--- title: "Microsoft Teams Shared Calendar for Collaborative Scheduling" description: "Easily create and share a team calendar in Microsoft Teams or web. No logins needed. Virto Shared Calendar simplifies scheduling with real-time collaboration." url: https://www.virtosoftware.com/microsoft-teams/virto-teams-shared-calendar/ language: en-US last_modified: 2026-10-22T00:00:00+02:00 translations: de: https://www.virtosoftware.com/de/microsoft-teams/virto-teams-shared-calendar/index.md --- Recently updated # Microsoft Teams Shared Calendar for Collaborative Scheduling One shared calendar for projects, shifts and client schedules — inside Microsoft Teams or in a browser, made for small and mid-size teams. Free for up to 15 entries per calendar · $19 per creator & editor per year · Unlimited: $99/year [Read the documentation](https://docs.virtosoftware.com/docs/virto-shared-calendar/) (5/5) [4.6 (117 ratings)](https://marketplace.microsoft.com/en-us/product/office/WA200008672?tab=Reviews) ## Key features: ### One calendar in Teams, Outlook and the browser The same team calendar as a Teams tab, an Outlook app or a web app, synced in real time on desktop and mobile. ### Share with clients by link View-only or edit links work for people without a Microsoft account or login. ### Who is busy, at a glance Tags and colors on events show everyone what is coming next and who is busy. Trusted by Industry Leaders Warner Bros. Disney Sony UC Berkeley Motorola Teck Resources US Treasury University of Pittsburgh NASA Stockholms Stad FedEx Zespri and over 8,000 businesses worldwide ## What is a Shared Calendar in Microsoft Teams? A shared calendar in Microsoft Teams keeps everyone on the same page by centralizing meetings, deadlines, and to-dos under one view. The Virto Shared Calendar improves this experience with easy setup and intuitive sharing — perfect for growing teams, small businesses, and everyday Teams users who need clarity without heavy admin tools. ![What is a Shared Calendar in Microsoft Teams?](https://www.virtosoftware.com/images/products/m365/shared-cal-yellow.png) ## Core Use Cases ![Why Enterprises Choose](https://www.virtosoftware.com/images/products/m365/shared-cal-use-cases.webp) ### Team Scheduling Plan meetings, projects, and tasks together in one shared calendar. Everyone can see what's coming next and stay on the same page. ### Shared Visibility Quickly check who's available and what's happening across your team — no need to switch apps or search through chats. ### Easy Access and Ownership Control Decide who can create, view or edit the calendar. Keep things organized and avoid double bookings with clear permissions. ## Comparison: Virto Shared Calendar vs Native Teams Options | Feature | Native Teams Shared Calendar | Virto Shared Calendar | | --- | --- | --- | | Shared workspace | No. Basic (limited channels) | Yes. Unified for channels, departments, groups | | Access controls | No. Minimal | Yes. Roles and permissions | | Data sources | No. Outlook only | Yes. Any web calendar in iCal format | | Enterprise scalability | No. Limited | Yes. Designed for small and mid-sized companies | | Automation & integration | No. Basic | Yes. Basic | Virto Shared Calendar turns the basic Teams Calendar into a scalable scheduling solution. ## How to Use the Teams Shared Calendar 1 ### Easy Setup Install Virto Shared Calendar as a Microsoft Teams shared calendar app or access it via the web for flexible use. 2 ### Quick Event Management Create and tag events with colors instantly in your shared team calendar for clear organization. 3 ### Seamless Sharing Grant access to your Teams shared calendar via anonymous links—no login required for viewers. ![How to Use the Teams Shared Calendar](https://www.virtosoftware.com/images/products/m365/shared-cal-how-to.webp) ## Resources & Guides - [Microsoft Teams Shared Calendar Guide](https://www.virtosoftware.com/events/microsoft-teams-shared-calendar-guide/): Discover everything you need to know about creating, managing, and sharing calendars in Microsoft Teams. - [How to View Someone's Calendar in Teams](https://www.virtosoftware.com/events/how-to-view-someone-calendar-in-teams/): Find out how to check your colleague's availability, view team members' calendars, and manage transparency across departments. ## Why Virto Is the Best Shared Calendar in Microsoft Teams No Overlays ### No Overlays, No Clutter Focus on what matters with this teams shared calendar app: event creation, tagging, and sharing—without complex overlays or clutter. Universal Access ### Universal Access Use Virto as a Microsoft Teams shared calendar natively in app or as a standalone web app—accessible anywhere without license limits. Zero-Login ### Zero-Login Collaboration Easily share your calendar in Teams via link, allowing external users like clients and vendors to view it without logging in. ## Use cases Explore the versatility of Microsoft Teams Shared Calendar through these real-world scenarios: ### [Availability Calendar](https://www.virtosoftware.com/use-cases/availability-calendar/) Virto Calendar App draws every team member's calendar in one Outlook view — busy time, vacations and shared meetings, under the permissions each source already has. ### [Customer Support Schedule](https://www.virtosoftware.com/use-cases/customer-support-schedule/) One shared rota for on-call shifts, PTO and night rotations, tagged by tier. Agents check it in Teams or on a phone, and part-timers or partners open it from a link, no Microsoft account needed. ### [Sprint Calendar](https://www.virtosoftware.com/use-cases/sprint-calendar/) Stay in sync and sprint with style: planning, stand-ups, reviews and retros in one shared sprint calendar, color-coded, in a browser or in Microsoft Teams, and shared by link with the whole team. [View All Use Cases →](https://www.virtosoftware.com/use-cases/) ## Sized to fit your business Choose the perfect plan to match your business needs. FREE VERSION ### Free forever up to 15 entries per calendar RECOMMENDED ### Unlimited $99/year $399/year LIMITED TIME DISCOUNT unlimited entries and users REGULAR PRICE ### $19 user/year for each creator & editor, unlimited entries From 6 creators & editors, Unlimited costs less: 6 × $19 = $114 a year, Unlimited is $99. ## Good to know - ### Add it in Teams Anyone in your organization can add the app from the Teams app store. An admin is needed only if your IT restricts third-party apps. [Documentation →](https://docs.virtosoftware.com/docs/virto-shared-calendar/) - ### Your data Shared calendars are stored on VirtoSoftware's Azure. [Trust & Security Center →](https://docs.virtosoftware.com/trust-and-security-center/) - ### Discounts and quotes 15% off for education, healthcare and charities; custom quotes for larger organisations. [Talk to sales →](https://www.virtosoftware.com/contact-sales/) The pricing outlined herein is valid only as to new purchases occurring on or after June 1, 2024. VirtoSoftware reserves the right to adjust its packaging and pricing at any time. ## Related products Explore how our set of productivity tools can transform your task management - [Virto Calendar](https://www.virtosoftware.com/microsoft-365/virto-calendar-overlay-app/): Consolidate events from SharePoint, Exchange, Google, and more into one calendar view for simplified planning. - [Virto Kanban Board](https://www.virtosoftware.com/microsoft-teams/virto-kanban-board-app/): Boost team productivity with Virto Kanban for Teams: a seamless, efficient task & project management tool. - [Virto Notifications & Reminders](https://www.virtosoftware.com/microsoft-teams/virto-notifications-reminders-app/): Elevate Microsoft Teams with an app for direct notifications and reminders, ensuring team alignment. ## Your Questions, Answered **What is the difference between the free and paid versions of Virto Shared Calendar for Microsoft Teams?** The free version allows users to create and edit calendars with up to 15 entries per calendar. There are no time restrictions or trial limits. If you need more than 15 entries, a paid license is required for each user performing those actions. **Who are "owners" and "editors" in Virto Shared Calendar?** Owners and editors are users who create new calendars or add/edit events. Viewers only need to see calendars in read-only mode and do not need a license. **Can I create a shared calendar in Teams?** Yes! Simply install the app and start adding events directly in Teams. You can color-code and tag events, assign permissions, and share the calendar instantly with your team. **Virto Shared Calendar or Virto Calendar App: which one do I need?** It depends on where the dates come from. Choose Virto Shared Calendar when your team types the entries in itself and shares the calendar with people outside the company: the team's time off, an on-call schedule, project dates for a client. Choose Virto Calendar App when the dates already live in Outlook, SharePoint lists or Planner and should appear in one calendar by themselves, for example absences collected from everyone's Outlook calendar or vacation requests approved in a SharePoint list. Virto Shared Calendar stores its entries on Microsoft Azure, managed by VirtoSoftware; with Virto Calendar App the data stays in your Microsoft 365 tenant. **Is there a ready setup for a vacation calendar or an on-call schedule?** Yes. The Virto Shared Calendar documentation on docs.virtosoftware.com has a Templates section with four setups described step by step: a vacation and absence calendar, an on-call schedule, a project deadlines calendar and a company calendar. Each one lists the categories, the permission settings and the public holiday calendar to add. **Can I share a calendar between Microsoft tenants?** Yes! Create a calendar, enable sharing in Calendar Settings > Sharing Tab, copy the link, add the app to Teams, and paste the shared calendar link. **What's the difference from Outlook group calendars?** Outlook calendars are business classics — but Virto boosts your Teams shared calendar experience by adding real-time sync, anonymous access, and visual tags, all within Teams. **Can everyone see my Teams calendar?** Inside your organization, yes by default. A new calendar is visible to everyone in your Microsoft 365 organization who uses the app, and in the Default permission mode everyone can edit it. You can switch the calendar to Restricted to choose who edits it, or mark it private. People outside your organization see it only through a view-only or editable link that you share. **Do external users need Microsoft accounts?** No. External users do not need Microsoft accounts. Using Virto's anonymous sharing feature, you can send them a link with view-only or editable access without logging in. **What are the limitations of a shared calendar in Teams?** Built-in calendars don't allow anonymous sharing or real-time sync across web and Teams. Virto Shared Calendar solves that. **Can I control who edits my calendar?** Yes, choose between view-only and edit access for each calendar link. **Is Virto compatible with mobile devices?** Yes! Virto's Microsoft Teams shared calendar is fully responsive and works seamlessly across desktop, tablet, and mobile devices.