--- title: "Travel Requests With a Tab for the Travel Desk" description: "Build a travel request form in SharePoint: a Trip tab for travellers, a Flights and hotel tab for the travel desk, and the approval in the same record." url: https://www.virtosoftware.com/use-cases/travel-request-form/ language: en-US last_modified: 2026-10-14T00:00:00+02:00 translations: de: https://www.virtosoftware.com/de/use-cases/travel-request-form/index.md --- # Travel Requests With a Tab for the Travel Desk A SharePoint list of travel requests with a form in three tabs: the trip the employee plans, the flights and hotel the travel desk books, and the approval. The columns follow Microsoft's Travel requests list template. Built with Virto Forms Designer App. Available at: SharePoint Microsoft Teams Microsoft Azure Illustrative travel request form with the tabs Trip, Flights and hotel and Approval, open on Flights and hotel: Airline Lufthansa and Hotel near Marienplatz. Trusted by Industry Leaders Warner Bros. Disney Sony UC Berkeley Motorola Teck Resources US Treasury University of Pittsburgh NASA Stockholms Stad FedEx Zespri and over 8,000 businesses worldwide ## Plan, Book, Approve The screens come from a test list on our own SharePoint site with the columns of Microsoft's Travel requests template and a published Virto form with two layouts, one for the travel desk and one for everyone else. The names are invented. Plan ### The traveller describes the trip #### The columns of Microsoft's template Trip title, requester, destination and dates are the columns of the Travel requests list template, so you can start from that list. #### A short first tab The traveller fills in the trip only; booking details and the approval sit on their own tabs. ![Edit form of the Travel requests list, built with Virto Forms Designer App, on the Trip tab: Trip title Customer workshop in Munich, Requester Daniel Weber, Destination Munich, Germany, Travel start date 11/17/2026, Travel end date 11/19/2026, and Reason for travel Two-day requirements workshop with the customer project team](https://www.virtosoftware.com/images/use-cases/travel-request-form/trip-tab.webp) The Trip tab: title, requester, destination, dates and the reason for travel in two columns. Book ### The travel desk adds flights and hotel #### A layout for the travel desk Members of the Travel desk group open the request in a layout where the booking tab is theirs to fill in. #### Costs in the same record Estimated airfare and hotel cost stay with the trip, ready for a view or an export. ![The Flights and hotel tab as a member of the Travel desk group sees it: Airline Lufthansa, Estimated airfare 310, Hotel Hotel near Marienplatz, and Estimated hotel cost 420](https://www.virtosoftware.com/images/use-cases/travel-request-form/flights-hotel.webp) The Flights and hotel tab in the travel desk's layout: airline, airfare, hotel and hotel cost. Approve ### The decision is part of the record #### Written back by the approval Approvals in Lists or a Power Automate flow records the decision and the comment in the item. #### Read-only in the form Nobody edits the decision in the form. Who may change the data itself is still decided by the list's permissions. ![The Approval tab of the same request, greyed out: Approval Approved and Approver comment Book the hotel within the city rate](https://www.virtosoftware.com/images/use-cases/travel-request-form/approval-tab.webp) The Approval tab, read-only in the form: the decision and the approver's comment, written back by the approval. ## Key benefits ### Your data stays in your list Every trip is a list item in your tenant, with your permissions, versions and views. ### No code for the layout Tabs, two columns and a layout for the travel desk are set in a drag-and-drop designer. ### Each role fills in its part Travellers plan, the travel desk books, the approval records the decision. ### Every change on record Version history shows who changed the dates, the bookings or the decision, and when. ### Ready for a calendar Travel start and end dates are what a team calendar overlays next to leave. ### A form, not a lock A read-only tab shapes the form. Who may change the data is still set by the list's permissions. ## What business travel needs, and what runs it | Real-life scenario | Best fit | Why it works | | --- | --- | --- | | A trip, its bookings and the decision in a single record | Virto Forms Designer App | Three tabs on a list item, a layout for the travel desk and a default layout for travellers, set up without code. | | Starting quickly with Microsoft's own list | Microsoft Lists, Travel requests template | Microsoft's template already has these columns and a version with approvals; when its default form is enough, it is all you need. | | Who is travelling when, next to leave and holidays | Virto Calendar App | Approved trips overlay the team's leave and public holidays in one calendar view. | | Sending the request to the manager | Approvals in Lists or Power Automate | Microsoft's approvals route the request and write the outcome back to the item; the form shows it on the Approval tab. | | Receipts, per diems and reimbursement | An expense management tool | The request plans the trip. Expense claims with receipts and payouts belong in an expense tool. | ## Related products Explore how our set of productivity tools can transform your task management - [Virto Forms Designer App](https://www.virtosoftware.com/microsoft-365/virto-forms-designer-app/): Rebuild the New, Edit and Display forms of SharePoint lists in a drag-and-drop designer, no code. - [Virto Calendar App](https://www.virtosoftware.com/microsoft-365/virto-calendar-overlay-app/): Consolidate events from SharePoint, Exchange, Google, and more into one calendar view for simplified planning. - [Virto Form Designer](https://www.virtosoftware.com/sharepoint/sharepoint-forms-designer-web-part/): List forms for SharePoint Server 2013, 2016, 2019 and Subscription Edition: New, Edit and Display forms by drag and drop, with HTML, CSS and JavaScript editors. ## Related use cases Discover our range of use cases to take your planning and coordination to another level ![Employee Vacation Tracker](https://www.virtosoftware.com/images/use-cases/vacation-tracker.webp) ### Employee Vacation Tracker Virto Calendar App shows approved leave next to the public holidays of every country your team works in — who is away, and which offices are closed. ![Employee Onboarding Form in SharePoint](https://www.virtosoftware.com/images/use-cases/employee-onboarding-form.webp) ### Employee Onboarding Form in SharePoint One SharePoint list item per new hire, filled in by HR, IT, facilities and the hiring manager, each in a form of its own built with Virto Forms Designer App. ![Purchase Request Form in SharePoint](https://www.virtosoftware.com/images/use-cases/purchase-request-form.webp) ### Purchase Request Form in SharePoint A SharePoint list of purchase requests with a Request tab for employees and an Order tab that only finance edits, built with Virto Forms Designer App. ## Building SharePoint forms - [SharePoint Forms: How to Create, Customize and Add Approval](https://www.virtosoftware.com/tasks/sharepoint-forms/)