### Where it stops - Each person adds the calendars they want to see - Owners set access person by person, from free/busy to delegate - Views end at Month - Dates in SharePoint lists stay in SharePoint #### With Virto Calendar App - One calendar, set up once, for everyone - Outlook next to SharePoint lists, Planner, Google and iCloud - Year, Year Quarter and Flat Year views - The same Outlook rights Microsoft sources:[Change how you view your Outlook calendar](https://support.microsoft.com/en-us/outlook/calendar/change-how-you-view-your-outlook-calendar) [Share or delegate a calendar in Outlook](https://learn.microsoft.com/en-us/graph/outlook-share-or-delegate-calendar) [Manage the Microsoft 365 Groups calendar](https://learn.microsoft.com/en-us/troubleshoot/exchange/groups-and-distribution-lists/group-calendar-tasks) ### The SharePoint calendar and the Events web part What it does well:Events on the intranet Events lists from up to 30 sites Any dated list as a calendar #### Where it stops - Events web part: cards or a compact list, no calendar grid - No recurring events in the Events web part - Group calendar web part: one group, 10 events, 6 months ahead - The classic calendar list stays in classic SharePoint #### With Virto Calendar App - Lists from any site in one Day-to-Year grid - Recurring events included - Outlook, group and room calendars alongside - Leave requests approved in the calendar Microsoft sources:[Use the Events web part](https://support.microsoft.com/en-us/sharepoint/sites-pages/use-the-events-web-part) [Use the Group calendar web part](https://support.microsoft.com/en-us/sharepoint/sites-pages/use-the-group-calendar-web-part) [Create a calendar view from a list](https://support.microsoft.com/en-us/sharepoint/lists/create-a-calendar-view-from-a-list) [Maximize use of modern lists and libraries](https://learn.microsoft.com/en-us/sharepoint/dev/transform/modernize-userinterface-lists-and-libraries) ### The Microsoft Teams calendar and channel meetings What it does well:Your Outlook calendar in Teams Colleagues' calendars side by side Channel meetings for the team #### Where it stops - Each person picks the calendars they see - A channel meeting invites the whole team - No categories for channel meetings - Views end at Month #### With Virto Calendar App - One channel tab for the whole team - Leave and deadlines next to meetings - A Teams meeting from any event - Year, Year Quarter and Flat Year views **From mid-December 2026:** channel meetings from the Teams calendar and classic Outlook (MC1509796). [What changes](https://www.virtosoftware.com/teams-guides/teams-channel-meetings-calendar/) Microsoft sources:[Get started with the Microsoft Teams calendar](https://support.microsoft.com/en-us/teams/meetings/get-started-with-the-microsoft-teams-calendar) [View multiple calendars in Microsoft Teams](https://support.microsoft.com/en-us/teams/meetings/view-multiple-calendars-in-microsoft-teams) [Manage your calendar in Microsoft Teams](https://support.microsoft.com/en-us/teams/meetings/manage-your-calendar-in-microsoft-teams) [Schedule a meeting in Microsoft Teams](https://support.microsoft.com/en-us/teams/meetings/schedule-a-meeting-in-microsoft-teams) ### A spreadsheet What it does well:Quick to start Everyone knows it Your own columns #### Where it stops - Rows, not a calendar - Meetings and leave typed in twice - A recurring event is a copied row - Editors can change any row #### With Virto Calendar App - Events stay in their sources - Edits go back to Outlook or SharePoint - Day, Week, Month and Year views - Microsoft 365 rights apply ## When the calendar you have is enough - ### See when a colleague is free Outlook sharing, or Scheduler in Teams - ### One team, its own meetings Channel meetings in Teams - ### Next few events on the intranet The Events web part - ### A short list of dates A shared spreadsheet ## When one calendar for everyone pays off - Several teams need the same dates - Dates live in Outlook, SharePoint and Planner - You plan by quarter or year - The calendar belongs on the intranet and in Teams ### Small business? Try Virto Shared Calendar: one calendar your team fills in together. Teams or browser Free: 15 entries in each calendar Viewers need no license [Compare the two Virto calendars](https://www.virtosoftware.com/virto-calendar-comparison/) ## Before you start Where it runs SharePoint Online, Teams and the browser, on one license. SharePoint Server: [Virto Calendar On-Premises](https://www.virtosoftware.com/sharepoint/sp-calendar-web-part/). Your data Stays in your Microsoft 365 tenant. The backend runs on Azure (US) and processes events in memory only. Licenses One for everyone who opens the calendar, viewers included. Assigned on first open. Trial 30 days free from Microsoft Marketplace. No free plan. An admin approves the app once. ## Questions buyers ask Does it replace Outlook or the Teams calendar? No. Outlook and Teams stay as they are. Virto Calendar App shows them together with SharePoint lists and Planner, and edits go back to the source. Do we have to move our events into it? No. Events stay where they are; the app reads them there. Nothing to migrate. Will everyone see the same events? Everyone opens the same calendar, and each person sees what their Microsoft 365 rights allow. [Who sees what in Virto Calendar App](https://www.virtosoftware.com/microsoft-365-guides/virto-calendar-permissions/) What changes for channel meetings in December 2026? Channel meetings can be created from the Teams calendar and classic Outlook (MC1509796), rolling out mid-December 2026 to late January 2027. A channel meeting still belongs to one channel. [Channel meetings from the Teams calendar: what changes](https://www.virtosoftware.com/teams-guides/teams-channel-meetings-calendar/) Does it work with SharePoint Server? No, it runs on SharePoint Online. For SharePoint Server, use Virto Calendar On-Premises. [Virto Calendar On-Premises](https://www.virtosoftware.com/sharepoint/sp-calendar-web-part/) Is it certified by Microsoft? It has Microsoft Publisher Attestation, a self-assessment Microsoft publishes on Microsoft Learn. It does not hold Microsoft 365 Certification. [Security & Compliance](https://www.virtosoftware.com/security-compliance/)