--- title: "Secure document management and bulk file operations in SharePoint, with ease" description: "Automate and secure bulk file management with Virto Multiple File Operations for SharePoint On-Premise, built for legal and government compliance needs." url: https://www.virtosoftware.com/use-cases/file-management/ language: en-US last_modified: 2026-09-25T00:00:00+02:00 translations: de: https://www.virtosoftware.com/de/use-cases/file-management/index.md --- # Secure document management and bulk file operations in SharePoint, with ease Built for high-compliance organizations: Virto Multiple File Operations uploads, moves, copies, deletes and re-tags SharePoint files in bulk, under the permissions you already set—without scripting or IT help. Available at: SharePoint Microsoft Teams Microsoft Azure ![Multiple File Management](https://www.virtosoftware.com/images/use-cases/file-management-hero.webp) Trusted by Industry Leaders Warner Bros. Disney Sony UC Berkeley Motorola Teck Resources US Treasury University of Pittsburgh NASA Stockholms Stad FedEx Zespri and over 8,000 businesses worldwide ## Accelerate document handling Speed through thousands of files 60% faster Simplify secure SharePoint workflows for faster, compliant outcomes. ## Secure File Management Solutions by VirtoSoftware Virto Multiple File Operations for SharePoint On-Premise helps government agencies, NGOs and enterprises manage multiple files effortlessly—upload, download, copy, move, delete, check in or out, approve and edit metadata in bulk—inside the SharePoint farm and permissions that already protect them. Files waiting in SharePoint's content approval can be approved together, and the Virto Notifications & Alerts Web Part emails the people who need to act when files arrive or change. ### Simple, Secure Management of Multiple Files in SharePoint Virto makes handling multiple files in SharePoint easy. Upload, download, move, copy, delete, check-in/out, and update metadata—all in one go with a clean drag-and-drop interface. No more fighting with SharePoint’s built-in limits. ![Simple, Secure Management of Multiple Files in SharePoint](https://www.virtosoftware.com/images/use-cases/file-management/simple-secure-management-of-multiple-files-in-sharepoint.webp) ### Full Control with Secure Document Management Every action runs inside your SharePoint On-Premise farm under the permissions users already have, and the tool shows a log of the files it processed. Deleted files go to the Recycle Bin, and SharePoint's own version history and audit log keep their record. ![Full Control with Secure Document Management](https://www.virtosoftware.com/images/use-cases/file-management/full-control-with-secure-document-management.webp) ### Bulk Actions Instead of Repetitive Clicks Cut out repetitive tasks: tag a whole batch with the same metadata, check files in or out or approve them together, and delete by a CAML filter instead of one file at a time. The approval itself is SharePoint's content approval, and the Virto Notifications & Alerts Web Part can email reviewers when new files arrive. ![Bulk Actions Instead of Repetitive Clicks](https://www.virtosoftware.com/images/use-cases/file-management/built-in-automation-for-sharepoint-workflows.webp) ## Key benefits ### Accelerated document handling Quickly process thousands of multiple files in SharePoint—speeding up heavy workflows often seen in government, NGOs, and enterprises. ### Stronger security & compliance Operate fully within your SharePoint On-Premise infrastructure, keeping control of sensitive data and meeting strict secure document management and compliance standards. ### Reduced IT burden A user-friendly interface empowers teams to handle routine tasks like bulk moves, check-ins and metadata updates—no IT tickets needed. ### Consistent and reliable file management Apply the same metadata to a whole batch of files for dependable results, even when multiple editors work in the same SharePoint library. ### Seamless integration with SharePoint Fully compatible with classic and modern SharePoint, making it easy to use SharePoint to share files, manage workflows, and maintain productivity. ### Improved user adoption and productivity By simplifying complex tasks like bulk upload SharePoint On-Premise, non-technical staff can confidently handle large volumes of documents. ## When to Use Virto Multiple File Operations: Real-World Scenarios | Real-life scenario | Best fit | Why it works | | --- | --- | --- | | Government agencies handling large volumes of applications | Virto Multiple File Operations | Upload a whole batch of application files at once and set their metadata in one step, into a library where SharePoint's content approval takes over. | | NGOs managing sensitive case files with strict compliance | Virto Multiple File Operations | Process case files in batches under the SharePoint permissions that already protect them. The tool lists every file it processed, and SharePoint's audit log keeps the record. | | Enterprises dealing with contract renewals and legal docs | Virto Multiple File Operations | Check contracts in and out and update their metadata in bulk, so several editors can share one library, and approve a finished batch at once when the library uses SharePoint's content approval. | | Financial institutions migrating legacy files to SharePoint | Virto Multiple File Operations | Move and organize multiple files easily with reliable, secure structure. | | Organizations doing regular document cleanups | Virto Multiple File Operations | Delete outdated files in bulk, picked by a CAML filter; they go to the Recycle Bin, so a mistake can still be undone. | ## Related products Explore how our set of productivity tools can transform your task management - [Virto Kanban Board Web Part](https://www.virtosoftware.com/sharepoint/kanban-board-web-part/): Streamline task management: Visualize projects with color-coded boards for efficient workflow tracking. - [Virto Multiple File Operations](https://www.virtosoftware.com/sharepoint/multiple-file-operations/): Execute a wide array of file actions—upload, download, delete, copy, move, check-in, approve, and edit. - [Virto Calendar Web Part](https://www.virtosoftware.com/sharepoint/sp-calendar-web-part/): Merge events from multiple sources like Exchange, Google, and SQL into unified calendar view. - [Virto Notifications & Alerts Web Part](https://www.virtosoftware.com/sharepoint/sharepoint-alerts-and-reminders-web-part/): Craft alerts, reminders, or notifications for any user or group, with options for email, SMS, etc. ## Related use cases Discover our range of use cases to take your planning and coordination to another level ![Compliance & Regulatory Deadlines Calendar](https://www.virtosoftware.com/images/use-cases/compliance-regulatory-calendar-gov.webp) ### Compliance & Regulatory Deadlines Calendar Simplify compliance management with a Microsoft 365 calendar that centralizes deadline tracking, with email and Teams reminders from Virto Alerts & Reminder App. ![Public Meeting Calendar](https://www.virtosoftware.com/images/use-cases/public-hearing-calendar-gov.webp) ### Public Meeting Calendar Simplify scheduling and enhance transparency with Virto Calendar App: public meetings, hearings and hall bookings in one Microsoft 365 calendar for government organizations, municipalities and public sector teams. ![Calendar for Interdepartmental Communication](https://www.virtosoftware.com/images/use-cases/interdeparatamental-calendar-gov.webp) ### Calendar for Interdepartmental Communication Help your departments work better together with Virto Calendar for Microsoft 365. Coordinate meetings, share resources, and manage cross-department projects in one place.