--- title: "Virto Calendar: Your All-in-One Online Class Scheduling Solution" description: "Simplify online class management with Virto Calendar: sessions, office hours and term dates in one Microsoft 365 view, with Teams meetings from events." url: https://www.virtosoftware.com/use-cases/online-class-scheduling/ language: en-US last_modified: 2026-10-16T00:00:00+02:00 translations: de: https://www.virtosoftware.com/de/use-cases/online-class-scheduling/index.md --- # Virto Calendar: Your All-in-One Online Class Scheduling Solution Simplify course management for educators and students. See every class session, office hour and term date in one Microsoft 365 calendar, and create a Teams meeting for an online session from its event. Available at: SharePoint Microsoft Teams Microsoft Azure Illustrative Tuesday: an Algebra class at 10:00 and an office hour at 14:00, both online in Teams. Trusted by Industry Leaders Warner Bros. Disney Sony UC Berkeley Motorola Teck Resources US Treasury University of Pittsburgh NASA Stockholms Stad FedEx Zespri and over 8,000 businesses worldwide ## Improve Your Online Class Management Virto Calendar provides a centralized platform that enhances the learning experience and simplifies online class scheduling. It lays teachers' calendars, session lists and the academic calendar in one view and creates a Microsoft Teams meeting from a session, improving coordination for educational institutions of all sizes. ### Unified calendar integration #### One calendar from many sources Teachers' Outlook calendars, SharePoint lists of sessions and the academic calendar's iCal feed are overlaid in one view, colour-coded by source, so overlapping sessions are easy to spot. #### Changes shown, reminders from the source A session moved in Outlook or in the SharePoint list shows at its new time in the calendar. Virto Calendar App sends no notifications itself; Outlook reminders on the meeting still reach each participant, and Virto Alerts & Reminder App can send email and Teams reminders from dates in a SharePoint list. ![Unified calendar integration](https://www.virtosoftware.com/images/use-cases/online-class-scheduling/unified-calendar-integration.webp) ### Efficient class management #### Quick rescheduling Decrease administrative workload: move a session to another day or time by dragging it in the calendar, and the change is saved to its source. Overlapping sessions sit side by side, so a clash is easy to spot; the calendar does not pick times for you. #### Customizable calendar views Empower users to personalize their schedule display, boosting productivity and time management for both educators and students. ![Efficient class management](https://www.virtosoftware.com/images/use-cases/online-class-scheduling/efficient-class-management.webp) ### User-friendly experience #### Mobile accessibility Access and manage online class schedules on-the-go with our responsive design, compatible with all devices. #### Intuitive interface Simplify class scheduling with an easy-to-use platform, minimizing the learning curve for all users. ![User-friendly experience](https://www.virtosoftware.com/images/use-cases/online-class-scheduling/user-friendly-experience.webp) ## Key benefits ### Teams, Zoom and Google Meet meetings from the calendar Virto Calendar App creates a Microsoft Teams meeting from a session kept in an Outlook calendar, and a session with a Zoom or Google Meet link opens in Zoom or Google Meet straight from the event. Sessions planned in other tools appear when they are in a calendar Virto Calendar App reads, such as an Outlook calendar or an iCal feed. ### Real-time schedule updates Fewer missed or overlapping sessions. Virto Calendar App shows every change made in the source calendars, and overlapping sessions are drawn side by side. Notifications about a change come from Outlook or from Virto Alerts & Reminder App; the calendar sends none of its own. ### Centralized management hub Overcome confusion and miscommunication with our centralized system. Virto Calendar offers a single source of truth for all your online class schedules, streamlining online class management for administrators. ### Customizable calendar views Tailor your online schedule of classes to your needs. Virto Calendar offers customizable views for faculty and administrators, making it easy to manage multiple classes, departments, or entire institutions at a glance. ### Rooms, instructors and equipment at a glance Room and equipment mailboxes and instructors' calendars are overlaid next to the sessions, so a coordinator sees what is already taken before booking it. Virto Calendar App shows availability; it does not assign rooms or instructors for you. ### Student-friendly schedule access Empower students with easy access to their class schedules. Virto Calendar's user-friendly interface and mobile compatibility allow students to view and manage their online schedule of classes anytime, anywhere. ## When Virto Calendar App fits — and when it does not | Real-life scenario | Best fit | Why it works | | --- | --- | --- | | Every teacher's sessions and office hours in one view — Teachers keep their sessions and office hours in their own Outlook calendars. | Virto Calendar App M365 | Shared Outlook calendars are laid side by side, so a coordinator sees the whole teaching week and where office hours overlap. | | A Teams meeting for each online session | Virto Calendar App M365 | When the data source is an Outlook calendar, a session becomes a Microsoft Teams meeting straight from the calendar event. | | Sessions next to the academic calendar | Virto Calendar App M365 | Term dates, exams and holidays from group calendars or iCal feeds are drawn alongside the sessions, so a class is not scheduled on a day the school is closed. | | Teaching the session, recordings and attendance | Microsoft Teams or your learning management system | Virto Calendar App shows when sessions happen. The class itself, recordings and attendance stay in Teams or the LMS. | ## Related products Explore how our set of productivity tools can transform your task management - [Virto Calendar App M365](https://www.virtosoftware.com/microsoft-365/virto-calendar-overlay-app/): Consolidate events from SharePoint, Exchange, Google, and more into one calendar view for simplified planning. - [Virto Calendar App](https://www.virtosoftware.com/microsoft-teams/virto-calendar-app/): View class calendars and office hours together in Microsoft Teams, alongside the teaching team’s daily work. - [Virto Calendar Web Part](https://www.virtosoftware.com/sharepoint/sp-calendar-web-part/): Overlay SharePoint lists and other calendar sources for the same class schedule in SharePoint On-Premises. ## Related use cases Discover our range of use cases to take your planning and coordination to another level ![Event Calendar](https://www.virtosoftware.com/images/use-cases/corporate-events-calendar.webp) ### Event Calendar Effortlessly plan and execute corporate meetings and events with our feature-rich calendar. Ensure real-time visibility for both internal and external users. ![Assignment Calendar](https://www.virtosoftware.com/images/use-cases/assignment-calendar.webp) ### Assignment Calendar Get a clear view of your academic workload with Virto Calendar. Track assignment deadlines, plan study sessions, and balance coursework across subjects. ![Alumni Event Coordination Calendar](https://www.virtosoftware.com/images/use-cases/alumni-event-calendar.webp) ### Alumni Event Coordination Calendar Boost alumni engagement with Virto Calendar App. Plan reunions, networking events and fundraisers in one staff calendar, with venues and every organizer's dates side by side. ![Assignment Tracker](https://www.virtosoftware.com/images/use-cases/assignment-tracker.webp) ### Assignment Tracker Master coursework management with VirtoSoftware's assignment trackers: Virto Calendar App and Virto Kanban Board App. See due dates across courses, track each assignment's stage, and prioritize tasks. ![Class Scheduling](https://www.virtosoftware.com/images/use-cases/class-scheduling.webp) ### Class Scheduling Say goodbye to scheduling conflicts, missed classes, and administrative headaches. With Virto Calendar, focus on what matters most: delivering quality education. ![Extracurricular Activities Calendar](https://www.virtosoftware.com/images/use-cases/extracurricular-events-calendar.webp) ### Extracurricular Activities Calendar Coordinate after-school programs with Virto Calendar. Manage the schedules and facilities of every extracurricular activity in one calendar.