SharePoint Incoming E-mail Feature

Creating POP3 E-mail Box

Before creating e-mail box, adjust domain from which e-mail messages will be taken.

Virto Incoming E-mail feature works does not support SMTP servers. Therefore, to collect messages from an e-mail server, you have to create at list one E-mail box (POP3 Box) or IMAP Email box (please see the next section to learn how to create IMAP E-mail box).

Go to “Site Actions – Site Settings – Modify All Site Settings”.

Now roll down and find “Virto Incoming Email Settings” in “Site Administration” block and click it.

Use “Click here to add a new E-mail Box”.

Now fill out the fields on the “Creating POP3 Box” page.

  1. Enter name for POP3 mail box. Check the box “Is Active” to make this E-mail box working.

  2. Select “IMAP” connection type.

  3. Enter server name, port, define type of secure connection, enter user name and password.

  4. Define the frequency of e-mail checking (every 30 minutes, for instance).

  5. Click “Check Settings” to validate the data you’ve entered.

  6. Select a place to store e-mail messages – a list (select required list in the dropdown) or local disc (type the path to a folder on your local disc).

  7. Choose where attachments will be saved:

    1. Do not save attachments

    2. Save all attachments in root folder

    3. Save all attachments in folder grouped by email subject

    4. Save all attachments in folder grouped by email sender

    5. Save all attachments in folder grouped by email file name

  8. Click “Save” to save new e-mail box.

Note: you can create any amount of POP3 Boxes. But pay attention to the fact that only one list (or folder) can be selected for each of POP3 Boxes.

*Note: Five fields will be created in the list automatically: EmailTo, EmailCc, EmailFrom, *EmailSubject, EmailHtmlBody.

New POP3 Box will appear in the list of available e-mail boxes.

If this e-mail box is active, e-mail messages sent to pointed e-mail address will be automatically processed and sent to defined list or folder. See the next section.