SharePoint Alerts App for Office 365

Message Template Settings

Switch to Message View tab.

There you can see default alert tags in message body, which you can change as well as any other information in a message.

You can add your own tags by clicking on tag icon

Click “+” next to Header or Footer to open and customize Header and Footer sections.

This tab allows you to define a message template.

The result of template adjustment may look as the following picture:

Alert recipients receive email messages as follows:

Attachments to List Items

In case you want to send alert about list items that contain any attachments, you can include links, pictures, or tables into the alert e-mail.

As an example, e-mail alert with attachments may look this way.

You can create tables in your alert and define the value of table border and columns width.

Choose the count of columns and rows in your table.

Then define values for columns width and border in pixels.

Now you have a table in your alert. You can add or delete columns and rows with additional buttons.

Note: if your alert has an item from lookup, the item will contain link to view form of this item. For example, if your alert has a “client” lookup field, you will receive in alert this field with link to client`s card view form from lookup.

Saved Message Templates

You can define Header, Body and Footer for the alert and save it as a Template. Just type text for your alert template in the special field and click Save. Then type new template name.

Now you can use saved template for any new alert.

Field values change tracking

You can define in email body form, which field values will be sent in the created alert.

Click on the “Add field value” button in email body and choose required values for tracking in the created alert.

In the following example, we will track “Task name” field changes.

Choose “Old” or “New” value type for tracking and select a list field for created alert.

Add some text, and the email body will looks like follows:

You can show the “New” task name value field in this alert by choosing “New” value of this field.