--- title: "The Whole Department on One Calendar and One Board" description: "One calendar for meetings, leave and project dates, one task board for projects, on your own SharePoint Server farm and ready for Subscription Edition." url: https://www.virtosoftware.com/use-cases/government-department-planning-sharepoint-server/ language: en-US last_modified: 2026-11-04T00:00:00+01:00 translations: de: https://www.virtosoftware.com/de/use-cases/government-department-planning-sharepoint-server/index.md --- # The Whole Department on One Calendar and One Board A government department keeps its meetings, leave, project dates and public holidays in one calendar and its projects on one task board, on its own SharePoint Server farm, and takes both to Subscription Edition. Built with two Virto web parts for SharePoint on-premises. Illustrative task board card in the column In progress: the 2027 budget submission of the finance unit, due 15 December, on track. Trusted by Industry Leaders Warner Bros. Disney Sony UC Berkeley Motorola Teck Resources US Treasury University of Pittsburgh NASA Stockholms Stad FedEx Zespri and over 8,000 businesses worldwide ## Ready for Subscription Edition 4 versions of SharePoint Server for both web parts: 2013, 2016, 2019 and Subscription Edition Moving a licence to Subscription Edition costs 25% of the full licence price while updates and support are active. Once they have ended, the move takes a new licence. ## One Calendar, One Board, Your Own Farm Virto Calendar On-Premises and Virto Kanban Board On-Premises sit on ordinary SharePoint Server pages and read the department's own SharePoint lists. The screens are from our SharePoint Subscription Edition demo farm. Calendar ### Who is where this week, in one calendar #### The lists you already keep Team events, leave, project dates and public holidays stay in their own SharePoint lists, and the calendar shows them side by side. Exchange calendars, SQL tables and iCal feeds can join them. #### Narrowed down in one click Clicking a source in the legend hides it, and the Work Week, Month and Year views show the same entries at different distances. ![Virto Calendar On-Premises on SharePoint Server, Work Week view of 19 to 23 October 2026 with four sources in the legend: Team events, Time off, Project tasks and Public holidays. All-day bars: Release 4.2 testing on Monday and Tuesday and Release 4.2 go-live on Thursday and Friday in green, Jana Novak: business trip on Wednesday in purple. Timed entries in blue: Weekly team sync on Monday at 9:30, Customer call on Wednesday from 2 to 3:30 PM, Design review on Thursday from 1 to 2 PM and Team lunch on Friday from 12:30 to 1:30 PM](https://www.virtosoftware.com/images/use-cases/government-department-planning-sharepoint-server/calendar-work-week.webp) A work week drawn from four SharePoint lists: project dates, a business trip and the team's meetings, each source in its own colour. Task board ### Every project of the department on one board #### Overload and late work in view A work-in-progress limit marks a column that has taken on too much, and a style rule turns overdue cards red. #### Watchers and history People who follow a task get an email when it changes, and the board history shows what moved and when. ![Virto Kanban Board On-Premises on SharePoint Server: the IT projects board viewed by Priority, with the task Roll out Windows 11 to Finance open in a side panel. Assigned To Marco Rossi, Task Status In Progress, % Complete 60, created on 21 Oct 2026 by Jana Novak, the tabs Description, 3 Subtasks and 0 Comment(s), and the description Upgrade all 21 Finance laptops before the year-end close](https://www.virtosoftware.com/images/use-cases/government-department-planning-sharepoint-server/task-panel.webp) A task opened from the board: who has it, how far it is, its subtasks and comments, all kept on the SharePoint list item. ## Key benefits ### On your own servers Both web parts run on your SharePoint Server farm and keep the department's data in your own SharePoint lists. ### SharePoint permissions decide Who sees or edits an event or a task is set by the permissions on the site and its lists, so nobody gains more access through the web parts than SharePoint grants. ### Ready for Subscription Edition Both web parts have builds for SharePoint Server 2013, 2016, 2019 and Subscription Edition, so the calendar and the board move with the farm. ### Penetration-tested by NATO Both are among the seven Virto components for SharePoint Server that the NATO Cyber Security Centre has penetration-tested, and every finding has been fixed. ### Reports without extra tools The board's charts and PDF export, and a printed calendar view, give the head of department a status without another reporting system. ### A perpetual licence A licence for a single on-premises web part never expires; a yearly renewal brings updates and support. ## What a department plans, and what handles it | Real-life scenario | Best fit | Why it works | | --- | --- | --- | | Meetings, leave, project dates and public holidays kept in separate lists | Virto Calendar On-Premises | One calendar over several SharePoint lists, each source in its own colour, with Exchange calendars, SQL tables and iCal feeds alongside. | | Who is away when a deadline falls | Virto Calendar On-Premises | The leave list and the project dates in the same week, so a clash shows before the deadline does. | | More projects in progress than the team can carry | Virto Kanban Board On-Premises | A work-in-progress limit marks the column that has taken on too much. | | Deadlines that slip without anyone noticing | Virto Kanban Board On-Premises | A style rule turns overdue cards red, and watchers get an email when a task they follow changes. | | A status report for the head of department | Virto Kanban Board On-Premises | Status, Assigned To, Completion, Lead Time and Burndown charts, and the whole board as a PDF. | | A department that works in Microsoft 365 and Teams — No SharePoint Server farm, or one that is being retired. | Virto Calendar App | The calendar for Microsoft 365, installed from Microsoft Marketplace instead of on your own servers. | ## Public-sector customers on their own SharePoint servers Described without their names. The details come from our licensing records. Customer since 2026 ### A national government office in Europe Bought two Virto web parts for SharePoint Server 2019 in spring 2026 and had both running on Subscription Edition six weeks later. - [Virto Calendar On-Premises](https://www.virtosoftware.com/sharepoint/sp-calendar-web-part/) - [Virto Kanban Board On-Premises](https://www.virtosoftware.com/sharepoint/kanban-board-web-part/) [See all our customers →](https://www.virtosoftware.com/customers/) ## Related products Explore how our set of productivity tools can transform your task management - [Virto Calendar On-Premises](https://www.virtosoftware.com/sharepoint/sp-calendar-web-part/): SharePoint lists, Exchange, SQL and iCal calendars in one colour-coded view on your own SharePoint Server. - [Virto Kanban Board On-Premises](https://www.virtosoftware.com/sharepoint/kanban-board-web-part/): Any SharePoint list as a board, with swimlanes, work-in-progress limits, charts and email notifications. - [Virto Notifications & Alerts On-Premises](https://www.virtosoftware.com/sharepoint/sharepoint-alerts-and-reminders-web-part/): Email alerts when list items change and reminders before deadlines, sent from your own SharePoint server. ## Related use cases Discover our range of use cases to take your planning and coordination to another level ![Secure Productivity for IGOs](https://www.virtosoftware.com/images/use-cases/virtosoftware-tested-by-nato.webp) ### Secure Productivity for IGOs Transform your secure project management, enhance mission coordination, and get your security and compliance features running like clockwork with VirtoSoftware's NATO-tested secure productivity solutions. ![Password Self-Service on SharePoint Server](https://www.virtosoftware.com/images/use-cases/sharepoint-server-password-self-service.webp) ### Password Self-Service on SharePoint Server Employees reset a forgotten password and update their own Active Directory details from a SharePoint Server page, and HR creates new accounts from a form, without a helpdesk ticket. ![Contract Renewal Alerts on SharePoint Server](https://www.virtosoftware.com/images/use-cases/contract-renewal-alerts-sharepoint-server.webp) ### Contract Renewal Alerts on SharePoint Server Supplier contracts in a SharePoint Server library email their owner when one turns Renewal due, 30 days before its renewal date and in a weekly digest, with Virto Notifications & Alerts On-Premises.