--- title: "Payment Calendar Solutions" description: "Due dates, recurring payments and bank holidays in one shared payment calendar. Virto Shared Calendar opens in a browser or in Teams and shares by link." url: https://www.virtosoftware.com/use-cases/payment-calendar/ language: en-US last_modified: 2026-10-22T00:00:00+02:00 translations: de: https://www.virtosoftware.com/de/use-cases/payment-calendar/index.md --- # Payment Calendar Solutions One shared payment calendar for a small finance team: due dates, recurring payments and bank holidays, color-coded by vendor or type, in a browser or in Teams. The payments run in your accounting system. Illustrative payment reminder three days ahead: Office rent for October, due 30 October. Trusted by Industry Leaders Warner Bros. Disney Sony UC Berkeley Motorola Teck Resources US Treasury University of Pittsburgh NASA Stockholms Stad FedEx Zespri and over 8,000 businesses worldwide ## Payments on point 80% fewer payment follow-ups. That’s over 8 hours a month you could reclaim with one payment calendar the whole finance team reads ## Complete Control Over Financial Obligations A clearer way to follow every payment schedule: due dates, recurring payments and bank holidays on one shared calendar, so commitments are met on time without the admin overload. The screens show a finance team's December payments on a demo calendar in our own tenant. ### Centralized payments that don’t feel chaotic [Virto Shared Calendar](https://www.virtosoftware.com/microsoft-teams/virto-teams-shared-calendar/) Invoice due dates, recurring payments and billing cycles sit on one shared calendar. Tags and colors by vendor, department or payment type show at a glance what is due and when. ![Virto Shared Calendar, month view of the Payments (demo) calendar for December 2026: payments coloured by status, paid in green, such as Cloud hosting invoice on the 3rd and Card statement on the 9th, approved in blue, such as Office rent · standing order on the 1st, Contractor invoices on the 10th, Payroll taxes on the 15th and Utilities · December on the 21st, pending in orange, such as Insurance premium · Q1 on the 18th, Office supplies · INV-2210 on the 25th, Freight · INV-0981 on the 28th and VAT return payment on 7 January, and UK bank holidays from a feed in pale green, such as Christmas Day, Boxing Day and Substitute Bank Holiday for Boxing Day](https://www.virtosoftware.com/images/use-cases/payment-calendar/calendar-month.webp) December's payments, coloured by status, next to the UK bank holidays. ### Scheduling that pays off [Virto Shared Calendar](https://www.virtosoftware.com/microsoft-teams/virto-teams-shared-calendar/) Plan payment runs with a bank-holiday feed in iCal format on the same calendar, so a due date that falls on a closed day is caught early. Regular payments go in once as recurring events. ![Thursday 24 December to Sunday 3 January with the card of Office supplies · INV-2210 open: due on 12/25/2026, the same day as Christmas Day from the UK holidays feed, with the note Due on Christmas Day, a bank holiday: pay on Thursday 24 December., next to Christmas Eve, New Year's Eve, New Year's Day and the recurring Office rent · standing order on 1 January](https://www.virtosoftware.com/images/use-cases/payment-calendar/holiday-clash.webp) A due date that falls on Christmas Day is in plain sight, so it is paid on the 24th. ### Payment status next to the due dates [Virto Shared Calendar](https://www.virtosoftware.com/microsoft-teams/virto-teams-shared-calendar/) Tag each payment as pending, approved or paid, and its color shows where it stands next to the due date. Approval chains, the payments themselves and the financial record stay in your ERP or accounting system. ![December with the Categories panel open and only Pending (4) ticked, Approved (8), Paid (2) and Uncategorized unticked: the grid shows the four open payments, Insurance premium · Q1 on the 18th, Office supplies · INV-2210 on the 25th, Freight · INV-0981 on the 28th and VAT return payment on 7 January](https://www.virtosoftware.com/images/use-cases/payment-calendar/status-filter.webp) Only Pending ticked: the four payments still waiting, before the next payment run. ## Key benefits ### All scheduled payments in one calendar View all scheduled payments in one payment calendar. Tags by vendor, department or payment type, with color-coding, show each payment’s status at a glance. ### Sharing without extra accounts Vendors, contractors or your outside accountant get a view-only link and open the payment calendar in their browser, with no Microsoft account needed. People who only view the calendar need no license. ### Status at a glance Tag payments as pending, approved or paid, so each status has its own color. The approvals themselves stay in your ERP, your accounting system or a Power Automate flow. ### One place everyone checks Everyone opens the same calendar in Teams, in a browser or on a phone and sees what is due this week. The calendar itself sends no reminders or alerts. ### Recurring & custom payment planning Weekly, monthly, quarterly and annual payments go in as recurring events on the same calendar, so a quarterly tax payment or an annual renewal is planned well ahead. ### In Microsoft Teams and in a browser Add the payment calendar to Microsoft Teams or open it as a web app on a desktop, tablet or phone. Change a due date once, and everyone sees the new date the next time they open it. ## When Virto Shared Calendar fits — and when it does not | Real-life scenario | Best fit | Why it works | | --- | --- | --- | | Every due date in one calendar — Invoices and recurring payments are tracked in a spreadsheet or an inbox. | Virto Shared Calendar | Add each due date as an event and tag it by vendor, department or payment type. Monthly rent, quarterly tax and annual renewals go in as recurring events, so the whole year’s obligations are on the calendar. | | Payment runs around bank holidays | Virto Shared Calendar | Add the public-holiday feed in iCal format next to the payment dates, so a run that falls on a closed bank day is visible in advance. | | Everyone who pays or signs off reads the same schedule | Virto Shared Calendar | Make the calendar visible to the whole organization or add it to Microsoft Teams. Finance staff you make members edit the dates; everyone else views them. | | An outside bookkeeper or accountant | Virto Shared Calendar | Send a view-only or edit link. They open the payment calendar in their browser with no Microsoft account and no login. | | A reminder before each payment is due — The payment dates are kept in a SharePoint list. | Virto Alerts & Reminder App | Virto Shared Calendar sends no reminders. When the due dates live in a SharePoint list, Virto Alerts & Reminder App sends email and Teams reminders before each one. | | Approvals, bank transfers and the financial record | Your ERP or accounting system | The calendar shows when payments are due. Approving invoices, making the transfers, forecasting cash flow and keeping the books stay in the system that records them. | ## Related products Explore how our set of productivity tools can transform your task management - [Virto Calendar App M365](https://www.virtosoftware.com/microsoft-365/virto-calendar-overlay-app/): Consolidate events from SharePoint, Exchange, Google, and more into one calendar view for simplified planning. - [Virto Shared Calendar](https://www.virtosoftware.com/microsoft-teams/virto-teams-shared-calendar/): Virto Shared Calendar is a standalone web app and Microsoft Teams-integrated solution designed for simple event management with tagging, color-coding, and anonymous sharing. - [Virto Calendar App](https://www.virtosoftware.com/microsoft-teams/virto-calendar-app/): Maximize efficiency with this calendar app, featuring comprehensive scheduling and customizable views. ## Related use cases Discover our range of use cases to take your planning and coordination to another level ![Availability Calendar](https://www.virtosoftware.com/images/use-cases/availability-calendar.webp) ### Availability Calendar Virto Calendar App draws every team member's calendar in one Outlook view — busy time, vacations and shared meetings, under the permissions each source already has. ![Sprint Calendar](https://www.virtosoftware.com/images/use-cases/sprint-calendar.webp) ### Sprint Calendar Stay in sync and sprint with style: planning, stand-ups, reviews and retros in one shared sprint calendar, color-coded, in a browser or in Microsoft Teams, and shared by link with the whole team. ![Customer Support Schedule](https://www.virtosoftware.com/images/use-cases/customer-support-schedule.webp) ### Customer Support Schedule One shared rota for on-call shifts, PTO and night rotations, tagged by tier. Agents check it in Teams or on a phone, and part-timers or partners open it from a link, no Microsoft account needed.