--- title: "Contract Requests With a Review Tab for Legal" description: "Build a contract request form in SharePoint: employees request NDAs and agreements, and legal records status, lawyer, start and end dates in its own tab." url: https://www.virtosoftware.com/use-cases/contract-request-form/ language: en-US last_modified: 2026-10-14T00:00:00+02:00 translations: de: https://www.virtosoftware.com/de/use-cases/contract-request-form/index.md --- # Contract Requests With a Review Tab for Legal A SharePoint list of contract requests with a form in two tabs: the request an employee fills in, and the legal review with status, lawyer, start and end dates. The employee sees where the contract stands but cannot change it. Built with Virto Forms Designer App. Available at: SharePoint Microsoft Teams Microsoft Azure Illustrative contract request form with the tabs Request and Legal review, open on Legal review: Status Sent for signature and End date 30 Nov 2028. Trusted by Industry Leaders Warner Bros. Disney Sony UC Berkeley Motorola Teck Resources US Treasury University of Pittsburgh NASA Stockholms Stad FedEx Zespri and over 8,000 businesses worldwide ## Request, Review, Track The screens come from a test list on our own SharePoint site: one item per contract request and a published Virto form with two layouts, one for the legal team and one for everyone else. The names are invented. Request ### The employee asks for a contract #### What legal asks first Type, counterparty, value and what the contract covers are in the request, not in a follow-up email. #### NDAs and agreements in one list The Contract type column keeps NDAs, supplier and customer agreements and amendments apart in views. ![Edit form of the Contract requests list, built with Virto Forms Designer App, on the Request tab: Contract Office cleaning, Munich, Contract type Supplier agreement, Counterparty Muster Facility Services GmbH, Department Operations, Requested by Daniel Weber, Needed by 11/2/2026, Contract value 18,000, and What it covers Daily cleaning of the Munich office for two years from December.](https://www.virtosoftware.com/images/use-cases/contract-request-form/request-tab.webp) The Request tab: contract, type, counterparty, department, requester, date, value and scope in two columns. Review ### Legal records status and term #### A layout for legal Members of the Legal team group open the request in a layout where the Legal review tab is theirs. #### The end date is a column Start and end dates sit on the item, which is exactly what a renewal reminder reads. ![The Legal review tab of the same request as a member of the Legal team group sees it, editable: Status Sent for signature, Lawyer Sofia Marin, Start date 12/1/2026, End date 11/30/2028, and Legal notes Our standard terms. Liability capped at the annual fee.](https://www.virtosoftware.com/images/use-cases/contract-request-form/legal-review.webp) The Legal review tab in the legal team layout: status, lawyer, start and end dates, and notes. Track ### The requester sees where the contract stands #### No email to ask where it is Status, lawyer and dates are in the same item the employee filled in. #### Visible, not editable The Legal review tab is read-only in the employee's form. Who may change the data itself is still decided by the list's permissions. ![The Legal review tab of the same request as the employee sees it, greyed out: Status Sent for signature, Lawyer Sofia Marin, Start date 12/1/2026, End date 11/30/2028 and the legal notes](https://www.virtosoftware.com/images/use-cases/contract-request-form/legal-review-requester.webp) The Legal review tab in the default layout, greyed out for the employee. ## Key benefits ### Your data stays in your list Every contract request is a list item in your tenant, with your permissions, versions and views. ### No code for the layout Tabs, two columns and a layout for legal are set in a drag-and-drop designer. ### Fewer status questions Employees see the status, the lawyer and the dates in their own request. ### Every change on record Version history shows who changed the status, the value or the end date, and when. ### Ready for renewal reminders Because the end date is a column, a Virto reminder can warn the owner months before the contract renews. ### A form, not a lock A read-only tab shapes the form. Who may change the data is still set by the list's permissions. ## What contract requests need, and what runs them | Real-life scenario | Best fit | Why it works | | --- | --- | --- | | A contract request and its legal review in a single record | Virto Forms Designer App | A Request tab for employees and a Legal review tab for legal on one list item, with a layout for each, set up without code. | | Reminders 90, 60 and 30 days before the end date | Virto Alerts & Reminder App | Date-based reminders on the End date column email the requester or legal before the contract renews or runs out. | | Approval by legal and finance before signing | Approvals in Lists or Power Automate | Microsoft's approvals send the request to legal and finance and record their answers on the item. | | Signing the contract | An e-signature service | The form records that a contract went out for signature; the signing itself happens in an e-signature service. | | Clause libraries, redlining and obligation tracking | A contract lifecycle management system | When legal drafts from clause libraries, negotiates redlines and tracks obligations, a CLM system is the answer. | ## Related products Explore how our set of productivity tools can transform your task management - [Virto Forms Designer App](https://www.virtosoftware.com/microsoft-365/virto-forms-designer-app/): Rebuild the New, Edit and Display forms of SharePoint lists in a drag-and-drop designer, no code. - [Virto Alerts & Reminder App](https://www.virtosoftware.com/microsoft-365/virto-alerts-and-reminders-app/): Email and Teams alerts when SharePoint list items change, and reminders before the dates they hold—one-off or recurring. - [Virto Form Designer](https://www.virtosoftware.com/sharepoint/sharepoint-forms-designer-web-part/): List forms for SharePoint Server 2013, 2016, 2019 and Subscription Edition: New, Edit and Display forms by drag and drop, with HTML, CSS and JavaScript editors. ## Related use cases Discover our range of use cases to take your planning and coordination to another level ![Expiration & Renewal Reminders](https://www.virtosoftware.com/images/use-cases/expiration-renewal-reminders.webp) ### Expiration & Renewal Reminders Each owner gets an email 90, 60 and 30 days before a contract, certificate or licence ends, and the team lead gets one weekly table — from the SharePoint list you already keep. ![Purchase Request Form in SharePoint](https://www.virtosoftware.com/images/use-cases/purchase-request-form.webp) ### Purchase Request Form in SharePoint A SharePoint list of purchase requests with a Request tab for employees and an Order tab that only finance edits, built with Virto Forms Designer App. ![Employee Onboarding Form in SharePoint](https://www.virtosoftware.com/images/use-cases/employee-onboarding-form.webp) ### Employee Onboarding Form in SharePoint One SharePoint list item per new hire, filled in by HR, IT, facilities and the hiring manager, each in a form of its own built with Virto Forms Designer App. ## Building SharePoint forms - [SharePoint Forms: How to Create, Customize and Add Approval](https://www.virtosoftware.com/tasks/sharepoint-forms/)