---
title: "Team and Project Calendar"
description: "Discover Virto Calendar for shared team collaboration & careful planning. Maximize visibility and coordination across teams, streamlining workflow effortlessly."
url: https://www.virtosoftware.com/use-cases/team-calendar/
language: en-US
last_modified: 2026-10-14T00:00:00+02:00
translations:
  de: https://www.virtosoftware.com/de/use-cases/team-calendar/index.md
---

# Team and Project Calendar

Maximize project visibility and coordination across teams with Virto Calendar, streamlining workflow and simplifying stakeholder communication.

Available at:

SharePoint  Microsoft Teams  Microsoft Azure

Illustrative Thursday: a sprint review at 10:00 in Teams and a board meeting at 13:00 in room 1.

Trusted by Industry Leaders

Warner Bros.  Disney  Sony  UC Berkeley  Motorola  Teck Resources  US Treasury  University of Pittsburgh  NASA  Stockholms Stad  FedEx  Zespri

and over 8,000 businesses worldwide

## 360° Visibility on All Your Projects

An online team calendar designed to help teams work together smoothly and plan carefully.

### Coordinate team schedules

#### Integrated calendars

Use company-wide calendars in a unified workspace to keep teams updated and improve deadline management.

#### Easy access information

Use project calendars to provide easy access to vital information, helping team members meet goals.

![Coordinate team schedules](https://www.virtosoftware.com/images/use-cases/team-calendar/coordinate-team-schedules.webp)

### Plan projects more accurately

#### Personal and shared scheduling

Combine personal and shared calendars for management of work and external responsibilities.

#### Unified project views

Merge different project calendars from various sources to track multiple project timelines in one centralized location.

![Plan projects more accurately](https://www.virtosoftware.com/images/use-cases/team-calendar/group-1000000924-1.webp)

### Create stakeholder visibility

#### Comprehensive integration

Merge personal, corporate, and external stakeholder calendars into a single view for streamlined tracking.

#### Interactive sharing

Share your calendar with external clients and contractors, reducing the need for constant communication.

![Create stakeholder visibility](https://www.virtosoftware.com/images/use-cases/team-calendar/group-1000000926.webp)

## The right tool for each part of team planning

| Real-life scenario | Best fit | Why it works |
| --- | --- | --- |
| Team meetings, project milestones and leave in one view — Meetings live in the team's group calendar, milestones in a SharePoint list and leave in an HR list. | Virto Calendar App M365 | All three sources are overlaid in one calendar with their own colours, so the team sees a busy week before it commits to a deadline. |
| Planner tasks next to fixed dates — Work is planned in Microsoft Planner, while reviews and client dates sit in the group calendar. | Virto Calendar App M365 | Planner tasks are drawn on the same timeline as the group calendar, so the preparation can be read against the date it is for. |
| Moving work through its stages | Virto Kanban Board App | A Kanban board shows each task's stage, owner and subtasks, and its charts track completion and remaining work over time. |
| Budgets, status reporting and portfolio roll-ups | A portfolio or project management system | Virto apps show when work is due and where it stands. Budgets, financials and portfolio reporting stay in the system that owns them. |

## Related products

Explore how our set of productivity tools can transform your task management

- [Virto Calendar App M365](https://www.virtosoftware.com/microsoft-365/virto-calendar-overlay-app/): Consolidate events from SharePoint, Exchange, Google, and more into one calendar view for simplified planning.
- [Virto Kanban Board App](https://www.virtosoftware.com/microsoft-teams/virto-kanban-board-app/): Boost team productivity with Virto Kanban for Teams: a seamless, efficient task & project management tool.
- [Virto Kanban Board App](https://www.virtosoftware.com/microsoft-365/virto-kanban-board-app/): This tool transforms team collaboration through visual task management for consistent stage-by-stage progress.

## Related use cases

Discover our range of use cases to take your planning and coordination to another level

![Project Management](https://www.virtosoftware.com/images/use-cases/kanban-project-management.webp)

### Project Management

Leverage Virto's advanced tools to masterfully manage projects—breaking down complexities, optimizing timelines, and empowering agile methodology.

![Employee Vacation Tracker](https://www.virtosoftware.com/images/use-cases/vacation-tracker.webp)

### Employee Vacation Tracker

Virto Calendar App shows approved leave next to the public holidays of every country your team works in — who is away, and which offices are closed.

![Agile Project Management](https://www.virtosoftware.com/images/use-cases/agile-kanban-project-management.webp)

### Agile Project Management

Harness agile workflows with Virto Kanban to prioritize backlogs, manage sprints with precision, and track progress through customizable dashboards.

![Assignment Calendar](https://www.virtosoftware.com/images/use-cases/assignment-calendar.webp)

### Assignment Calendar

Get a clear view of your academic workload with Virto Calendar. Track assignment deadlines, plan study sessions, and balance coursework across subjects.

![Class Scheduling](https://www.virtosoftware.com/images/use-cases/class-scheduling.webp)

### Class Scheduling

Say goodbye to scheduling conflicts, missed classes, and administrative headaches. With Virto Calendar, focus on what matters most: delivering quality education.