--- title: "Virto Calendar: Unifying Remote Teams Across Global Time Zones" description: "Empower remote teams with Virto Calendar. Sync across time zones, integrate with Microsoft Teams, and enhance virtual collaboration in minutes." url: https://www.virtosoftware.com/use-cases/remote-team-calendar/ language: en-US last_modified: 2026-10-16T00:00:00+02:00 translations: de: https://www.virtosoftware.com/de/use-cases/remote-team-calendar/index.md --- # Virto Calendar: Unifying Remote Teams Across Global Time Zones Enhance remote team productivity with Virto Calendar. Coordinate across time zones, schedule virtual meetings, and manage shared projects effectively. Available at: SharePoint Microsoft Teams Microsoft Azure Illustrative stand-up at 9:00 Madrid time shown in three time zones: London 8:00, Madrid 9:00 and New York 3:00. Trusted by Industry Leaders Warner Bros. Disney Sony UC Berkeley Motorola Teck Resources US Treasury University of Pittsburgh NASA Stockholms Stad FedEx Zespri and over 8,000 businesses worldwide ## Complete Control Over Remote Teams One calendar for meetings, deadlines and time zones that runs in Microsoft Teams and SharePoint, keeping your distributed workforce connected and in sync. ### Effortless cross-time zone coordination #### Smart time zone conversion With the client time zone setting on, each team member sees meeting times and deadlines in their own local time zone, eliminating confusion and missed appointments. #### Visual availability overlays See team members' shared calendars side by side across time zones, so you know who is busy when before you pick a meeting time. ![Effortless cross-time zone coordination](https://www.virtosoftware.com/images/use-cases/remote-team-calendar/effortless-cross-time-zone-coordination.webp) ### Seamless Microsoft Teams integration #### Teams meetings from calendar events Create a Microsoft Teams meeting from an event on an Outlook calendar without leaving the calendar view, so the call is set up where the meeting is planned. #### Tasks next to meetings Planner tasks and SharePoint task lists appear on the calendar by due date, next to the team's meetings. Assigning and updating tasks stays in Planner or the list. ![Seamless Microsoft Teams integration](https://www.virtosoftware.com/images/use-cases/remote-team-calendar/seamless-microsoft-teams-integration-.webp) ### Improved virtual team management #### Customizable team views Set up a calendar per department, with its own sources, colours and filters, to streamline workflows and improve focus for different teams within your organization. #### Mobile-first design Access and manage your schedule from anywhere with our responsive, mobile-friendly interface designed for the modern remote workforce. ![Improved virtual team management](https://www.virtosoftware.com/images/use-cases/remote-team-calendar/improved-virtual-team-management.webp) ## Key benefits ### One view of the remote team's schedule Meetings from shared Outlook calendars, SharePoint list dates and Planner tasks appear in one colour-coded view, in SharePoint or in Microsoft Teams. Tasks are still assigned and tracked in Planner or the list; the calendar shows when they are due. ### Smart cross-time zone coordination With the client time zone setting on, Virto Calendar App shows every meeting and deadline in each team member's own local time. Overlapping events are drawn side by side, so clashes are easy to spot before they become missed calls. ### Current schedules, reminders where they belong Because Virto Calendar App reads each source rather than keeping a copy, a meeting moved in Outlook or a date changed in a SharePoint list shows up in the view as it is now. Reminders come from Outlook, or for SharePoint list dates from Virto Alerts & Reminder App by email and in Teams. ### Customizable team views Set up a calendar per department or project, with its own sources, colours and filters. Day, week, month and year views fit a quick daily check as well as quarterly planning, whatever your organizational structure. ### Microsoft Teams integration Virto Calendar App runs as a tab in Microsoft Teams as well as in SharePoint, with the same calendars in both. Create a Teams meeting from an Outlook event, open a Zoom or Google Meet meeting from its event, and drag an event to a new time without leaving the channel. ### Holidays and absences across countries Overlay a public holiday iCal feed per country and the team's absence list from SharePoint, so a deadline is not set for a day half the team is off. Google Calendar can join the view through its iCal feed too. ## When Virto Calendar App fits — and when it does not | Real-life scenario | Best fit | Why it works | | --- | --- | --- | | Who on the team is available this week — Colleagues work from different countries and keep their own Outlook calendars. | Virto Calendar App M365 | Shared Outlook calendars are laid side by side in one view, with as much detail as each person's permissions allow. | | Everyone reading dates in their own time zone | Virto Calendar App M365 | With the client time zone setting on, each colleague sees meetings and deadlines in their own local time. | | Country holidays across a distributed team | Virto Calendar App M365 | A holiday iCal feed per country is drawn next to the team's calendars, so a meeting is not planned on a day half the team is off. | | Handovers and shared tasks | Virto Kanban Board App | A Kanban board on a SharePoint list shows who holds each task and what is waiting, whatever the time is where the next person starts work. | | Proposing one slot that suits everyone | The scheduling view in Outlook or Teams | Virto Calendar App shows everyone's calendars and time zones together. Suggesting the exact slot for a new meeting is done in Outlook or Teams when the meeting is created. | ## Related products Explore how our set of productivity tools can transform your task management - [Virto Calendar App M365](https://www.virtosoftware.com/microsoft-365/virto-calendar-overlay-app/): Consolidate events from SharePoint, Exchange, Google, and more into one calendar view for simplified planning. - [Virto Calendar App](https://www.virtosoftware.com/microsoft-teams/virto-calendar-app/): Bring remote team meetings and project schedules into one Microsoft Teams calendar view. - [Virto Calendar Web Part](https://www.virtosoftware.com/sharepoint/sp-calendar-web-part/): Overlay SharePoint lists and other calendar sources for the same team calendar in SharePoint On-Premises. ## Related use cases Discover our range of use cases to take your planning and coordination to another level ![Team and Project Calendar](https://www.virtosoftware.com/images/use-cases/team-calendar.webp) ### Team and Project Calendar Maximize project visibility and coordination across teams with Virto Calendar, streamlining workflow and simplifying stakeholder communication. ![Project Management](https://www.virtosoftware.com/images/use-cases/kanban-project-management.webp) ### Project Management Leverage Virto's advanced tools to masterfully manage projects—breaking down complexities, optimizing timelines, and empowering agile methodology. ![Employee Vacation Tracker](https://www.virtosoftware.com/images/use-cases/vacation-tracker.webp) ### Employee Vacation Tracker Virto Calendar App shows approved leave next to the public holidays of every country your team works in — who is away, and which offices are closed. ![Agile Project Management](https://www.virtosoftware.com/images/use-cases/agile-kanban-project-management.webp) ### Agile Project Management Harness agile workflows with Virto Kanban to prioritize backlogs, manage sprints with precision, and track progress through customizable dashboards. ![Assignment Calendar](https://www.virtosoftware.com/images/use-cases/assignment-calendar.webp) ### Assignment Calendar Get a clear view of your academic workload with Virto Calendar. Track assignment deadlines, plan study sessions, and balance coursework across subjects.