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Payroll Calendar Solution​

Use Virto Calendar and Virto Shared Calendar to manage payroll dates, pay periods, and compliance deadlines. Automate reminders, share pay schedules, and stay audit-ready in Microsoft 365 or Teams.

Payroll Calendar

Trusted by Industry Leaders

Warner Bros. Disney Sony UC Berkeley Motorola Teck Resources US Treasury University of Pittsburgh NASA Stockholms Stad FedEx Zespri

and over 8,000 businesses worldwide

Payroll, on the dot

20%

less payday stress

That’s over 8 hours a month you could reclaim with automated availability calendar

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Complete Control Over Payroll Schedules

An all-in-one payroll calendar management platform that gives HR and finance teams better visibility and control over the upcoming pay runs, tax deadlines, and reporting cycles. With smart reminders and real-time updates, your payroll stays on track without the headaches.

Payroll that’s actually on schedule

Combine payroll calendars from your HR system, SharePoint, and Exchange to create a unified pay period calendar. Avoid conflicts, ensure compliance, and track everything in one place.

Share your payroll schedule with HR teams, contractors, or employees—no Microsoft account needed. Just send a link and keep everyone in the loop.

Payroll that’s actually on schedule

Reminders that remember everything

Automate approval workflows and set up smart reminders with Virto Alerts & Reminder App for data entry, cutoff dates, and payroll processing. Stay on track with built-in alerts in Teams or SharePoint.

Notify staff about upcoming paydays or submission deadlines. Keep your payroll calendar visible to those who need it—without extra tools or logins.

Reminders that remember everything

Payroll periods, your way

Build custom pay period calendars—weekly, biweekly, or monthly. Track key milestones and compliance dates with color-coded tags and flexible templates.

For quick setup, create simple payroll schedules and share them securely with HR, finance, or team leads. Perfect for small to mid-sized teams.

Payroll periods, your way

Key benefits

Centralized payroll calendar access

Use a single payroll calendar to view all payroll schedules, processing dates, and holidays. Reduces confusion and manual tracking errors for HR and finance teams.

Automated payroll reminders

Set recurring alerts for payroll periods, approvals, and cutoffs (with Virto Alerts App). Avoid missed deadlines and reduce the risk of late payments or non-compliance issues.

See everything at a glance

Color-coded views = instant clarity. With one look, you can tell what’s booked, what’s free, and where your team stands. That means fewer misunderstandings, faster planning, and a calendar to show availability that actually makes sense.

Microsoft 365-native payroll scheduling

Integrate your payroll calendar directly with SharePoint, Outlook, and Teams. Sync events, approvals, and payroll dates without switching between platforms.

External sharing without logins

Share your pay day calendar or monthly payroll schedule with non-Microsoft users like contractors or external consultants—no login credentials required.

Compliance-oriented payroll planning

Track payroll planning milestones and document payroll dates to help meet audit requirements and comply with labor regulations in every pay cycle.

Virto Calendar

Talk to our team

Integrations

Connect to the tools your teams use the most so everyone works seamlessly in one place.

Microsoft Teams
Microsoft SharePoint
Microsoft Planner
Microsoft Outlook
Google Calendar
iOS Calendar
Microsoft Exchange
Microsoft Lists

Related use cases

Discover our range of use cases to take your planning and coordination to another level

Availability Calendar

Availability Calendar

Maximize your team's productivity and keep everything on track with Virto’s productivity tools for availability calendar. From meeting rooms to employee schedules, everything you need to know is right at your fingertips.

Learn more about Availability Calendar
Sprint Calendar

Sprint Calendar

Stay in sync and sprint with style with Virto. Plan, track, and collaborate with agility. Streamline tracking, planning, and retrospectives with the ultimate agile calendar for teams of all sizes.

Learn more about Sprint Calendar
Customer Support Schedule

Customer Support Schedule

VirtoSoftware makes support scheduling simple, smart, and shareable—no matter if you’re managing a global help desk or a small team of part-timers. Keep shifts covered, teams aligned, and customers happy.

Learn more about Customer Support Schedule

When to Use Virto Calendar vs. Virto Shared Calendar

Real-life scenario
Best fit
Why it works
Agile empire

You’re running a big crew of Agile teams and juggling sprint plans like a pro.

You need advanced overlays, backlog integration, and precise capacity planning—this one’s a beast that handles the heavy lifting.

Sprint squad goals

You’re running a large organization with dozens of meeting rooms, team schedules, and gear to manage.

You’ve got goals to track, reminders to set, and sprints to organize. The sprint planning calendar keeps you on target.

Startup hustle

You’re a small but mighty Agile team (or startup) moving fast and breaking things — on purpose.

Quick, easy, and no-fuss. Just a sprint calendar that lets you share schedules and update in real-time, without the bells and whistles.

Clear across the map

You’re a distributed team making sure sprint updates don’t get lost in translation (or time zones).

Share your sprint schedule with the whole squad (across time zones) and keep it simple. No complex permissions—just pure transparency.

Always shipping

You’re living the continuous delivery life with back-to-back sprints and no slowdown in sight.

With flexible sprint durations and integrated review workflows, you can keep up with the pace and never miss a beat.

Schedule shuffle pros

You’re a remote team dancing through calendar changes and staying in sync like clockwork.

If your sprint schedule keeps shifting, this lightweight tool lets you drag and drop updates instantly—no stress, no hassle. Perfect for fast-paced teams that need flexibility.

Freelance & fierce

You’re flying solo or with a small crew, jumping into sprints and keeping collaboration tight.

Easily share your agile sprint calendar with external partners without bogging them down in complex setup. Simple, quick, and effective collaboration for everyone.

Comprehensive support, security, and integration

Our commitment to excellence in every aspect of your experience

Support

Support

Get your questions answered by our global support team of VirtoSoftware product experts, available 24/7/365.

Security

Security

We build our solutions with you in mind to give you control and visibility over access, data, and security.

Integrations

Integrations

Connect to the M365 tools and internet calendars your teams use the most so that everyone works seamlessly in one place.

Talk to our team

Need clarity on our app's suitability for you? Set up a quick call with us or chat via Microsoft Teams chat to explore its potential for your needs.