VirtoSoftware's Group Meeting Scheduler

A weekly stand-up with the same 8 people, a monthly all-hands and client sessions, scattered across invites and chat threads

Add each group meeting as an event, recurring where it repeats, and tag it by team, so the month of meetings reads at a glance in Microsoft Teams, in a browser or on a phone.

Quarterly board meetings with external board members who are not in your Microsoft 365

Send a view-only link. External board members open the meeting calendar in their browser with no Microsoft account and no login. Catering and board papers stay with the teams that handle them.

A few conference rooms and no room mailboxes

Tag each meeting with its room and give each room a color, so a room booked twice for the same hour is visible before the invite goes out.

A joint project with an organization on its own Microsoft 365 tenant

Share the calendar with the partner’s tenant, and their team adds it to Microsoft Teams next to their own apps. Owners and members edit the meetings; everyone else views them.

Fifty people across departments, locations and time zones, whose availability lives in Exchange

Virto Shared Calendar keeps its own events and reads iCal feeds; it does not open Outlook calendars or room mailboxes. Overlaying those in one view, with a time-zone setting that shows each reader their local time, is what Virto Calendar App does.

Twelve people from three teams and no obvious slot

Virto Shared Calendar shows the meetings the group has planned, but it does not propose times or run polls. Outlook’s Scheduling Poll lets attendees vote on the options you offer.