Meet Your Ultimate Extracurricular Activities Calendar: Virto Calendar
Coordinate after-school programs with Virto Calendar. Manage the schedules and facilities of every extracurricular activity in one calendar.
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Complete Control Over Extracurricular Programs
A centralized solution for all your extracurricular activity planning needs, ensuring smooth coordination and execution across your educational institution.
Boost extracurricular participation
Centralized activity information
Consolidate all extracurricular activity schedules in one easy-to-access location, ensuring faculty, students, and parents have a clear view of available programs and their timings.
Increased visibility for programs
Promote a wider range of extracurricular activities, reaching a larger audience of students and encouraging greater participation.
Simplify extracurricular management
Reminders from the activity list
Practices, fixtures and deadlines kept in a SharePoint list can trigger email reminders to coaches, staff or a group from Virto Alerts & Reminder App, a set number of days ahead. The calendar itself sends no reminders.
Changes show up where people look
Virto Calendar App reads each activity calendar from its source, so a moved or cancelled practice shows in the combined view as soon as it is changed there. Announcements still go out through the school's usual channels, such as Teams or email.
Flawless integration and accessibility
Easy integration with existing systems
Integrate seamlessly with your school's existing Microsoft 365 environment, providing a familiar and unified platform for all users.
User-friendly mobile-first design
Access the calendar anytime, anywhere, from any device, ensuring convenience and flexibility for students and staff on the go.
Key benefits
Every program in one calendar
Bring the schedules of every club, team and program into one calendar, so coordinators and staff read one view instead of comparing several, and fewer questions reach the office.
Real-time schedule updates
Keep everyone in the loop with instant updates to the extracurricular activities calendar. Faculty can make last-minute changes that immediately reflect across all connected devices, ensuring students and parents always have the most current information.
Facilities next to the schedule
Gyms, fields and rooms booked through room and equipment mailboxes appear next to the activity calendar, so a coach sees whether a space is free before moving a practice.
Customizable activity views
Tailor the extracurricular activities calendar to your school's needs. Create views by activity type, grade level, or location, making it easy for staff to manage their specific programs and for students to find relevant activities.
One place to check
Faculty, students and parents look at the same calendar instead of chasing separate schedules. Email reminders for dates in a SharePoint activity list come from Virto Alerts & Reminder App; announcements stay in the school's usual channels.
User-friendly mobile access
Give parents and students on-the-go access to the extracurricular activities calendar. Every Virto calendar opens on a phone, so schedules and last-minute changes can be checked from anywhere.
When Virto Calendar App fits — and when it does not
Each club or coach keeps a SharePoint list or a group calendar.
All activity calendars are overlaid in one view, colour-coded by activity, so a coordinator sees what runs on each afternoon.
Facilities are booked through room and equipment mailboxes.
The facility mailboxes are drawn next to the activities, so two teams are not given the same gym at the same time.
Virto Alerts & Reminder App emails coaches, staff or a group a set number of days before a date in the activity list.
Virto Calendar App shows when and where activities happen. It does not take attendance or handle sign-ups; those stay in the system that records them.
Virto Calendar App
Energize your school's extracurriculars today
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Integrations
Connect to the M365 tools and internet calendars your teams use the most so that everyone works seamlessly in one place.
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