--- title: "Virto Alerts & Reminder App for SharePoint Online & Microsoft 365" description: "Enhance SharePoint notifications with Virto Alerts & Reminders App for SharePoint Online & Microsoft 365. Customize alerts and keep teams informed. Try it now!" url: https://www.virtosoftware.com/microsoft-365/virto-alerts-and-reminders-app/ language: en-US last_modified: 2026-10-02T00:00:00+02:00 translations: de: https://www.virtosoftware.com/de/microsoft-365/virto-alerts-and-reminders-app/index.md --- Recently updated # Virto Alerts & Reminder App for SharePoint Online & Microsoft 365 Automate and customize updates for unparalleled team engagement and efficiency. (5/5) [5 (19 ratings)](https://appsource.microsoft.com/en-us/product/office/WA200008659?tab=Reviews) ## Key features: ### Emails the moment a list item changes An email as soon as an item in a SharePoint list or library changes, on every change or only on the ones your filter selects. ### Reminders before deadlines Date-based reminders announce a deadline or event a set time before it happens, or send a weekly summary every Friday. ### Messages that say what changed HTML templates with your logo, tables and links. Tags insert the item title and a link to the list into every message. Trusted by Industry Leaders Warner Bros. Disney Sony UC Berkeley Motorola Teck Resources US Treasury University of Pittsburgh NASA Stockholms Stad FedEx Zespri and over 8,000 businesses worldwide ## SharePoint Alerts are retired — bring notifications back with Virto Alerts. Want the quick, practical plan? Read our article for the timeline, risks, side-by-side alternatives, and why Virto Alerts is the fastest, most reliable way to keep SharePoint notifications working at scale. ## How it works 1 ### Dynamic Alert Conditions Set alerts on changes in a SharePoint list or library, sent immediately or as a summary on a schedule you choose. 2 ### Targeted Notifications Configure alerts to reach specific users or groups according to your organizational timetable. 3 ### Engaging Content in Alerts Use customizable templates for detailed and visually appealing notifications, enhancing the readability for recurring events or announcements. ![Virto Alerts & Reminder App](https://www.virtosoftware.com/images/products/m365/alerts_notifications_for_sharepoint_online_settings.png) ## Instant Alerts: Real-Time Notifications for Critical Updates ### Critical Data Modification Alert **Scenario:** A SharePoint list item (e.g., a client contract) is edited, triggering an email alert to the legal team and a Teams channel post with a link to the modified item. **Purpose:** Ensure accountability and prompt review of critical changes. ### New Item Added Alert **Scenario:** A new task is added to a project tracker list, sending an email to the project manager and notifying the team via Teams. **Purpose:** Keep stakeholders informed of new assignments or updates. ### Approval Workflow Alert **Scenario:** A pending approval request in a SharePoint list is updated (e.g., status changed to "Rejected"), triggering an email to the requester and a Teams alert to the approver. **Purpose:** Speed up decision-making and task resolution. ### Compliance Violation Alert **Scenario:** A restricted file type is uploaded to a SharePoint list, triggering an email to IT and a Teams message to the compliance officer with a "Delete" action link. **Purpose:** Automate policy enforcement and risk mitigation. ### Escalation Alert for Unacknowledged Changes **Scenario:** A high-priority list item (e.g., incident report) remains unmodified for 24 hours, escalating alerts via email and Teams to senior staff. **Purpose:** Prevent delays in resolving urgent issues. ![Instant Alerts](https://www.virtosoftware.com/images/products/m365/alerts-new-section.png) ## Timely Reminders: Automated Prompts for Events and Deadlines ### Deadline Reminder **Scenario:** A "Due Date" field in a SharePoint task list approaches within 2 days, triggering an email and Teams reminder to the assignee with a link to the task. **Purpose:** Ensure timely task completion and project adherence. ### Meeting Reminder **Scenario:** A calendar event stored in a SharePoint list (e.g., "Quarterly Review") is 1 hour away, sending a reminder email and Teams notification with the agenda. **Purpose:** Reduce no-shows and keep meetings productive. ### Vacation/Holiday Coverage Reminder **Scenario:** An employee's "Out of Office" date in a SharePoint HR list is 3 days away, triggering reminders via email and Teams to the employee and their backup. **Purpose:** Ensure smooth handovers and uninterrupted workflows. ### Contract Renewal Reminder **Scenario:** A "Contract Expiry Date" in a vendor list is 30 days away, sending an email to procurement and a Teams alert to the legal team. **Purpose:** Avoid lapses in vendor agreements or services. ### Training Session Reminder **Scenario:** A "Training Date" in a SharePoint learning list is 1 day away, notifying attendees via email and Teams with a link to pre-read materials. **Purpose:** Maximize preparedness and participation. ![Timely Reminders](https://www.virtosoftware.com/images/products/m365/alerts-dark-blue.png) ## Use cases Explore the versatility of Virto Alerts & Reminder App through these real-world scenarios: ### [Expiration & Renewal Reminders](https://www.virtosoftware.com/use-cases/expiration-renewal-reminders/) Each owner gets an email 90, 60 and 30 days before a contract, certificate or licence ends, and the team lead gets one weekly table — from the SharePoint list you already keep. ### [Notifications Automation for Government](https://www.virtosoftware.com/use-cases/notifications-automation/) For government, legal and finance teams: Virto Alerts & Reminder App sends email and Teams reminders before the deadlines kept in your SharePoint lists and alerts owners when items change. ### [Compliance Management Software](https://www.virtosoftware.com/use-cases/enterprise-compliance-management/) See every audit and filing date in one calendar, move remediation tasks across Kanban boards, and email owners before compliance deadlines, all in Microsoft 365. [View All Use Cases →](https://www.virtosoftware.com/use-cases/) Martha N., Film making trainer (5/5) Alerts and reminders for well organized timetables. Its an amazing application that i would recommend people to use especially when your busy and have a lot to deal/accomplish. And also helps to manage time and remind what to do at a specific time. Mark Will (5/5) Beautiful notifications system. Alerts helps my team customize notifications according to each one's preferences so everyone gets notified of what matters the most to him/her. Brandon Baxley (5/5) As far as I can tell this product appears to address every conceivable alert notification need. I encountered a minor issue during installation and their support team replied with a detailed response within minutes. Can't find fault with the product or the service. ## Sized to fit your business Choose the perfect plan to match your business needs. ### Basic $ 1,170 per year --- - Up to 30 alerts - Enterprise-grade security - Help & learning content - Web ticketing support - Up to 72 hours response time RECOMMENDED ### Pro $ 2,990 per year --- - Up to 100 alerts - Enterprise-grade security - Help & learning content - Web ticketing support - Up to 48 hours of response time ### Enterprise Enterprise For large organizations needing advanced features and enterprise-grade security and controls. --- - Up to 250 alerts - All Pro plan features - Top-notch security - Unlimited priority support - Live setup training - Customer success manager - Consulting sessions ## Good to know - ### Install from Microsoft Marketplace A SharePoint or Global Administrator adds the app and approves its permissions once. [Documentation →](https://docs.virtosoftware.com/docs/alerts-and-reminders-by-virto/) - ### One license for all platforms Get SharePoint, Microsoft Teams and Azure license at once without any additional purchase. - ### Deploy in your own Azure Run the app in the Azure subscription linked to your Microsoft 365, under your control. [How it works →](https://www.virtosoftware.com/deploy-virto-apps-in-m365/) - ### Your data Your content stays in your Microsoft 365 tenant: the app processes it without storing it. [Trust & Security Center →](https://docs.virtosoftware.com/trust-and-security-center/) - ### Discounts and quotes 15% off for education, healthcare and charities; custom quotes for larger organisations. [Talk to sales →](https://www.virtosoftware.com/contact-sales/) The pricing outlined herein is valid only as to new purchases occurring on or after June 1, 2024. VirtoSoftware reserves the right to adjust its packaging and pricing at any time. ## Related products Explore how our set of productivity tools can transform your task management - [Virto Shared Calendar](https://www.virtosoftware.com/microsoft-teams/virto-teams-shared-calendar/): Virto Shared Calendar is a standalone web app and Microsoft Teams-integrated solution designed for simple event management with tagging, color-coding, and anonymous sharing. - [Virto Calendar](https://www.virtosoftware.com/microsoft-365/virto-calendar-overlay-app/): Consolidate events from SharePoint, Exchange, Google, and more into one calendar view for simplified planning. - [Virto Kanban Board](https://www.virtosoftware.com/microsoft-365/virto-kanban-board-app/): This tool transforms team collaboration through visual task management for consistent stage-by-stage progress.