--- title: "Company Holidays Management" description: "Public holidays, office closures and time off in one shared company holiday calendar. Virto Shared Calendar opens in a browser or in Teams and shares by link." url: https://www.virtosoftware.com/use-cases/company-holiday-calendar-solutions/ language: en-US last_modified: 2026-10-22T00:00:00+02:00 translations: de: https://www.virtosoftware.com/de/use-cases/company-holiday-calendar-solutions/index.md --- # Company Holidays Management One company holiday calendar for a small team: public holidays from an iCal feed, office closures and time off, shared with employees, contractors and vendors by link. Opens in a browser or Teams. ![Company Holiday Calendar](https://www.virtosoftware.com/images/use-cases/company-holiday-calendar-solutions-hero.webp) Trusted by Industry Leaders Warner Bros. Disney Sony UC Berkeley Motorola Teck Resources US Treasury University of Pittsburgh NASA Stockholms Stad FedEx Zespri and over 8,000 businesses worldwide ## The ultimate holiday harmony 30% fewer scheduling slip-ups. Centralize all company holidays in one calendar. ## Streamline Your Corporate Holiday Management Ditch spreadsheets and simplify how you track company paid holidays. Virto Shared Calendar puts public holidays, company closures and time off in one calendar that everyone opens in a browser or in Microsoft Teams, including people outside your company. The screens show a company with offices in Chicago, London and Berlin on a demo calendar in our own tenant. ### Holiday tracking that moves with you [Virto Shared Calendar](https://www.virtosoftware.com/microsoft-teams/virto-teams-shared-calendar/) Build a company holiday calendar from public-holiday feeds, your own closure days and time off. Everyone opens it in a browser or in Microsoft Teams, on a desktop or a phone. ![Virto Shared Calendar, Quarter view of the Office holidays (demo) calendar for the fourth quarter of 2026: holidays from three iCal feeds, US in pale yellow, UK in pale green and German in pale blue, such as Day of German Unity on 3 October, Columbus Day on 12 October, Guy Fawkes Day on 5 November, Thanksgiving Day on 26 November, Boxing Day on 26 December and New Year's Eve, next to the company's own entries: Time off · Anna (Berlin) from 5 October, All-company offsite on 22 October, Time off · James (London) from 23 November, Time off · Maria (Chicago) from 14 December and Office closed · year-end shutdown from 24 December in red](https://www.virtosoftware.com/images/use-cases/company-holiday-calendar-solutions/quarter.webp) The fourth quarter for three offices: each country's public holidays from its own iCal feed, next to the company's closures and time off. ### Compliance that crosses borders [Virto Shared Calendar](https://www.virtosoftware.com/microsoft-teams/virto-teams-shared-calendar/) Add a holiday feed for each country you work in and color-code by holiday type, so standard paid holidays for every location sit next to your own closures. Partners and suppliers get a view-only link, with no Microsoft account needed. ![Virto Shared Calendar, Edit calendar, External calendars tab: three iCal sources, US holidays in pale yellow with dark brown text, UK holidays in pale green with dark green text and German holidays in pale blue with dark blue text, each with its calendar.google.com address and the Show switch turned on](https://www.virtosoftware.com/images/use-cases/company-holiday-calendar-solutions/holiday-feeds.webp) One iCal feed per country, each with its own colours and a Show switch. ### Holiday updates everyone can see [Virto Shared Calendar](https://www.virtosoftware.com/microsoft-teams/virto-teams-shared-calendar/) When snow days happen or the office has to close unexpectedly, add the closure once. Your team and every vendor who has the link see it the next time they open the calendar — giving project managers time to sidestep those “oops, the office is closed” moments. ![The view-only link opened in a phone browser, not signed in: Day view of Tuesday 19 January 2027 in the Office holidays (demo) calendar with the all-day entry Office closed · snow day (Chicago) in red, and its card: 01/19/2027, Chicago office closed today because of the snowstorm. Berlin and London are open as usual., with the Created and Modified dates and no Edit or Delete buttons](https://www.virtosoftware.com/images/use-cases/company-holiday-calendar-solutions/phone-closure.webp) The snow-day closure on a supplier's phone: the view link opens without signing in, and there is nothing to edit. ## Key benefits ### Simplified coordination across teams Centralize all company holidays, corporate holidays, and office closures in one shared calendar. A change shows up for every team and department the next time they open it, so everyone stays informed and aligned. ### Improved employee experience Provide employees with a clear view of company paid holidays to support personal planning. Empower them to balance work and life while fostering higher engagement and job satisfaction. ### Compliance made easy Add a holiday feed per region, so each office's statutory holidays and your internal holiday policy show next to the company's own closures. Which days local labor law requires stays HR's decision; the calendar makes it visible to everyone. ### Time savings for HR teams Maintain the holiday calendar once, and every employee sees it in Microsoft Teams or in a browser instead of another spreadsheet. Public holidays arrive from their iCal feed, so nobody retypes them each year, freeing up HR teams for more strategic work. ### Global team alignment Bring regional and global holidays, including corporate holidays, into one shared calendar. Teams in several countries see each other's days off and plan around them. ### In Teams, in a browser, on a phone Add Virto Shared Calendar to Microsoft Teams or open it as a web app. Employees find company holiday details where they already work, and people outside the company open the same calendar from a link. ## When Virto Shared Calendar fits — and when it does not | Real-life scenario | Best fit | Why it works | | --- | --- | --- | | Public holidays next to the company's own closures — A small company with one or two offices. | Virto Shared Calendar | Add the country's public-holiday feed in iCal format and your own closure days as events, tagged and color-coded, so everyone sees in one calendar when the office is shut. | | Closure dates for contractors and vendors — Freelancers and suppliers who are not in your Microsoft 365. | Virto Shared Calendar | Send a view-only link. Contractors and vendors open the holiday calendar in their browser with no Microsoft account and no login. | | An unexpected closure | Virto Shared Calendar | Add the snow day to the calendar, and everyone who opens it, in Teams, in a browser or on a phone, sees the change. The calendar sends no messages of its own; to make sure people know, tell them in Teams or by email as well. | | A partner company on another Microsoft 365 tenant | Virto Shared Calendar | Share the calendar with the other organization's tenant, and their team adds it to Microsoft Teams alongside their own apps. | | Leave requests with approval across many offices — Leave requests and closures are kept in SharePoint lists. | Virto Calendar App M365 | Virto Shared Calendar keeps its own events and reads iCal feeds, not SharePoint lists. When HR wants the lists overlaid and requests approved inside the calendar, that is Virto Calendar App. | | Holiday entitlement, accruals and pay | Your HR or payroll system | The calendar shows which days are holidays and who is off. Entitlements, accruals and holiday pay stay in the HR or payroll system that calculates them. | ## Related products Explore how our set of productivity tools can transform your task management - [Virto Calendar App M365](https://www.virtosoftware.com/microsoft-365/virto-calendar-overlay-app/): Consolidate events from SharePoint, Exchange, Google, and more into one calendar view for simplified planning. - [Virto Shared Calendar](https://www.virtosoftware.com/microsoft-teams/virto-teams-shared-calendar/): Virto Shared Calendar is a standalone web app and Microsoft Teams-integrated solution designed for simple event management with tagging, color-coding, and anonymous sharing. - [Virto Calendar App](https://www.virtosoftware.com/microsoft-teams/virto-calendar-app/): Maximize efficiency with this calendar app, featuring comprehensive scheduling and customizable views. ## Related use cases Discover our range of use cases to take your planning and coordination to another level ![Availability Calendar](https://www.virtosoftware.com/images/use-cases/availability-calendar.webp) ### Availability Calendar Virto Calendar App draws every team member's calendar in one Outlook view — busy time, vacations and shared meetings, under the permissions each source already has. ![Sprint Calendar](https://www.virtosoftware.com/images/use-cases/sprint-calendar.webp) ### Sprint Calendar Stay in sync and sprint with style: planning, stand-ups, reviews and retros in one shared sprint calendar, color-coded, in a browser or in Microsoft Teams, and shared by link with the whole team. ![Customer Support Schedule](https://www.virtosoftware.com/images/use-cases/customer-support-schedule.webp) ### Customer Support Schedule One shared rota for on-call shifts, PTO and night rotations, tagged by tier. Agents check it in Teams or on a phone, and part-timers or partners open it from a link, no Microsoft account needed.