Explore scenarios & use cases with VirtoSoftware
Ready-made setups for real work in Microsoft Teams, Microsoft 365 and SharePoint. Filter by task, industry, team or company size and see which Virto app fits and how it is set up.
Trusted by Industry Leaders
and over 8,000 businesses worldwide
Use cases
Accounting Firm Calendar in Your Own Tenant
Filing deadlines, engagements and who is out of the office in one calendar — with Virto Calendar App deployed inside the firm's own Azure and Microsoft 365 tenant.
Learn more about Accounting Firm Calendar in Your Own Tenant
Agile Project Management
Harness agile workflows with Virto Kanban to prioritize backlogs, manage sprints with precision, and track progress through customizable dashboards.
Learn more about Agile Project Management
Alumni Event Coordination Calendar
Boost alumni engagement with Virto Calendar App. Plan reunions, networking events and fundraisers in one staff calendar, with venues and every organizer's dates side by side.
Learn more about Alumni Event Coordination Calendar
Assignment Calendar
Get a clear view of your academic workload with Virto Calendar. Track assignment deadlines, plan study sessions, and balance coursework across subjects.
Learn more about Assignment Calendar
Assignment Tracker
Master coursework management with VirtoSoftware's assignment trackers: Virto Calendar App and Virto Kanban Board App. See due dates across courses, track each assignment's stage, and prioritize tasks.
Learn more about Assignment Tracker
Attendance Management Software
See who is in and who is away: Virto Calendar App puts shifts, leave and absences from every department on one Microsoft 365 calendar. Attendance itself is recorded in your HR or time system.
Learn more about Attendance Management Software
Availability Calendar
Virto Calendar App draws every team member's calendar in one Outlook view — busy time, vacations and shared meetings, under the permissions each source already has.
Learn more about Availability Calendar
Calendar for Interdepartmental Communication
Help your departments work better together with Virto Calendar for Microsoft 365. Coordinate meetings, share resources, and manage cross-department projects in one place.
Learn more about Calendar for Interdepartmental Communication
CAPA and Audit Findings in Microsoft 365
One audit finding from the audit plan to a closed record in Microsoft 365: a calendar, a form, a board, an evidence folder and reminders for ISO 9001, 20000-1, 27001 and CMMI, without a separate QMS.
Learn more about CAPA and Audit Findings in Microsoft 365
CFO Close, Reporting & Governance Calendar
Overlay finance registers, board and audit calendars and statutory feeds in one Microsoft 365 year view, so the CFO sees close windows, filing deadlines and board dates in sequence.
Learn more about CFO Close, Reporting & Governance Calendar
Change Digest for SharePoint Lists
Several people edit one SharePoint list; the project manager gets one email a day with every change in a table, and a separate email within minutes when a task is blocked.
Learn more about Change Digest for SharePoint Lists
CHRO Workforce Cycle & Capacity Calendar
Overlay team-level absence load, learning and talent programmes, closures and country holidays in one Microsoft 365 year view, so the CHRO plans reviews around thin coverage without opening anyone's record.
Learn more about CHRO Workforce Cycle & Capacity Calendar
CIO Change, Release & Freeze Calendar
Overlay change records, release milestones, freeze windows and vendor maintenance in one Microsoft 365 year view, so the CIO sees the collision before the change is approved.
Learn more about CIO Change, Release & Freeze Calendar
Class Scheduling
Say goodbye to scheduling conflicts, missed classes, and administrative headaches. With Virto Calendar, focus on what matters most: delivering quality education.
Learn more about Class Scheduling
Client Appointment Scheduling
Optimize your law practice's client interactions with a scheduling calendar tailored to legal professionals. Manage consultations efficiently, balance workloads, and improve client satisfaction.
Learn more about Client Appointment Scheduling
Clinic Scheduling Software
One clinic calendar for staff shifts, treatment rooms, clinic hours and closures, tagged by team. Staff check it on a phone or in Teams; patient appointments stay in your practice-management system.
Learn more about Clinic Scheduling Software
Club and Team Calendar for Schools and Sports
One shared calendar per club or team: a colour per sub-team, school holidays from an iCal feed, and a view-only link that parents and players open on a phone with no Microsoft account.
Learn more about Club and Team Calendar for Schools and Sports
Commercial Real Estate Calendar in Your Own Tenant
Lease dates, inspections, maintenance windows and site visits in one calendar — with Virto Calendar App deployed inside the company's own Azure and Microsoft 365 tenant.
Learn more about Commercial Real Estate Calendar in Your Own Tenant
Company Holiday Calendar
One company holiday calendar for a small team: public holidays from an iCal feed, office closures and time off, shared with employees, contractors and vendors by link. Opens in a browser or Teams.
Learn more about Company Holiday Calendar
Compliance & Regulatory Deadlines Calendar
Simplify compliance management with a Microsoft 365 calendar that centralizes deadline tracking, with email and Teams reminders from Virto Alerts & Reminder App.
Learn more about Compliance & Regulatory Deadlines Calendar
Compliance Management Software
See every audit and filing date in one calendar, move remediation tasks across Kanban boards, and email owners before compliance deadlines, all in Microsoft 365.
Learn more about Compliance Management Software
Construction Employee Scheduling Software
Built for the job site: one shared calendar for every crew, site and machine, tagged by trade. Foremen check it on a phone, and subcontractors open it from a link, no Microsoft account needed.
Learn more about Construction Employee Scheduling Software
Contract Request Form in SharePoint
A SharePoint list of contract requests with a Request tab for employees and a Legal review tab that only legal edits, with start and end dates, built with Virto Forms Designer App.
Learn more about Contract Request Form in SharePoint
Corporate Training Calendar
Overlay the training sessions list, room mailboxes and trainer calendars in one Microsoft 365 calendar, so L&D sees whether a session can happen at that time, in that room, with that trainer.
Learn more about Corporate Training Calendar
Court Date & Deadline Calendar
A court calendar for law firms in Microsoft 365: hearings, filing deadlines and attorneys' calendars in one view. Your docketing rules and your people set the dates; Virto Calendar App shows them.
Learn more about Court Date & Deadline Calendar
Cross-Departmental Event Coordination
Sales, Product, Marketing and regional groups keep their own Microsoft 365 Group calendars. Virto Calendar App draws them in one view — Week, Month, Year and Year Quarter — so shared dates and collisions are visible early.
Learn more about Cross-Departmental Event Coordination
Customer Support Schedule
One shared rota for on-call shifts, PTO and night rotations, tagged by tier. Agents check it in Teams or on a phone, and part-timers or partners open it from a link, no Microsoft account needed.
Learn more about Customer Support Schedule
Document Library Change Notifications
When a policy in a SharePoint library is approved, its readers get an email with a link; one folder can have its own rule, and a weekly table lists what changed.
Learn more about Document Library Change Notifications
Email Marketing Calendar Solutions
Plan your email campaigns in one shared calendar: send dates, content deadlines and launches, tagged by channel. Virto Shared Calendar opens in a browser or in Teams, and your agency opens it from a link.
Learn more about Email Marketing Calendar Solutions
Employee Onboarding Form in SharePoint
One SharePoint list item per new hire, filled in by HR, IT, facilities and the hiring manager, each in a form of its own built with Virto Forms Designer App.
Learn more about Employee Onboarding Form in SharePoint
Employee Vacation Tracker
Virto Calendar App shows approved leave next to the public holidays of every country your team works in — who is away, and which offices are closed.
Learn more about Employee Vacation Tracker
Enterprise Project Management Tools
Plan enterprise projects in Microsoft 365: milestones next to meetings in one calendar, tasks on Kanban boards, and email reminders before due dates in SharePoint lists.
Learn more about Enterprise Project Management Tools
Equipment Request Form in SharePoint
A SharePoint list of equipment requests with a short form for employees and a Handover tab that only IT edits, built with Virto Forms Designer App.
Learn more about Equipment Request Form in SharePoint
Event Calendar
Effortlessly plan and execute corporate meetings and events with our feature-rich calendar. Ensure real-time visibility for both internal and external users.
Learn more about Event Calendar
Event Reminders for a Team Calendar
The team gets an email two days before each event, a weekly table of what is coming up, and the old and the new date when an event moves — from the SharePoint list behind your calendar.
Learn more about Event Reminders for a Team Calendar
Executive Annual Calendar
Overlay approved strategic milestones, launches, board and QBR dates and annual targets by theme in one live annual calendar for the CEO and COO.
Learn more about Executive Annual Calendar
Expiration & Renewal Reminders
Each owner gets an email 90, 60 and 30 days before a contract, certificate or licence ends, and the team lead gets one weekly table — from the SharePoint list you already keep.
Learn more about Expiration & Renewal Reminders
Extracurricular Activities Calendar
Coordinate after-school programs with Virto Calendar. Manage the schedules and facilities of every extracurricular activity in one calendar.
Learn more about Extracurricular Activities Calendar
Group Meeting Scheduler
Every group meeting in one shared calendar: stand-ups, all-hands and client sessions, tagged by team and room. Virto Shared Calendar opens in a browser or in Teams, and a link shares it, no Microsoft account needed.
Learn more about Group Meeting Scheduler
Incident Report Form in SharePoint
A SharePoint list of safety incidents with an Incident tab anyone can file, photos attached, and an Investigation tab that only the safety team edits, built with Virto Forms Designer App.
Learn more about Incident Report Form in SharePoint
Inspections and Maintenance in Microsoft 365
Inspection dates, maintenance windows, results, work orders and reports in Microsoft 365: one calendar, a form, a board, a bulk upload and a reminder 30 days before each inspection is due.
Learn more about Inspections and Maintenance in Microsoft 365
IT Change & Release Calendar
Overlay change, release and maintenance lists from every business unit in one Microsoft 365 calendar, so IT sees colliding windows before they open.
Learn more about IT Change & Release Calendar
IT Change Request Form in SharePoint
A SharePoint list of change requests with tabs for the change, its impact and risk, and the CAB decision, which only the change advisory board edits, built with Virto Forms Designer App.
Learn more about IT Change Request Form in SharePoint
IT Help Desk Ticket Form in SharePoint
A SharePoint list of IT tickets with a short form for employees and a Triage tab that only the service desk edits, built with Virto Forms Designer App.
Learn more about IT Help Desk Ticket Form in SharePoint
Marketing Calendar Solution
Virto Calendar App draws the Planner campaign plan and the campaign group calendar on one timeline: the work, next to the date it was promised for.
Learn more about Marketing Calendar Solution
Master Schedule
The right master schedule makes it easier to manage moving parts. From cross-functional teams to external partners, everyone stays in the loop—and nothing slips through the cracks.
Learn more about Master Schedule
Microsoft 365 Calendar Setups
Explore 16 Microsoft 365 calendar source setups that combine Exchange, SharePoint, Planner, Microsoft 365 Groups, Public Folders, and ICS feeds for real business decisions.
Learn more about Microsoft 365 Calendar Setups
Multiple File Management
Built for high-compliance organizations: Virto Multiple File Operations uploads, moves, copies, deletes and re-tags SharePoint files in bulk, under the permissions you already set—without scripting or IT help.
Learn more about Multiple File Management
Notifications Automation for Government
For government, legal and finance teams: Virto Alerts & Reminder App sends email and Teams reminders before the deadlines kept in your SharePoint lists and alerts owners when items change.
Learn more about Notifications Automation for Government
On-Call Schedule in Microsoft 365
An on-call rota in a SharePoint list next to approved and pending leave in one Microsoft 365 calendar, with a reminder before every shift and a weekly post in the team channel.
Learn more about On-Call Schedule in Microsoft 365
Online Class Scheduling
Simplify course management for educators and students. See every class session, office hour and term date in one Microsoft 365 calendar, and create a Teams meeting for an online session from its event.
Learn more about Online Class Scheduling
Parent Teacher Meeting
Improve parent-teacher conference scheduling with Virto Calendar. See teachers' availability, rooms and school events together, and manage multiple meetings effectively.
Learn more about Parent Teacher Meeting
Password Self-Service on SharePoint Server
Employees reset a forgotten password and update their own Active Directory details from a SharePoint Server page, and HR creates new accounts from a form, without a helpdesk ticket.
Learn more about Password Self-Service on SharePoint Server
Payment Calendar
One shared payment calendar for a small finance team: due dates, recurring payments and bank holidays, color-coded by vendor or type, in a browser or in Teams. The payments run in your accounting system.
Learn more about Payment Calendar
Payroll Calendar
One shared payroll calendar for HR and finance: pay dates, timesheet cutoffs and filing deadlines, tagged and color-coded, in a browser or in Teams. Payroll itself runs in your payroll system.
Learn more about Payroll Calendar
Project Management
Leverage Virto's advanced tools to masterfully manage projects—breaking down complexities, optimizing timelines, and empowering agile methodology.
Learn more about Project Management
Public Meeting Calendar
Simplify scheduling and enhance transparency with Virto Calendar App: public meetings, hearings and hall bookings in one Microsoft 365 calendar for government organizations, municipalities and public sector teams.
Learn more about Public Meeting Calendar
Purchase Request Form in SharePoint
A SharePoint list of purchase requests with a Request tab for employees and an Order tab that only finance edits, built with Virto Forms Designer App.
Learn more about Purchase Request Form in SharePoint
Remote Team Collaboration
Enhance remote team productivity with Virto Calendar. Coordinate across time zones, schedule virtual meetings, and manage shared projects effectively.
Learn more about Remote Team Collaboration
Risk Management Solutions
Put risk review and mitigation dates on one calendar, move mitigation actions across a Kanban board, and email risk owners before each review, all in Microsoft 365.
Learn more about Risk Management Solutions
Rooms & Equipment Calendar
Combine rooms, offices, vehicles and equipment in one Microsoft 365 calendar, with the maintenance jobs and blackout periods that make them unavailable.
Learn more about Rooms & Equipment Calendar
School District Calendar in Microsoft 365
Every school's events and the district office's closures and board meetings in one Microsoft 365 calendar, a colour per school, with a Friday email listing next week's district dates.
Learn more about School District Calendar in Microsoft 365
School Event Calendar
Unify school events with Virto Calendar. Coordinate assemblies, sports matches, and extracurricular activities for better communication and participation.
Learn more about School Event Calendar
Secure Productivity for IGOs
Transform your secure project management, enhance mission coordination, and get your security and compliance features running like clockwork with VirtoSoftware's NATO-tested secure productivity solutions.
Learn more about Secure Productivity for IGOs
Shift Scheduling Software
VirtoSoftware’s shift scheduling software simplifies staff scheduling and shift planning for government agencies. See every department's shifts, leave and holidays in one Microsoft 365 calendar.
Learn more about Shift Scheduling Software
Sprint Calendar
Stay in sync and sprint with style: planning, stand-ups, reviews and retros in one shared sprint calendar, color-coded, in a browser or in Microsoft Teams, and shared by link with the whole team.
Learn more about Sprint Calendar
Task Due Date & Overdue Reminders
Each assignee gets an email three days before a task is due, and the manager gets one table of everything overdue and still open every morning — from a SharePoint task list.
Learn more about Task Due Date & Overdue Reminders
Team and Project Calendar
Maximize project visibility and coordination across teams with Virto Calendar, streamlining workflow and simplifying stakeholder communication.
Learn more about Team and Project Calendar
Training and Certification Tracking in Microsoft 365
Training requests, course dates and certificate expiry in Microsoft 365: a request form, a board, one calendar, a bulk upload for the scans and reminders 60 and 30 days before a certificate runs out.
Learn more about Training and Certification Tracking in Microsoft 365
Travel Request Form in SharePoint
A SharePoint list of travel requests with tabs for the trip, the flights and hotel the travel desk books, and the approval, built with Virto Forms Designer App.
Learn more about Travel Request Form in SharePoint
Yoga Studio Scheduling
One shared studio calendar for classes, workshops and instructor shifts. Virto Shared Calendar opens in a browser or in Microsoft Teams, and a link shares it with anyone, no Microsoft account needed.
Learn more about Yoga Studio Scheduling