Payment Calendar Solutions
One shared payment calendar for a small finance team: due dates, recurring payments and bank holidays, color-coded by vendor or type, in a browser or in Teams. The payments run in your accounting system.
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Complete Control Over Financial Obligations
A clearer way to follow every payment schedule: due dates, recurring payments and bank holidays on one shared calendar, so commitments are met on time without the admin overload. The screens show a finance team's December payments on a demo calendar in our own tenant.
Centralized payments that don’t feel chaotic
Invoice due dates, recurring payments and billing cycles sit on one shared calendar. Tags and colors by vendor, department or payment type show at a glance what is due and when.
Scheduling that pays off
Plan payment runs with a bank-holiday feed in iCal format on the same calendar, so a due date that falls on a closed day is caught early. Regular payments go in once as recurring events.
Payment status next to the due dates
Tag each payment as pending, approved or paid, and its color shows where it stands next to the due date. Approval chains, the payments themselves and the financial record stay in your ERP or accounting system.
Key benefits
All scheduled payments in one calendar
View all scheduled payments in one payment calendar. Tags by vendor, department or payment type, with color-coding, show each payment’s status at a glance.
Sharing without extra accounts
Vendors, contractors or your outside accountant get a view-only link and open the payment calendar in their browser, with no Microsoft account needed. People who only view the calendar need no license.
Status at a glance
Tag payments as pending, approved or paid, so each status has its own color. The approvals themselves stay in your ERP, your accounting system or a Power Automate flow.
One place everyone checks
Everyone opens the same calendar in Teams, in a browser or on a phone and sees what is due this week. The calendar itself sends no reminders or alerts.
Recurring & custom payment planning
Weekly, monthly, quarterly and annual payments go in as recurring events on the same calendar, so a quarterly tax payment or an annual renewal is planned well ahead.
In Microsoft Teams and in a browser
Add the payment calendar to Microsoft Teams or open it as a web app on a desktop, tablet or phone. Change a due date once, and everyone sees the new date the next time they open it.
When Virto Shared Calendar fits — and when it does not
Invoices and recurring payments are tracked in a spreadsheet or an inbox.
Add each due date as an event and tag it by vendor, department or payment type. Monthly rent, quarterly tax and annual renewals go in as recurring events, so the whole year’s obligations are on the calendar.
Add the public-holiday feed in iCal format next to the payment dates, so a run that falls on a closed bank day is visible in advance.
Make the calendar visible to the whole organization or add it to Microsoft Teams. Finance staff you make members edit the dates; everyone else views them.
Send a view-only or edit link. They open the payment calendar in their browser with no Microsoft account and no login.
The payment dates are kept in a SharePoint list.
Virto Shared Calendar sends no reminders. When the due dates live in a SharePoint list, Virto Alerts & Reminder App sends email and Teams reminders before each one.
The calendar shows when payments are due. Approving invoices, making the transfers, forecasting cash flow and keeping the books stay in the system that records them.
Virto Shared Calendar
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