--- title: "Reviews, Learning and Absence Load on One Year" description: "Overlay team-level absence load, learning and talent programmes, closures and country holidays in one Microsoft 365 year view, without exposing anyone's record." url: https://www.virtosoftware.com/use-cases/chro-workforce-capacity-calendar/ language: en-US last_modified: 2026-10-22T00:00:00+02:00 translations: de: https://www.virtosoftware.com/de/use-cases/chro-workforce-capacity-calendar/index.md --- # Reviews, Learning and Absence Load on One Year Overlay team-level absence load, learning and talent programmes, company closures and country holidays in one Microsoft 365 year view, so the CHRO plans reviews around thin coverage without opening anyone's record. Available at: SharePoint Microsoft Teams Microsoft Azure Illustrative August in a calendar: the performance review cycle overlaps the weeks of peak leave, and the overlap is marked. Trusted by Industry Leaders Warner Bros. Disney Sony UC Berkeley Motorola Teck Resources US Treasury University of Pittsburgh NASA Stockholms Stad FedEx Zespri and over 8,000 businesses worldwide ## A Privacy-Safe Workforce Year for the CHRO Overlay the aggregated absence load, learning and talent programmes, company closures and country holidays your teams already keep — as pressure on a team, never as anyone's record. Flat Year ### Twelve months of people cycles side by side #### Absence load, not individual records Leave shows up as pressure on a team — how many are away in a given week — so a people leader plans reviews and training around thin coverage without opening anyone's record. #### Talent events kept distinct Company closures, learning programmes and talent milestones carry their own categories, so a training week is not read as a holiday. #### Holidays by country from a feed Country holiday calendars come in as read-only feeds and sit in the same column as the programmes planned around them. ![Flat Year view, January to December 2026, days 1 to 19, of a CHRO workforce calendar: engineering, support, HR, marketing and finance absence load as team-level bars, year-end review windows in February and December, compliance training in March, mid-year performance check-ins in July, a summer company closure in August, graduate, engagement and promotion programmes from September to November, cyber training in November, US holidays and Easter, each coloured by its source, with the category list Company Closure, L&D and Talent open over November and December](https://www.virtosoftware.com/images/use-cases/chro-workforce-capacity-calendar/flat-year.webp) Flat Year — January to December, days 1 to 19: absence load in dark blue, learning and talent programmes in green, public holidays in red, one column per month; the open list shows the categories that keep closures, learning and talent apart. Week ### The week a talent review meets three teams on leave #### Load per team, as a bar Each team's absence shows as one all-day bar with a count — Engineering: 1 on leave — so the week's coverage is read without a name. #### The collision that Flat Year predicted The review that looked crowded on the year is confirmed in the week, while the meeting can still move. #### Holidays on the same rows A public holiday from the country feed sits directly under the review and the leave bars, so the one-day gap is not a surprise on the day. ![Week view, 24 to 30 May 2026, of a CHRO workforce calendar: a talent and succession review from Monday to Friday, engineering, HR and support each with one person on leave on the same five days, and Memorial Day on Monday, with the Memorial Day entry open showing its date and location](https://www.virtosoftware.com/images/use-cases/chro-workforce-capacity-calendar/week.webp) Week — 24–30 May: the talent and succession review runs Monday to Friday, starts on Memorial Day and has three teams down by one person all week. Month ### A month of mid-year check-ins over summer leave #### Month for the people team's planning Month is the scale for placing check-ins, onboarding weeks and training sessions into the weeks that still have cover. #### Aggregated at the source The absence list publishes counts per team, not who is away or why. The calendar reads that list as it is; the individual request stays in the HR system. #### The same permissions as the source Managers see the teams their Microsoft 365 permissions already allow; nobody gains access to a record through the calendar. ![Month view, 28 June to 8 August 2026, of a CHRO workforce calendar: mid-year performance check-ins as green all-day bars from 6 to 24 July, engineering, finance, HR and support absence load as dark blue bars in the same weeks and around them, and Independence Day on 3 and 4 July, with the Independence Day Holiday entry open showing its date and location](https://www.virtosoftware.com/images/use-cases/chro-workforce-capacity-calendar/month.webp) Month — 28 June to 8 August: three weeks of mid-year check-ins drawn over the weeks in which engineering, finance, HR and support each have someone away, after the Independence Day holiday. ## Key benefits ### People cycles on one year Performance, learning, hiring and closure cycles from their own calendars in one Microsoft 365 view, next to the absence load they compete with. ### Absence as team load Leave is drawn as a count per team per week, so coverage is read at a glance and nobody's absence becomes a data point on an executive screen. ### Talent, learning and closures kept distinct Each programme keeps its own category and colour, so a training week, a company closure and a public holiday are never read as the same thing. ### Holidays from a country feed Public holidays per country come in read-only from the feed that publishes them and sit in the same columns as the plan. ### No employee record exposed The absence list publishes aggregates; requests, reasons and balances stay in the HR system. The calendar cannot show what the source does not. ### Scales for the year and for the week Flat Year for the annual cycle, Month for placing check-ins and sessions, Week for the collision itself — same sources, same permissions. ## When Virto Calendar App fits — and when it does not | Real-life scenario | Best fit | Why it works | | --- | --- | --- | | Performance reviews planned into a low-coverage week — Absence sits in one system, the talent calendar in another, and holidays in a third. | Virto Calendar App M365 | Absence load, learning events and public holidays are drawn on the same year, so a collision between a talent milestone and peak leave is visible while the date can still move. Use the same app in Microsoft 365 or Microsoft Teams. | | Learning programmes, company closures and holidays in one year — L&D keeps its calendar, facilities keeps the closures, and the country holidays come from a feed. | Virto Calendar App M365 | All three are drawn on one year with their own categories, so a training week, a closure and a holiday are never read as the same thing. | | Leave requests, approvals and who exactly is away | An HR or absence management system | Virto Calendar App shows how many are away per team. Requests, approvals, balances and reasons stay in the HR or absence system that owns them. | ## Related products Explore how our set of productivity tools can transform your task management - [Virto Calendar App M365](https://www.virtosoftware.com/microsoft-365/virto-calendar-overlay-app/): Consolidate events from SharePoint, Exchange, Google, and more into one calendar view for simplified planning. - [Virto Calendar App](https://www.virtosoftware.com/microsoft-teams/virto-calendar-app/): The same workforce cycle and capacity calendar inside Microsoft Teams, where the people team already works. - [Virto Calendar On-Premises](https://www.virtosoftware.com/sharepoint/sp-calendar-web-part/): Overlay SharePoint absence lists and other calendar sources for the same year view in SharePoint On-Premises. ## Related use cases Discover our range of use cases to take your planning and coordination to another level ![Executive Annual Calendar](https://www.virtosoftware.com/images/use-cases/executive-annual-calendar.webp) ### Executive Annual Calendar Overlay approved strategic milestones, launches, board and QBR dates and annual targets by theme in one live annual calendar for the CEO and COO. ![Employee Vacation Tracker](https://www.virtosoftware.com/images/use-cases/vacation-tracker.webp) ### Employee Vacation Tracker Virto Calendar App shows approved leave next to the public holidays of every country your team works in — who is away, and which offices are closed. ![Company Holiday Calendar](https://www.virtosoftware.com/images/use-cases/company-holiday-calendar-solutions.webp) ### Company Holiday Calendar One company holiday calendar for a small team: public holidays from an iCal feed, office closures and time off, shared with employees, contractors and vendors by link. Opens in a browser or Teams.