Virto Alerts & Reminder Appfor SharePoint Online & Microsoft 365

Automate and customize updates for unparalleled team engagement and efficiency.

★★★★★

Key features:

Emails the moment a list item changes

An email as soon as an item in a SharePoint list or library changes, on every change or only on the ones your filter selects.

Reminders before deadlines

Date-based reminders announce a deadline or event a set time before it happens, or send a weekly summary every Friday.

Messages that say what changed

HTML templates with your logo, tables and links. Tags insert the item title and a link to the list into every message.

Trusted by Industry Leaders

and over 8,000 businesses worldwide

SharePoint Alerts are retired — bring notifications back with Virto Alerts.

Want the quick, practical plan? Read our article for the timeline, risks, side-by-side alternatives, and why Virto Alerts is the fastest, most reliable way to keep SharePoint notifications working at scale.

Read the Article

How it works

Dynamic Alert Conditions

Set alerts on changes in a SharePoint list or library, sent immediately or as a summary on a schedule you choose.

Targeted Notifications

Configure alerts to reach specific users or groups according to your organizational timetable.

Engaging Content in Alerts

Use customizable templates for detailed and visually appealing notifications, enhancing the readability for recurring events or announcements.

Instant Alerts: Real-Time Notifications for Critical Updates

Critical Data Modification Alert

Scenario: A SharePoint list item (e.g., a client contract) is edited, triggering an email alert to the legal team and a Teams channel post with a link to the modified item.

Purpose: Ensure accountability and prompt review of critical changes.

New Item Added Alert

Scenario: A new task is added to a project tracker list, sending an email to the project manager and notifying the team via Teams.

Purpose: Keep stakeholders informed of new assignments or updates.

Approval Workflow Alert

Scenario: A pending approval request in a SharePoint list is updated (e.g., status changed to "Rejected"), triggering an email to the requester and a Teams alert to the approver.

Purpose: Speed up decision-making and task resolution.

Compliance Violation Alert

Scenario: A restricted file type is uploaded to a SharePoint list, triggering an email to IT and a Teams message to the compliance officer with a "Delete" action link.

Purpose: Automate policy enforcement and risk mitigation.

Escalation Alert for Unacknowledged Changes

Scenario: A high-priority list item (e.g., incident report) remains unmodified for 24 hours, escalating alerts via email and Teams to senior staff.

Purpose: Prevent delays in resolving urgent issues.

Timely Reminders: Automated Prompts for Events and Deadlines

Deadline Reminder

Scenario: A "Due Date" field in a SharePoint task list approaches within 2 days, triggering an email and Teams reminder to the assignee with a link to the task.

Purpose: Ensure timely task completion and project adherence.

Meeting Reminder

Scenario: A calendar event stored in a SharePoint list (e.g., "Quarterly Review") is 1 hour away, sending a reminder email and Teams notification with the agenda.

Purpose: Reduce no-shows and keep meetings productive.

Vacation/Holiday Coverage Reminder

Scenario: An employee's "Out of Office" date in a SharePoint HR list is 3 days away, triggering reminders via email and Teams to the employee and their backup.

Purpose: Ensure smooth handovers and uninterrupted workflows.

Contract Renewal Reminder

Scenario: A "Contract Expiry Date" in a vendor list is 30 days away, sending an email to procurement and a Teams alert to the legal team.

Purpose: Avoid lapses in vendor agreements or services.

Training Session Reminder

Scenario: A "Training Date" in a SharePoint learning list is 1 day away, notifying attendees via email and Teams with a link to pre-read materials.

Purpose: Maximize preparedness and participation.

Use cases

Explore the versatility of Virto Alerts & Reminder App through these real-world scenarios:

Expiration & Renewal Reminders

Each owner gets an email 90, 60 and 30 days before a contract, certificate or licence ends, and the team lead gets one weekly table — from the SharePoint list you already keep.

Notifications Automation for Government

For government, legal and finance teams: Virto Alerts & Reminder App sends email and Teams reminders before the deadlines kept in your SharePoint lists and alerts owners when items change.

Compliance Management Software

See every audit and filing date in one calendar, move remediation tasks across Kanban boards, and email owners before compliance deadlines, all in Microsoft 365.

View All Use Cases →

Alerts and reminders for well organized timetables. Its an amazing application that i would recommend people to use especially when your busy and have a lot to deal/accomplish. And also helps to manage time and remind what to do at a specific time.

Beautiful notifications system. Alerts helps my team customize notifications according to each one's preferences so everyone gets notified of what matters the most to him/her.

As far as I can tell this product appears to address every conceivable alert notification need. I encountered a minor issue during installation and their support team replied with a detailed response within minutes. Can't find fault with the product or the service.

Sized to fit your business

Choose the perfect plan to match your business needs.

Basic

$ 1,170 per year

Request

Up to 30 alerts
Enterprise-grade security
Help & learning content
Web ticketing support
Up to 72 hours response time

RECOMMENDED

Pro

$ 2,990 per year

Request

Up to 100 alerts
Enterprise-grade security
Help & learning content
Web ticketing support
Up to 48 hours of response time

Enterprise

For large organizations needing advanced features and enterprise-grade security and controls.

Up to 250 alerts
All Pro plan features
Top-notch security
Unlimited priority support
Live setup training
Customer success manager
Consulting sessions

Good to know

Install from Microsoft Marketplace
A SharePoint or Global Administrator adds the app and approves its permissions once.
Documentation →
One license for all platforms
Get SharePoint, Microsoft Teams and Azure license at once without any additional purchase.
Deploy in your own Azure
Run the app in the Azure subscription linked to your Microsoft 365, under your control.
How it works →
Your data
Your content stays in your Microsoft 365 tenant: the app processes it without storing it.
Trust & Security Center →
Discounts and quotes
15% off for education, healthcare and charities; custom quotes for larger organisations.
Talk to sales →

The pricing outlined herein is valid only as to new purchases occurring on or after June 1, 2024. VirtoSoftware reserves the right to adjust its packaging and pricing at any time.

Talk to our team

Need clarity on our app's suitability for you? Set up a quick call with us or chat via Microsoft Teams chat to explore its potential for your needs.

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