--- title: "Equipment Requests With a Handover Tab for IT" description: "Build an equipment request form in SharePoint: employees ask for a laptop or a monitor, and IT records status, asset tag and serial number in its own tab." url: https://www.virtosoftware.com/use-cases/equipment-request-form/ language: en-US last_modified: 2026-10-14T00:00:00+02:00 translations: de: https://www.virtosoftware.com/de/use-cases/equipment-request-form/index.md --- # Equipment Requests With a Handover Tab for IT A SharePoint list of equipment requests with a short form for employees and a Handover tab for IT: status, asset tag, model and serial number. The employee sees when the device is ready but cannot change the record. Built with Virto Forms Designer App. Available at: SharePoint Microsoft Teams Microsoft Azure Illustrative equipment request form with the tabs Request and Handover, open on Handover: Status Ready for pickup and Asset tag LT-0587. Trusted by Industry Leaders Warner Bros. Disney Sony UC Berkeley Motorola Teck Resources US Treasury University of Pittsburgh NASA Stockholms Stad FedEx Zespri and over 8,000 businesses worldwide ## Ask, Prepare, Pick Up The screens come from a test list on our own SharePoint site: one item per request and a published Virto form with a short New form and two Edit layouts, one for IT and one for everyone else. The names are invented. Ask ### A short form to ask for a device #### Only what the employee knows Asset tag, model and serial number belong to IT and appear in the Edit form. #### The manager in the form The manager is a person column, so an approval flow knows whom to ask. ![New form of the Equipment requests list, built with Virto Forms Designer App, with a single Request tab: Request Replacement laptop, Equipment Laptop, Requested for Daniel Weber, Manager Laura Becker, Needed by 10/26/2026, and Why it is needed My laptop is five years old and the battery lasts 40 minutes.](https://www.virtosoftware.com/images/use-cases/equipment-request-form/new-request.webp) The New form has only the Request tab: what, for whom, the manager, by when and why. Prepare ### IT records the device it hands over #### A layout for IT Members of the IT team group open the request in a layout where the Handover tab is theirs. #### Asset data on the request Asset tag and serial number stay with the request that justified the device. ![The Handover tab of the same request as a member of the IT team group sees it, editable: Status Ready for pickup, Asset tag LT-0587, Model 14-inch laptop, 32 GB RAM, Serial number PF4X2K9L, an empty Handed over on date, and IT notes Pick it up at the IT desk on the second floor and bring the old laptop.](https://www.virtosoftware.com/images/use-cases/equipment-request-form/handover-it.webp) The Handover tab in the IT layout: status, asset tag, model, serial number, handover date and notes. Pick up ### The employee sees when it is ready #### No email to ask where it is Status and pickup notes are in the employee's own request. #### Visible, not editable The Handover tab is read-only in the employee's form. Who may change the data itself is still decided by the list's permissions. ![The Handover tab of the same request as the employee sees it, greyed out: Status Ready for pickup, Asset tag LT-0587, Model 14-inch laptop, 32 GB RAM, Serial number PF4X2K9L and the IT notes](https://www.virtosoftware.com/images/use-cases/equipment-request-form/handover-requester.webp) The Handover tab in the default layout, greyed out for the employee. ## Key benefits ### Your data stays in your list Every request is a list item in your tenant, with your permissions, versions and views. ### No code for the layout A short New form, tabs, two columns and a layout for IT are set in a drag-and-drop designer. ### Fewer status questions Employees see when their device is ready and where to pick it up. ### Every change on record Version history shows who changed the status, the asset tag or the handover date, and when. ### Flows and alerts can react Because the request is a list item, a Power Automate flow or a Virto alert can react to its status. ### A form, not a lock A read-only tab shapes the form. Who may change the data is still set by the list's permissions. ## What equipment requests need, and what runs them | Real-life scenario | Best fit | Why it works | | --- | --- | --- | | A request and its handover details in a single record | Virto Forms Designer App | A short New form for employees and a Handover tab for IT on one list item, with a layout for each, set up without code. | | The employee told when the device is ready | Virto Alerts & Reminder App | An alert emails the person in the Requested for column when IT sets the status to Ready for pickup. | | Manager approval before IT orders | Approvals in Lists or Power Automate | Microsoft's approvals send the request to the manager and record the answer on the item. | | Start from Microsoft's ready-made list | Microsoft Lists, Asset manager template | Microsoft's template gives you a ready list for devices; if its default form is enough, it is all you need. | | Device enrolment, inventory discovery and stock levels | Microsoft Intune or an IT asset management tool | When IT needs to enrol devices, discover what is installed and keep stock levels, Intune or a dedicated asset management tool is the answer. | ## Related products Explore how our set of productivity tools can transform your task management - [Virto Forms Designer App](https://www.virtosoftware.com/microsoft-365/virto-forms-designer-app/): Rebuild the New, Edit and Display forms of SharePoint lists in a drag-and-drop designer, no code. - [Virto Alerts & Reminder App](https://www.virtosoftware.com/microsoft-365/virto-alerts-and-reminders-app/): Email and Teams alerts when SharePoint list items change, and reminders before the dates they hold—one-off or recurring. - [Virto Form Designer](https://www.virtosoftware.com/sharepoint/sharepoint-forms-designer-web-part/): List forms for SharePoint Server 2013, 2016, 2019 and Subscription Edition: New, Edit and Display forms by drag and drop, with HTML, CSS and JavaScript editors. ## Related use cases Discover our range of use cases to take your planning and coordination to another level ![Employee Onboarding Form in SharePoint](https://www.virtosoftware.com/images/use-cases/employee-onboarding-form.webp) ### Employee Onboarding Form in SharePoint One SharePoint list item per new hire, filled in by HR, IT, facilities and the hiring manager, each in a form of its own built with Virto Forms Designer App. ![Purchase Request Form in SharePoint](https://www.virtosoftware.com/images/use-cases/purchase-request-form.webp) ### Purchase Request Form in SharePoint A SharePoint list of purchase requests with a Request tab for employees and an Order tab that only finance edits, built with Virto Forms Designer App. ![IT Help Desk Ticket Form in SharePoint](https://www.virtosoftware.com/images/use-cases/it-help-desk-ticket-form.webp) ### IT Help Desk Ticket Form in SharePoint A SharePoint list of IT tickets with a short form for employees and a Triage tab that only the service desk edits, built with Virto Forms Designer App. ## Building SharePoint forms - [SharePoint Forms: How to Create, Customize and Add Approval](https://www.virtosoftware.com/tasks/sharepoint-forms/)