Portfolio Project Manager App for Office 365

Control workload of resources: workers or technical resources involved into a business process. Identify overbooking of resources or appeared days off which create gaps in planned workload. Automatically calculate how many working hours need to be added or removed to complete each project.

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Overview

Virto Office 365 Portfolio Project Manager App is created for an effective SharePoint resource management. PPM is a highly customizable project management & planning solution that helps create projects, set roles and resources for each of them, display the whole structure of existing projects, and manage working hours within organization. Virto Office 365 Portfolio Project Management App is a part of Virto ONE Cloud.

1
Manage your projects, set roles and resources

PPM helps managers to easily assign resources in projects based on their availability, skillset and existing workload. This project management solution helps identify issues like overbooking of resources or appeared days off which create gaps in planned workload.

You can manage project, resources, roles, FTE, and project dates in 3 views: list view, Gannt chart, and Roles chart.

2
Choose the resources for project roles

Role is a requirements description intended to fulfill a certain work process in a project. Each role involves skills. You define roles with required skills and then add matching resources. Resources can be assigned to project roles according to their skills and existing workload. For example, John Doe is a resource with role Developer and skill JavaScript.

Choose the most suitable resources for project roles according to required and existing skills.

3
Set detailed information about your resources

Add resources (workers or technical resources) to your project and define their skillsets, location, FTE, and calendars with personal days off, holidays, sick days, etc.

Assign your resources to roles in the most effective way with skillset matching rate indication. Identify and resolve overbooking issues in a simple and visual UI.

4
Track the workload of your resources

Manage the workload for roles in a chart with color-coded elements

● Light green – the employees assigned to the role have some free time, they’re available for more workload;
● Dark green – shows amount of assigned workload;
● Grey – the employees assigned to the role have some days off in this period (holidays, sick days, etc.).
● Red – some of your employees are overloaded so you need to remove the overloaded employee from the project or reduce FTE.

Manage your project portfolio and resources workload with intuitive Gantt Chart + Workload interface

Virto Project Portfolio Manager (PPM) for Office 365 allows users to control workload of resources – workers or technical resources involved into a business process. It is a highly customizable project management & planning solution. Here users are able to create projects, set roles and resources for each of them – and see the whole structure of existing projects and manage working hours within organization. Users can also track and control dates and a workload in a Gantt Chart.

PPM helps managers to easily assign resources in projects based on their availability, skillset and existing workload. The tool helps to identify problems like overbooking of resources or appeared days off which create gaps in planned workload. Automatically calculated statuses give simple instructions: how many resources’ working hours need to be added or removed to complete each project.

Features
Features
Manage the working hoursManage the working hours of resources and their involvement in projects with ease
Unlimited number of projectsSet unlimited number of projects and roles
View completion status in real timeSet required hours for each role and view completion status in real time while adding resources
Assign your resources to rolesAssign your resources to roles in the most effective way with skillset match rate indication
Control FTE for eachControl FTE for each resource in each project
Identify and resolve overbookingIdentify and resolve overbooking issues in simple and visual UI
Choose CalendarsChoose Calendars according to countries with government holidays
Manage individual CalendarManage individual Calendar for any employee with personal days off, holidays, sick days, etc.
View and manage your projectsView and manage your projects, roles and resources in Gantt Chart
Set Project ConstraintChoose FTE, date, or work to recalculate the resources according to the selected parameter.
Currency ListAdd currencies with the required rate to the list of default currencies for your projects.
Date FormatSpecify the way you need data to appear. Use one of the offered codes to change the format.
Resources
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Educational and non-profit discounts

We are glad to offer a set of special discounts for schools, colleges, universities, hospitals and charity organizations. Please contact our sales department for more information.


Feedback
March 16, 2022
I've tried many project management tools in office 365, and this one I liked the most. It's powerful and feature-rich, and it suits my needs in managing multiple projects in a single place while using different currencies for tracking expenses. It also allows me to control the availability of my roles and resources across complex projects with overload calculation and features to resolve overbooking with a very intuitive and clear interface. Thank you very much, Virto, for such a great application!
December 21, 2021
Thanks to this application, we managed to optimize the work of our distributed team and do more projects without overbooking resources or making mistakes while planning workload (mainly connected with days off). It also has great customization features. Like :)
March 22, 2021
This microsoft 365 project management tool is handy for controlling multiple projects in a single view. It allows assigning resources to tasks according to their current availability, skillset, and workload. It's great that I can set the appropriate date format and even add currency.
September 2, 2020
I like how simply this tool allows adding, controlling, and managing all of my resources across multiple projects in the chart view! It helped me plan activities for the current fiscal year, and I ultimately succeeded! As for me, that is the best office 365 app for project management. My rate is 10/10.