--- title: "VirtoSoftware Enterprise Project Management Tools" description: "Enterprise project management in Microsoft 365: milestones in one calendar, tasks on Kanban boards, and reminders before due dates in SharePoint lists." url: https://www.virtosoftware.com/use-cases/enterprise-project-management/ language: en-US last_modified: 2026-09-25T00:00:00+02:00 translations: de: https://www.virtosoftware.com/de/use-cases/enterprise-project-management/index.md --- # VirtoSoftware Enterprise Project Management Tools Plan enterprise projects in Microsoft 365: milestones next to meetings in one calendar, tasks on Kanban boards, and email reminders before due dates in SharePoint lists. Available at: SharePoint Microsoft Teams Microsoft Azure ![Enterprise Project Management Tools](https://www.virtosoftware.com/images/use-cases/enterprise-project-management-hero.webp) Trusted by Industry Leaders Warner Bros. Disney Sony UC Berkeley Motorola Teck Resources US Treasury University of Pittsburgh NASA Stockholms Stad FedEx Zespri and over 8,000 businesses worldwide ## Complete Enterprise Project Management System Three Microsoft 365 apps for project work: Virto Calendar App shows milestones and meetings, Virto Kanban Board App moves tasks through their stages, and Virto Alerts & Reminder App emails owners before due dates. ### Unified project visibility #### Three project apps from one provider Combine Virto Calendar App, Virto Kanban Board App and Virto Alerts & Reminder App: dates on one calendar, tasks on boards, reminders by email and in Microsoft Teams. All three work on the SharePoint lists your projects already use. #### Cross-departmental visibility Overlay each department's calendars and SharePoint task lists in one calendar, and give each team a Kanban board on its own task list, so work that depends on another team is visible early. ![Unified project visibility](https://www.virtosoftware.com/images/use-cases/enterprise-project-management/unified-project-visibility-2.webp) ### Resource and workload visibility #### Resource availability in one view Overlay room and equipment mailboxes with team calendars in Virto Calendar App, so overlapping bookings show side by side before you commit people or rooms to a project. #### Workload by owner The Kanban board's Assigned to chart shows how many tasks each person holds, and WIP limits keep a stage from filling up. Who takes over a task is still your project leads' call. ![Resource and workload visibility](https://www.virtosoftware.com/images/use-cases/enterprise-project-management/intelligent-resource-management-2.webp) ### Proactive project monitoring #### Milestone reminders Virto Alerts & Reminder App emails the owner, or a group, before a milestone date in a SharePoint list and can post the reminder to Microsoft Teams. The calendar shows the milestones; it sends no reminders itself. #### Progress charts on the board Virto Kanban Board App charts tasks by status, by assignee and by completion, and adds Burndown and Lead Time charts; completion data exports to CSV. Portfolio-level reporting stays in your PPM tool. ![Proactive project monitoring](https://www.virtosoftware.com/images/use-cases/enterprise-project-management/proactive-project-monitoring-2.webp) ## Key benefits ### 360° calendar integration Connect and visualize all your schedules in one enterprise project management system. Merge SharePoint tasks, Outlook calendars, and external calendars through iCal links, colour-coded by source or category. See department schedules, room and equipment availability, and project milestones in one calendar view. ### Advanced task organization Transform workflows with our enterprise task management software’s customizable Kanban boards. Set work-in-progress limits, create swimlanes for different departments, and track task progression with visual indicators. The board works on your SharePoint task list, so every team sees the same tasks and stages. ### Dynamic timeline management See SharePoint and Planner milestones on one timeline next to meetings, releases and holidays, from a single week up to a whole year. Colour-code them by project or department to spot where deadlines cluster across the portfolio. ### Reminders and change alerts Virto Alerts & Reminder App emails owners before a due date or milestone in a SharePoint list, and alerts a team when a task is added, changed or deleted, by email or in Microsoft Teams. Recipients can be people, groups or the person named in the task's Assigned to field. ### Resource overlaps in view See room, equipment and team calendars side by side, so a double booking or an overloaded week is visible while there is still time to change it. The calendar shows overlaps; it does not block bookings or assign people, your project leads do. ### Cross-department coordination Enable smooth collaboration between teams in their SharePoint project sites. Departments share one calendar of milestones and meetings, keep their own Kanban boards, and can follow interdependent tasks and deliverables across teams. ## Which Virto app for which project job | Real-life scenario | Best fit | Why it works | | --- | --- | --- | | Moving tasks through their stages — Teams work from SharePoint task lists and need to see what is in progress and what is stuck. | Virto Kanban Board App | Columns and swimlanes show each task's stage and owner, and the Burndown and Lead Time charts show how fast work leaves the board. | | Milestones next to meetings, releases and holidays | Virto Calendar App M365 | Planner and SharePoint milestones are overlaid with group calendars and holiday feeds, so a milestone that lands on a board meeting or a holiday is visible early. | | A reminder before a milestone or due date | Virto Alerts & Reminder App | Virto Alerts & Reminder App emails the owner, or a group, a set number of days before a date in a SharePoint list. | | Budgets, financials and portfolio prioritisation | A portfolio management (PPM) system | Virto apps show the work and its timing. Budgets, cost tracking and portfolio prioritisation stay in the PPM system that owns them. | ## Related products Explore how our set of productivity tools can transform your task management - [Virto Calendar App M365](https://www.virtosoftware.com/microsoft-365/virto-calendar-overlay-app/): Consolidate events from SharePoint, Exchange, Google, and more into one calendar view for simplified planning. - [Virto Kanban Board App](https://www.virtosoftware.com/microsoft-365/virto-kanban-board-app/): This tool transforms team collaboration through visual task management for consistent stage-by-stage progress. - [Virto Alerts & Reminder App](https://www.virtosoftware.com/microsoft-365/virto-alerts-and-reminders-app/): Integrated within your daily tools like Microsoft Teams, the app ensures you stay ahead of all tasks and meetings. - [Virto Forms Designer App](https://www.virtosoftware.com/microsoft-365/virto-forms-designer-app/): Rebuild the New, Edit and Display forms of SharePoint lists in a drag-and-drop designer, no code. - [Virto Calendar App](https://www.virtosoftware.com/microsoft-teams/virto-calendar-app/): View project milestones, team meetings, and shared schedules together inside Microsoft Teams. ## Integrations Connect to the tools your teams use the most so everyone works seamlessly in one place. Microsoft Teams Microsoft SharePoint Microsoft Planner Microsoft Outlook Google Calendar iOS Calendar Microsoft Exchange Microsoft Lists ## Related use cases Discover our range of use cases to take your planning and coordination to another level ![Risk Management Solutions](https://www.virtosoftware.com/images/use-cases/enterprise-risk-management.webp) ### Risk Management Solutions Put risk review and mitigation dates on one calendar, move mitigation actions across a Kanban board, and email risk owners before each review, all in Microsoft 365. ![Compliance Management Software](https://www.virtosoftware.com/images/use-cases/enterprise-compliance-management.webp) ### Compliance Management Software See every audit and filing date in one calendar, move remediation tasks across Kanban boards, and email owners before compliance deadlines, all in Microsoft 365. ![Multiple File Management](https://www.virtosoftware.com/images/use-cases/file-management.webp) ### Multiple File Management Built for high-compliance organizations: Virto Multiple File Operations uploads, moves, copies, deletes and re-tags SharePoint files in bulk, under the permissions you already set—without scripting or IT help. ![Notifications Automation for Government](https://www.virtosoftware.com/images/use-cases/notifications-automation.webp) ### Notifications Automation for Government For government, legal and finance teams: Virto Alerts & Reminder App sends email and Teams reminders before the deadlines kept in your SharePoint lists and alerts owners when items change. ![Secure Productivity for IGOs](https://www.virtosoftware.com/images/use-cases/virtosoftware-tested-by-nato.webp) ### Secure Productivity for IGOs Transform your secure project management, enhance mission coordination, and get your security and compliance features running like clockwork with VirtoSoftware's NATO-tested secure productivity solutions. ## Related blog posts - [Government Scheduling Software: Enhance Efficiency and Citizen Satisfaction](https://www.virtosoftware.com/government/government-scheduling-software/) - [Project Management in Government: Best Practices and Solutions](https://www.virtosoftware.com/government/government-project-management/) ## Comprehensive support, security, and integration Our commitment to excellence in every aspect of your experience Support ### Support Get your questions answered by our global support team of VirtoSoftware product experts, available 24/7/365. Security ### Security We build our solutions with you in mind to give you control and visibility over access, data, and security. Integrations ### Integrations Connect to the M365 tools and internet calendars your teams use the most so that everyone works seamlessly in one place.